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Re: Y2K project records and retention schedules



Lawrence R. Stark wrote:
> My facility is now holding extensive records of the Y2K review of a
> central computing facility.  The auditor has directed that these
> records be kept for "a long time."   We have not determined what
> that is.

We're facing the same issues in Kansas.  Unfortunately, those responsible for maintaining most of the documents and database records related to Y2K compliance have very little understanding of appraisal, retention schedules, etc.  I've been told by a couple people that they'll just "keep it all forever."

For some guidance on this issue, you may want to check out the archives of the RECMGMT (records management) mailing list
http://listserv.syr.edu/archives/recmgmt.html
by searching for messages related to Y2K.

Also, a few specific documents that may be helpful:
- General Disposal Authority 6: Year 2000 Project Records (http://www.records.nsw.gov.au/publicsector/disposal/gda6-y2k/gda6-y2k.htm) -- Government of New South Wales 
- Records Retention and Year 2000 Compliance Programs (http://www.BusinessLaws.com/rrr1298.htm) -- William A. Hancock, Business Laws, Inc. 
- Retention of Year 2000 (Y2K) Readiness Information and Records (http://www.nirma.org/publications/pdf/y2k.pdf) -- white paper by the Nuclear Information and Records Management Association

========================================================
Cal Lee
Electronic Records Project Archivist
Kansas State Historical Society
Phone: 785-272-8681, ext. 280         Fax: 785-272-8682
http://www.kshs.org/archives/recmgt.htm
                        "Obsolete power corrupts obsoletely."
                                                        - Ted Nelson

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