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Re: Scanning photographs in archival collections



Margaret,
This is a good query because a lot of shops are being asked this of their
(mostly new)constituents.
1) We use our own equipment to produce a print (hard copy only) of a scanned
photo and never let the patron bring any equipment in the building.  I never
let them take away a digitized scan.  I don't charge for one or a few
images.
2) They must sign a form stipulating limited one-time use and credit as they
would for use of a optical photo print.
3) If they want to scan the print and put it on the web per our agreement, I
feel that it is not my patron's responsibility to guard it from bootleggers.
(I can't prevent someone from re-photographing an image from my holdings
which has been legally published in book form.)  Yes, I am not moving
forward as fast as my techie-minded patrons want me to in this electronic
world of instant image gratification.  I'm reluctantly letting more out of
my control than my comfort level allows.  My interim solution to all these
digital demands is not to make it all available asap.  If we wait it won't
go away, but standards and controls may come forward before we "give away
the collections".

Michael "Paranoid Pete" Angelo
Library Director
Independence Seaport Museum
211 S. Columbus Blvd.
Philadelphia, PA  19106



-----Original Message-----
From: Archives & Archivists [mailto:ARCHIVES@LISTSERV.MUOHIO.EDU]On
Behalf Of mj
Sent: Tuesday, February 08, 2000 12:21 PM
To: ARCHIVES@LISTSERV.MUOHIO.EDU
Subject: Scanning photographs in archival collections


I rarely post but always read.  I have been asked, by the Administration
to:

1) ask how do others feel about allowing scanning of photographs housed in
   your collections.
     a)  do you allow it?
     b)  do you let patron scan or do you have a scanner and do it for them?
     c)  do you charge per scan?  if so how much?

2) Now the BIG question -- how do you handle copyright?
     a)  do you require the patron to include the copyright notice on/with
         scanned photo?
     b)  do you have patron sign a form saying this is one time use only or
         something like this (if so would you be willing to share form?)

3) Quality of scanned image/Web use
     a)  do you request image be scanned at low resolution?  If so what dpi
         do you suggest?
     b)  how do you handle copyright when patron says it will go on the web?
     c)  do you allow full size or thumb-nail only for web use?
     d)  do you charge when images are included on web?  If so how much?

Personally I have a problem allowing scanning and allowing our images to go
on
the web -- preservation issues, copyright issues, control issues.  I do know
about watermarking and of course low resolution, but I still have
reservations.

Any comments would be greatly appreciated.



__________________________________________
Margaret Jerrido,Archivist & Head of
Urban Archives, Paley Library
Temple University, 1210 W. Berks Street
Philadelphia, PA  19122
voice (215/204-6639; fax (215/204-3681
e-mail  mj@astro.temple.edu

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