There are 32 messages totalling 2555 lines in this issue. Topics of the day: 1. Old computers lose history record, Kidd's flagship 'found',thousands of mummies, more stuff for the Smithsonian 2. envision 2020 3. Job search: Curator, Louis Armstrong Archives (6) 4. Virus Report to Sender (2) 5. VIRUS ALERT: Job search: Curator, Louis Armstrong Archives 6. Offsite storage 7. VIRUS ALERT--LOUIS ARMSTRONG ARCHIVES ATTACHMENT 8. University of Utah Sesquicentennial web page (2) 9. "Archiving" University Course Catalogs 10. VIRUS on job opening post 11. NYS Documentation Planning Project 12. 2 job postings, Mystic, CT 13. FW: Exhibiting controversial materials 14. Job posting #2: Audio Preservationist 15. RBMS Preconference 2000 Scholarships (2) 16. Plastics used in archives - thank you 17. Lawsuits or Other Legal Action - ADA and Libraries, Archives, oth er Info Repositories 18. examples of online filemaker pro databases 19. Job Posting: UC Berkeley 20. Confidential Theses (2) 21. Movers, NYC Area 22. Lee Miller (2) A posting from the Archives & Archivists LISTSERV List! To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu In body of message: SUB ARCHIVES firstname lastname *or*: UNSUB ARCHIVES To post a message, send e-mail to archives@listserv.muohio.edu Or to do *anything* (and enjoy doing it!), use the web interface at http://listserv.muohio.edu/archives/archives.html Problems? Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu> ---------------------------------------------------------------------- Date: Mon, 28 Feb 2000 07:16:01 -0500 From: Greg LaMotta <greg.lamotta@ARCH2.NARA.GOV> Subject: Re: Old computers lose history record, Kidd's flagship 'found',thousands of mummies, more stuff for the Smithsonian The article about "old computers lose history record" is a good reminder = of how much work we archivists have to do. The article is a BBC news item in which archaeologists, and the link to = it is through the 'global museum'. There is no mention of planning to = migrate electronic data to new media, and there is a statement that = information on the internet is permament. Scary! Greg LaMotta Center for Electronic Records U.S. National Archives ------------------------------ Date: Mon, 28 Feb 2000 08:16:02 -0600 From: Dean DeBolt <ddebolt@MAIL.UWF.EDU> Subject: Re: envision 2020 Laura's request sounds like something that was tried here. The librarians in this library are reporting that actual reference desk questions are way down over last year, and last year was down from the year before despite increasing numbers of students, faculty and courses offered. Our spin is that more students are using the internet and our large online collection of databases, full-text articles and the like. No longer do we get a chance to teach someone about the existence of the World Almanac and what it contains. They go to a search engine on the internet and type "zambia population" and use that information -- the issues of right or wrong, sources, bias of information, citation of internet, all of these issues are secondary to them. I am seeing the same phenomenon in archives. Why bother to go to a repository and sit for hours or days and do research? The users believe they can find it online and if it is not online, it does not exist. Thus whereever we are in 2020 this is an issue that is going to grow larger. IF we are in the business of making our collections accessible, then we are going to have to content to moving large portions to the Internet in some form ... thus the archivist is going to need a super "workstation" to handle all of the issues of scanning, storage, HTML or XML coding, and the like ... Dean . Dean DeBolt University Librarian Special Collections and West Florida Archives John C. Pace Library University of West Florida 11000 University Parkway Pensacola, FL 32514-5750 Tele: 850-474-2213; Fax: 850-474-3338 ------------------------------ Date: Mon, 28 Feb 2000 09:50:11 -0500 From: Michael Cogswell <Mcs$laha@QC1.QC.EDU> Subject: Job search: Curator, Louis Armstrong Archives * This message contains the file 'curato~1.doc', which has been * uuencoded. If you are using Pegasus Mail, then you can use * the browser's eXtract function to lift the original contents * out to a file, otherwise you will have to extract the message * and uudecode it manually.
Attachment:
curato~1.doc
Description: Lotus Manuscript 1.0
------------------------------ Date: Mon, 28 Feb 2000 09:50:11 -0500 From: Michael Cogswell <Mcs$laha@QC1.QC.EDU> Subject: Job search: Curator, Louis Armstrong Archives Archives list: Attached is a Personnel Vacancy Notice for Curator, Louis Armstrong Archives. Feel free to share this notice with others. Thanks. Michael ********************************* Michael Cogswell Louis Armstrong House and Archives Queens College, CUNY 718-997-3670 (Tel.) 718-997-3677 (Fax) mcs$laha@qc1.qc.edu ********************************* Visit our web site: www.satchmo.net ********************************* ------------------------------ Date: Mon, 28 Feb 2000 09:51:47 -0500 From: nmta.cc.sunysb.edu/DoIT%SUNYSB@NOTES.CC.SUNYSB.EDU Subject: Virus Report to Sender Virus Incident Information Database: mail.box Author: Archives & Archivists <ARCHIVES@LISTSERV.MUOHIO.EDU> Recipients: ARCHIVES@LISTSERV.MUOHIO.EDU Subject: Job search: Curator, Louis Armstrong Archives Date: 2-28-2000 The file attachment curato~1.doc you sent to the recipients listed above was infected with the W97M/Marker.gen virus and was successfully cleaned. ------------------------------ Date: Tue, 29 Feb 2000 01:53:35 +1000 From: DPCSMTP@DPC.VIC.GOV.AU Subject: Virus Report to Sender Virus Incident Information Database: mail.box Author: Archives & Archivists <ARCHIVES@LISTSERV.MUOHIO.EDU> Recipients: ARCHIVES@LISTSERV.MUOHIO.EDU; CN=Justine Heazlewood/O=DPC@DPC Subject: Job search: Curator, Louis Armstrong Archives Date: 2-29-2000 The file attachment curato~1.doc you sent to the recipients listed above was infected with the W97M/Marker.gen virus and was successfully cleaned. ------------------------------ Date: Mon, 28 Feb 2000 08:56:23 -0600 From: "Cunningham, Ray" <cunningham@UIF.UILLINOIS.EDU> Subject: VIRUS ALERT: Job search: Curator, Louis Armstrong Archives This message is in MIME format. Since your mail reader does not understand this format, some or all of this message may not be legible. ------_=_NextPart_001_01BF81FB.FABA922E Content-Type: text/plain; charset="iso-8859-1" My virus software has detected a virus in the attachment to this message. The virus has been identified as W97M/MARKER.GEN and I advise you delete this. DO NOT OPEN THIS. Raymond K. Cunningham, Jr. CRM, CA University of Illinois Foundation Urbana IL ------_=_NextPart_001_01BF81FB.FABA922E Content-Type: text/html; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable <!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 3.2//EN"> <HTML> <HEAD> <META HTTP-EQUIV=3D"Content-Type" CONTENT=3D"text/html; = charset=3Diso-8859-1"> <META NAME=3D"Generator" CONTENT=3D"MS Exchange Server version = 5.5.2650.12"> <TITLE>VIRUS ALERT: Job search: Curator, Louis Armstrong = Archives</TITLE> </HEAD> <BODY> <P><FONT SIZE=3D2>My virus software has detected a virus in the = attachment to this message. The virus has been identified as = W97M/MARKER.GEN</FONT></P> <P><FONT SIZE=3D2>and I advise you delete this. DO NOT OPEN = THIS.</FONT> </P> <P><FONT SIZE=3D2>Raymond K. Cunningham, Jr. CRM, CA</FONT> <BR><FONT SIZE=3D2>University of Illinois Foundation </FONT> <BR><FONT SIZE=3D2>Urbana IL </FONT> </P> </BODY> </HTML> ------_=_NextPart_001_01BF81FB.FABA922E-- ------------------------------ Date: Mon, 28 Feb 2000 09:58:21 -0500 From: Tamekka Davis <tkd101@PSULIAS.PSU.EDU> Subject: Re: Job search: Curator, Louis Armstrong Archives Just to let you know our virus scan detected a virus in your attachment...you may want to pass this on!! At 09:50 AM 2/28/00 -0500, you wrote: > * This message contains the file 'curato~1.doc', which has been > * uuencoded. If you are using Pegasus Mail, then you can use > * the browser's eXtract function to lift the original contents > * out to a file, otherwise you will have to extract the message > * and uudecode it manually. > > > >A posting from the Archives & Archivists LISTSERV List! > >To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu > In body of message: SUB ARCHIVES firstname lastname > *or*: UNSUB ARCHIVES >To post a message, send e-mail to archives@listserv.muohio.edu > >Or to do *anything* (and enjoy doing it!), use the web interface at > http://listserv.muohio.edu/archives/archives.html > >Problems? Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu> ------------------------------ Date: Mon, 28 Feb 2000 10:23:00 -0500 From: Robert Schmidt <rschmidt@LIB.MUOHIO.EDU> Subject: Re: Job search: Curator, Louis Armstrong Archives Hello Michael, I've noticed a few postings on the Archives listserve which indicate that the attachment sent with your message contained a virus. Here's a snip from a typical message: The file attachment curato~1.doc you sent to the recipients listed above was infected with the W97M/Marker.gen virus and was successfully cleaned. You may want to check with your systems people about this and also avoid sending out attachments until your computer is checked out--it is possible that the virus will be going out in every attachment you send out. I know you probably had no idea your computer was infected, and I'm sorry to have to pass out the bad news. Sincerely, Bob Schmidt Archives Listserve Coordinator Miami University Archives Oxford, Ohio 45056 513-529-6720 rschmidt@lib.muohio.edu ------------------------------ Date: Mon, 28 Feb 2000 10:36:33 -0500 From: Daniel Sokolow <daniel_sokolow@MCGRAW-HILL.COM> Subject: Offsite storage From: Daniel Sokolow@MCGRAW-HILL on 02/28/2000 10:36 AM To: archives@listserv.muohio.edu cc: Subject: Offsite storage I had some materials sent to offsite climate controlled storage at Iron Mountain (who now own every ^*&%^%$^ storage company on the planet) about two years ago. I believe (though I might be misremembering) that we are paying $1 per cubic foot per _month_. I think it's in a vault, but we're probably sharing space with someone else in the vault - we'd have had to pay much more to get our own private vault, and I don't think we had enough to make it worth getting private space. The one thing to think about when going offsite is that the charges aren't necessarily huge. Unless. Unless you actually need to call things back from them; the handling charges can get expensive, and if you need to get to your files regularly, it can be uneconomical to send things offsite. Daniel Daniel Sokolow Corporate Archivist The McGraw-Hill Companies 1221 Avenue of the Americas New York, NY 10020 daniel_sokolow@mcgraw-hill.com ------------------------------ Date: Mon, 28 Feb 2000 10:51:12 -0500 From: Robert Schmidt <rschmidt@LIB.MUOHIO.EDU> Subject: VIRUS ALERT--LOUIS ARMSTRONG ARCHIVES ATTACHMENT Hello Everyone, It appears that the attachment to one of our postings may be infected with a virus. In case you're not already aware of this, here's a snip from one of the other warning postings: The file attachment curato~1.doc you sent to the recipients listed above was infected with the W97M/Marker.gen virus and was successfully cleaned. If you still have this message in your mailbox, do not open this attachment and delete the message. If you have opened the attachment, contact your systems people as soon as possible and avoid sending any mail with attachments until talking with them. (It's likely your attachments will contain the virus program.) I have contacted the poster of suspicious attachment [I inadvertedly sent my initial message to the entire list]. I'm sure he was probably unaware that his computer was infected and that his attachment contained a virus. As a general rule, I would urge members to avoid sending attachments to the list as much as possible. If you need to send an attachment, it is a good idea to use the simple text format whenever possible. It is also prudent never to open an attachment [especially a nontext attachment] unless you are absolutely sure of its integrity. Bob Schmidt Archives Listserve Coordinator Miami University Archives Oxford, Ohio 45056 513-529-6720 rschmidt@lib.muohio.edu ------------------------------ Date: Mon, 28 Feb 2000 10:54:28 -0500 From: Adele Lerner <alerner@MED.CORNELL.EDU> Subject: Re: Job search: Curator, Louis Armstrong Archives Michael et al, Your attacment has a VIRUS, which, thankfully, Norton Antivirus caught. Everyone, BEWARE. Adele At 09:50 AM 2/28/2000 -0500, you wrote: > * This message contains the file 'curato~1.doc', which has been > * uuencoded. If you are using Pegasus Mail, then you can use > * the browser's eXtract function to lift the original contents > * out to a file, otherwise you will have to extract the message > * and uudecode it manually. > > >Attachment Converted: "c:\oac\winsock\pceudora\attach\curato~1.doc" > >A posting from the Archives & Archivists LISTSERV List! > >To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu > In body of message: SUB ARCHIVES firstname lastname > *or*: UNSUB ARCHIVES >To post a message, send e-mail to archives@listserv.muohio.edu > >Or to do *anything* (and enjoy doing it!), use the web interface at > http://listserv.muohio.edu/archives/archives.html > >Problems? Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu> > Adele A. Lerner, Archivist NewYork Weill Cornell Medical Center Archives 1300 York Avenue New York, NY 10021-4896 Voice: 212-746-6072 FAX: 212-746-8279 email alerner@mail.med.cornell.edu http://www.med.cornell.edu/centennial/ ------------------------------ Date: Mon, 28 Feb 2000 08:59:41 MST7MDT From: Roy Webb <rwebb@LIBRARY.UTAH.EDU> Subject: University of Utah Sesquicentennial web page <color><param>0100,0100,0100</param>[cross-posted hither and yon; apologies in advance] UNIVERSITY OF UTAH SESQUICENTENNIAL HISTORY WEB PAGE The University of Utah celebrates the 150th anniversary of its founding on February 28, 2000. As part of that celebration, the Special Collections Department of the J. Willard Marriott Library, is proud to announce a new web page containing a special University of Utah Sesquicentennial History exhibit. The exhibit details the history of the University of Utah using historic photographs, text, and sound and film clips. The page can be found at the following URL: <center>http://www.lib.utah.edu/150</center> Keep watching the page, for during the next year we will add special exhibits on Athletics, the Library, the Medical School, the Presidents of the University, and other special topics. There?s even a link that tells you how you can contribute your photos, scrapbooks, and memorabilia to Special Collections so that it can be added to the University of Utah Archives. For more information, please contact the Archivist at the address listed below.</color> <nofill> Roy Webb, C.A. Multimedia Archivist Special Collections J. Willard Marriott Library 295 South 1500 East University of Utah Salt Lake City, Utah 84112 (801) 585-3073 // fax (801) 585-3976 rwebb@library.utah.edu ------------------------------ Date: Mon, 28 Feb 2000 10:03:41 -0500 From: Debra Shapiro <dshapiro@SLIS.WISC.EDU> Subject: Re: "Archiving" University Course Catalogs >I am certain there at least used to be a microfilm source for >"official" college & university course catalogs, I remember using it >for just this type of thing, e.g. exactly which courses that I had >taken or woudl need to take to achieve a particular credential. Probably a UMI product, or Bell & Howell now, but I just looked around their web site and did not find such a thing listed... A note on the importance of version control . . . . Every year we have at least one patron who needs to find course descriptions for courses that they took while at Clemson University. This may be due to licensing requirements, professional audits, or some other reason. So having the official course catalog for each year has "practical" (at least to the suits) ramifications for people beyond the "merely" historical. I suspect that this information may be useful to accrediting agencies as well. So version control, whether paper or electronic, is of paramount importance. dshapiro@slis.wisc.edu Debra Shapiro Continuing Education Services UW-Madison SLIS 4282 Helen C. White Hall Madison WI 53706 608 262 9195 ------------------------------ Date: Mon, 28 Feb 2000 11:17:25 -0500 From: Michael Cogswell <Mcs$laha@QC1.QC.EDU> Subject: VIRUS on job opening post List serve subscribers: As many of you are already aware, the attachment I posted earlier this morning (Job search: Curator) had a virus. I spoke with my campus computer help desk and they assured me that this is a common virus, not especially dangerous, and is deleted by most virus scans (e.g., McAfee, Norton). (But obviously, it wasn't detected by my current virus scan!) We do a lot of work on-line so it's not uncommon to pick up a virus. I'm sorry to cause list members concern and extra work. Some of you have also replied that your systems do not handle attachments well. Later this morning, I will repost the position within the body of an e- mail message. Thanks. Michael ********************************* Michael Cogswell Louis Armstrong House and Archives Queens College, CUNY 718-997-3670 (Tel.) 718-997-3677 (Fax) mcs$laha@qc1.qc.edu ********************************* Visit our web site: www.satchmo.net ********************************* ------------------------------ Date: Mon, 28 Feb 2000 11:19:28 -0500 From: John Suter <JSuter@MAIL.NYSED.GOV> Subject: NYS Documentation Planning Project State Archives Launches New York Heritage Documentation Project New York is in danger of losing a priceless treasure. Scattered about the = state in file drawers and boxes, in offices and attics, are innumerable = reservoirs of information about our historical and recent past, the seeds = of history and understanding for an educated and informed citizenry. Much = of this vital resource is being lost or destroyed, mostly from neglect, = lack of understanding, or the lack of resources to save what needs saving. = Whole industries, cultures, and areas of New York life, and many of its = important events, people, and organizations are undocumented. If = unchecked, this deterioration will result in a shallow and uneven = historical record that will leave critical parts of our history unknowable = and untold.=20 The State Archives and Records Administration of the New York State = Education Department has begun a pilot project for a statewide initiative = that will work to ensure the equitable and comprehensive documentation and = accessibility of New York's extraordinarily rich history and culture. The = New York Heritage Documentation Project, with funding from the National = Historical Publications and Records Commission, is refining and testing an = approach that can be adopted and applied by all sectors of New York = society, from ethnic population groups and social movements to business = and industry, from local and state governments to non-profit organizations.= At the heart of the project is the understanding that different organizatio= ns and groups-governments, businesses, community groups, ethnic groups, = families-have very different ways of thinking about and documenting their = activities. Therefore, this project is built on collaboration with people = within each group who create, care for, and use historically valuable = documentation. These are the people who can help identify what kinds of = documentation exist, determine what is most important to save, and figure = out how and where best to save it. =20 In the two-year pilot phase of the project the method will be tested in = the areas of mental health, environmental conservation, and the Latino = communities--three areas that have rich and significant histories in New = York, are going through dynamic developments in the present, and pose = contrasting challenges for documentation planning.=20 MENTAL HEALTH=20 The role of New York State in the treatment of mental illness is a = compelling and critical part of our history as New Yorkers. But there is = little information being saved that reflects the lives of people coping = with mental illness, the people and organizations that provide services = and assistance, or the development of policy and legislation. =20 ENVIRONMENTAL CONSERVATION The final third of the twentieth century has seen human impact on the = environment emerge as one of the most critical issues of this age. The = stream of environmental concern that was a trickle in New York a century = ago has become a river in flood. The documentary record from this = extraordinarily broad and deep movement is vast but dangerously spotty. = Few activist organizations devote serious attention to their records, and = few repositories collect in this critical area.=20 LATINO COMMUNITIES Long a home for Puerto Ricans, New York has in recent years become a = destination for immigrants from throughout Mexico and South and Central = America. Within the next decade Latinos will become New York's largest = minority population, yet only two repositories in New York collect Latino = materials as a matter of policy.=20 In each of these areas of focus, the project will work with concerned = individuals and groups to protect and preserve some of the most important = materials, and it will raise public awareness of the value of an even and = equitable historical record. For more information about the New York Heritage Documentation Project, = please contact John Suter at (518) 473-4258 or (607) 272-0576; email: = jsuter@mail.nysed.gov. ____________________________________ John Suter New York Heritage Documentation Project Home office: 21 Brooktondale Rd. Ithaca, NY 14850 607-272-0576 phone Albany office: 9C71 Cultural Education Center Albany, NY 12230 518-474-6926 jsuter@mail.nysed.gov ____________________________________ 607-272-0685 fax ------------------------------ Date: Mon, 28 Feb 2000 11:31:04 -0500 From: Maria Christenson <christenson@MYSTICSEAPORT.ORG> Subject: 2 job postings, Mystic, CT I'm posting these for a colleague. For an application, please refer to the contact information given below. ********************************** Cataloger and Archives Technician, Photography Department, Mystic Seaport: Temporary (14 months) position. 35 hours per week. Responsibilities include the cataloging of the Contemporary Photo Archive, maintaining all negatives and slide file library, assisting researchers, and performing routine office functions including filing, answering telephones, and answering questions from the staff and general public. Qualifications include a background in museum cataloging and library procedures, Bachelors degree and actively participating in an MLS or Information Science program preferably. Must have working knowledge of Windows and Macintosh operating systems and web technology with strong typing skills and legible handwriting. IMLS Cataloger, Photography Department, Mystic Seaport: Temporary, 14 month grant-funded position, 35 hours per week. Position to participate in IMLS-funded collaborative project, Connecticut History Online, designed to create a web site housing 15,000 Connecticut graphics and related student resource page. The position will work as part of a team with Mystic Seaport staff and catalogers from the Connecticut Historical Society and the Thomas J. Dodd Research Center at UCONN. Each Cataloger will each be responsible for creating 5,000 records and coordinating activities with fellow catalogers and other project staff/consultants. Qualifications include a Bachelors degree with experience in library cataloging in an automated environment; familiarity with authority control and thesauri structure and use. Must possess strong detail orientation, ability to work to meet deadlines while maintaining quality controls. Preferred credentials are an MLS from an ALA accredited Library school; 2 years of cataloging experience; training or familiarity with CT. or New England history; experience in working with historical photographs and/or graphic images; experience in creating Dublin Core cataloging records; and experience in working in an automated environment using Access and OCLC data. For an application, please call 860.572.5346, or email human.resources@mysticseaport.org, or download an application in pdf format from http://www.mysticseaport.org/positions/welcome.html For more information about Mystic Seaport, visit our Web site at http://www.mysticseaport.org. Minority candidates are encouraged to apply. Mystic Seaport is an Equal Opportunity/Affirmative Action Employer. ------------------------------ Date: Mon, 28 Feb 2000 11:31:26 -0500 From: Michael Cogswell <Mcs$laha@QC1.QC.EDU> Subject: Job search: Curator, Louis Armstrong Archives Archives list members: Please note the following personnel vacancy notice. Thanks. Michael Cogswell Louis Armstrong House and Archives Queens College, CUNY CURATOR, LOUIS ARMSTRONG ARCHIVES. The Curator is responsible for the arrangement, preservation, description, and use of the materials in the collections of the Louis Armstrong Archives. These collections currently include the Louis Armstrong Collection (20,000 tape recordings, disc recordings, photographs, scrapbooks, manuscripts, ephemera, and other items from Louis Armstrong's personal collection) and three steadily growing collections of new acquisitions. DUTIES: (1) Arrange, preserve, and catalog materials in the collections of the Louis Armstrong Archives; (2) Assist researchers and visitors with the use of the collections; (3) Answer reference questions via e-mail, mail, fax, and telephone; (4) Negotiate and expedite publication, filming, and loan agreements; (5) Design and install exhibits; (6) Develop and present public programs; (7) Interview, train, hire, and supervise support staff; and (8) Other duties as assigned. QUALIFICATIONS: (1) Bachelors degree; (2) at least four years professional experience in a museum, library or archives; (3) familiarity with word processing and database software; (4) ability to lift and move at least twenty-five pounds; (5) good interpersonal skills and (6) three letters of recommendation. Preferences will be given to candidates with (1) a degree in music; (2) knowledge of jazz history; (4) professional experience with AACR2, MARC format, or other cataloging formats; and (5) previous experience with Microsoft Word and Microsoft Access. This is a full-time position (35 hours per week) including occasional evening or weekend hours. Salary range is from $40,000 to $44,400 depending upon qualifications. Full benefits. TO APPLY: Send c.v. and three letters of recommendation to: Michael Cogswell, Louis Armstrong House and Archives, Queens College, 65-30 Kissena Blvd., Flushing, NY 11367. All materials must be received by 5 pm. on 29 March 2000. The Research Foundation of the City University of New York is an equal opportunity/affirmative action/Americans with Disabilities Act employer. ********************************* Michael Cogswell Louis Armstrong House and Archives Queens College, CUNY 718-997-3670 (Tel.) 718-997-3677 (Fax) mcs$laha@qc1.qc.edu ********************************* Visit our web site: www.satchmo.net ********************************* ------------------------------ Date: Mon, 28 Feb 2000 11:49:18 -0500 From: jennifer helen pearson <jhpearso@INDIANA.EDU> Subject: Re: FW: Exhibiting controversial materials Dear Curtis, Congratulations on the exciting new acquisition. I have had experience exhibiting (and presenting at conferences) sexually explicit material. I was the curator of the photography, art, and artifact collection at the Kinsey Institute for Research in Sex, Gender & Reproduction at Indiana University for five years. During my time there, we had three exhibitions from our permanent collection and loaned pieces to other institutions in the US and Europe. Our largest exhibition was "The Art of Desire" (1997) and celebrated the 50th anniversary of the institute's incoporation. Although the show did not travel beyond Bloomington, IN, we did receive national attention for the exhibition and catalog. Over 1,000 people attended the opening and approx. 6,000 visited the gallery during the six weeks the show was on display. Fortunately, none of the responses directed to the institute or the gallery were negative. The Concerned Women for America did protest the Kinsey Institute the day after the exhibition opened. This, however, took place downtown (not near the institute or the gallery) and focused on some of the historically controversial (though misguided) aspects of Kinsey's research rather than anything connected to the exhibition. We did take a number of precautions to ensure the success of the show. First of all, the selection process was carefully undertaken by a team of curators. The criteria used for selection were outlined in the exhibition catalog and displayed in a statement on the gallery wall. Second, signage clearly indicated that the show included sexually explicit materials. These were displayed prominently at the entrance of the exhibition. Third, and perhaps most important, extensive scholarly didactic labels were used to place the materials within a cultural context. The historical importance of the collection combined with the scholarly approach to displaying the materials were perhaps the reasons that no negative responses followed--even in this conservative region. Similar strategies were employed for our other smaller shows. And, again, we did not encounter any difficulties from any group. I hope this is helpful to you. If you are interested in the institute's exhibitions, you might wish to visit the website at www.indiana.edu/~kinsey Best wishes, Jennifer Pearson Yamashiro Former Kinsey Institute Curator > -----Original Message----- > From: Archives & Archivists [mailto:ARCHIVES@LISTSERV.MUOHIO.EDU]On > Behalf Of Curtis A Lyons > Sent: Thursday, February 24, 2000 11:27 AM > To: ARCHIVES@LISTSERV.MUOHIO.EDU > Subject: Exhibiting controversial materials > > > All, > > A group of erotic drawings done by a very famous person (not an > artist by profession) has come into our possession. They leave nothing to > the imagination, are quite large and detailed, and portray one or more > people (usually the artist and his wife) engaged in various sex acts. They > have been published twice before so they are not anything that anyone > couldn't already see if they desired. The artist is dead, his wife is not. > The library is quite excited to have these and might want to > display them at some point in the future. My director asked me to query > this list and ask whether anyone has ever exhibited material that was, to > the minds of at least some, pornographic and what the reaction was. > > Curtis Lyons > VCU Special Collections > > A posting from the Archives & Archivists LISTSERV List! > > To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu > In body of message: SUB ARCHIVES firstname lastname > *or*: UNSUB ARCHIVES > To post a message, send e-mail to archives@listserv.muohio.edu > > Or to do *anything* (and enjoy doing it!), use the web interface at > http://listserv.muohio.edu/archives/archives.html > > Problems? Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu> > ------------------------------ Date: Mon, 28 Feb 2000 12:30:42 -0500 From: Michael Cogswell <Mcs$laha@QC1.QC.EDU> Subject: Job posting #2: Audio Preservationist Archives list: Please note the following personnel vacancy notice. Please excuse any cross postings. Thanks. Michael Cogswell Louis Armstrong Hosue and Archives Queens College, CUNY AUDIO PRESERVATIONIST. The Louis Armstrong House and Archives seeks an audio preservationist who has (1) familiarity with traditional jazz repertoire; (2) degree or formal training in audio engineering, (3) active membership in professional societies such as AES or ARSC; (4) professional experience with AACR2, MARC format, or other cataloging formats; (6) previous experience with Microsoft Access. SCOPE OF WORK: The Louis Armstrong Archives holds hundreds of rare or unique recordings, many of which were made by Louis Armstrong on his home audio equipment. The Audio Preservationist is responsible for the copying and cataloging of recordings in the collections of the Louis Armstrong Archives. DUTIES: (1) Conduct preservation copying of reel-to-reel tapes, acetate discs, transcription discs, and other such recordings in the collections of the Louis Armstrong Archives following accepted archival practice; tasks include but are not limited to repairing slices, filtering noise, checking pitch, and recording preservation copies on 10-inch reels; (2) Identify unlabeled spoken word and musical recordings; (3) Create user copies of recordings in the Louis Armstrong Archives on analog cassette, DAT, or other appropriate medium; (4) Catalog and label materials following established procedures of the Louis Armstrong Archives; (5) Supervise student assistants, volunteers, or other personnel to assist with preservation copying and cataloging; (6) Recommend the purchase of additional audio equipment; Compose and process bid requests, purchase orders, payment requests or other paperwork required to acquire equipment; (7) Advise the Director on audio preservation policies and procedures; and (8) other duties as assigned. QUALIFICATIONS: (1) high school diploma; (2) at least four years of experience in the preservation of analog recordings; (3) previous experience working with analog reel-to-reel tape and acetate discs; (4) ability to lift and move at least twenty-five pounds; (5) good interpersonal skills; and (6) three letters of recommendation. This is a full-time position (35 hours per week) for the duration of the preservation project. The project is expected to last for two years. Salary is $35,500 per year plus benefits. TO APPLY: Send c.v. and three letters of recommendation to: Michael Cogswell, Louis Armstrong House and Archives, Queens College, 65-30 Kissena Blvd., Flushing, NY 11367. All materials must be received by 5 pm. on 29 March 2000. The Research Foundation of the City University of New York is an equal opportunity/affirmative action/Americans with Disabilities Act employer. ********************************* Michael Cogswell Louis Armstrong House and Archives Queens College, CUNY 718-997-3670 (Tel.) 718-997-3677 (Fax) mcs$laha@qc1.qc.edu ********************************* Visit our web site: www.satchmo.net ********************************* ------------------------------ Date: Mon, 28 Feb 2000 12:41:32 -0500 From: MIKE KELLY <kellym@ELMER4.BOBST.NYU.EDU> Subject: RBMS Preconference 2000 Scholarships The following information about scholarships for the RBMS Preconference will be included in the Preconference information web site, when it is posted. Because of the deadlines involved in the scholarship application process we are posting this message to several relevant e-mail lists. Please pass this message along to any potential candidates. RBMS Preconference Scholarships The Rare Books and Manuscripts Section (RBMS) of the Association of College and Research Libraries is offering scholarships to RBMS members to subsidize first-time attendance at the 41st annual Preconference, "Beyond Words: Visual Materials in Special Collections," which will be held in Chicago, July 5 though 7, 2000. Four full scholarships of up to $695 each will be granted. Full scholarships include a waiver of the $195 Preconference registration fee and reimbursement of up to $500 in housing and travel expenses. Six additional partial scholarships, consisting of a waiver of the $195 Preconference registration fee, will also be awarded. The 41st Annual RBMS Preconference will take place Wednesday through Friday, July 5 - 7, 2000, in Chicago, Illinois, immediately preceding the ALA Annual Conference in that city. Entitled "Beyond Words: Visual Information in Special Collections," the Preconference will focus on some of the myriad forms of visual information found in our collections. In a series of plenary session dialogues, scholars and librarians will explore scholarly trends in visual studies and discuss the challenges and opportunities offered by proliferating electronic tools and formats. Eligibility: Candidates must be members of RBMS who have not previously attended a Preconference and who do not have sufficient institutional support to attend the Preconference in Chicago. To apply: 1. On a cover sheet, supply your name, mailing address, email address (if any), telephone number, fax number (if any), and your ALA membership number. 2. Supply a brief statement of interest (less than 1 page). 3. Supply a brief statement of financial need (less than 1 page). Please indicate if you applying only for the full scholarship or if you would like to be considered for a partial scholarship, as well. 4. Enclose a letter of reference from a professional librarian. 5. Enclose a signed statement from your supervisor confirming that you will be able to attend the Preconference if you receive a scholarship. If possible, please print out and use the attached "confirmation form." 6. Fill out and enclose the ACRL Scholarship Application form, required by ACRL. The form is available at http://www.ala.org/acrl/policy/scholarship.html Send these materials to: Mike Kelly, Assistant Curator Fales Library/Special Collections Bobst Library, 3rd Floor New York University 70 Washington Square South New York, NY 10012 kellym@elmer4.bobst.nyu.edu (212) 998-2598; fax 212-995-4070 Deadline for applications: Applications must be received on or before Friday, April 15, 2000. Winners will be notified on or before May 1, 2000. ****************confirmation form**************** To Whom It May Concern, This is to confirm that [name] ____________________________ , an employee of [institution] ___________________ under my supervision, will be given leave to attend the RBMS Preconference to be held on July 5-7, 2000 in Chicago, in the event that he/she is awarded a scholarship. Signature __________________________________ Title __________________________________ Date ____________ ********************************************************************** ------------------------------ Date: Mon, 28 Feb 2000 13:00:58 -0500 From: "Hyslop, John" <JHyslop@QUEENSLIBRARY.ORG> Subject: Re: RBMS Preconference 2000 Scholarships If I apply you will give me money? John Hyslop Assistant Division Manager Long Island Division Queens Borough Public Library 89-11 Merrick Boulevard Jamaica, NY 11432 -----Original Message----- From: MIKE KELLY [SMTP:kellym@ELMER4.BOBST.NYU.EDU] Sent: Monday, February 28, 2000 12:42 PM To: ARCHIVES@LISTSERV.MUOHIO.EDU Subject: RBMS Preconference 2000 Scholarships The following information about scholarships for the RBMS Preconference will be included in the Preconference information web site, when it is posted. Because of the deadlines involved in the scholarship application process we are posting this message to several relevant e-mail lists. Please pass this message along to any potential candidates. RBMS Preconference Scholarships The Rare Books and Manuscripts Section (RBMS) of the Association of College and Research Libraries is offering scholarships to RBMS members to subsidize first-time attendance at the 41st annual Preconference, "Beyond Words: Visual Materials in Special Collections," which will be held in Chicago, July 5 though 7, 2000. Four full scholarships of up to $695 each will be granted. Full scholarships include a waiver of the $195 Preconference registration fee and reimbursement of up to $500 in housing and travel expenses. Six additional partial scholarships, consisting of a waiver of the $195 Preconference registration fee, will also be awarded. The 41st Annual RBMS Preconference will take place Wednesday through Friday, July 5 - 7, 2000, in Chicago, Illinois, immediately preceding the ALA Annual Conference in that city. Entitled "Beyond Words: Visual Information in Special Collections," the Preconference will focus on some of the myriad forms of visual information found in our collections. In a series of plenary session dialogues, scholars and librarians will explore scholarly trends in visual studies and discuss the challenges and opportunities offered by proliferating electronic tools and formats. Eligibility: Candidates must be members of RBMS who have not previously attended a Preconference and who do not have sufficient institutional support to attend the Preconference in Chicago. To apply: 1. On a cover sheet, supply your name, mailing address, email address (if any), telephone number, fax number (if any), and your ALA membership number. 2. Supply a brief statement of interest (less than 1 page). 3. Supply a brief statement of financial need (less than 1 page). Please indicate if you applying only for the full scholarship or if you would like to be considered for a partial scholarship, as well. 4. Enclose a letter of reference from a professional librarian. 5. Enclose a signed statement from your supervisor confirming that you will be able to attend the Preconference if you receive a scholarship. If possible, please print out and use the attached "confirmation form." 6. Fill out and enclose the ACRL Scholarship Application form, required by ACRL. The form is available at http://www.ala.org/acrl/policy/scholarship.html Send these materials to: Mike Kelly, Assistant Curator Fales Library/Special Collections Bobst Library, 3rd Floor New York University 70 Washington Square South New York, NY 10012 kellym@elmer4.bobst.nyu.edu (212) 998-2598; fax 212-995-4070 Deadline for applications: Applications must be received on or before Friday, April 15, 2000. Winners will be notified on or before May 1, 2000. ****************confirmation form**************** To Whom It May Concern, This is to confirm that [name] ____________________________ , an employee of [institution] ___________________ under my supervision, will be given leave to attend the RBMS Preconference to be held on July 5-7, 2000 in Chicago, in the event that he/she is awarded a scholarship. Signature __________________________________ Title __________________________________ Date ____________ ********************************************************************** A posting from the Archives & Archivists LISTSERV List! To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu In body of message: SUB ARCHIVES firstname lastname *or*: UNSUB ARCHIVES To post a message, send e-mail to archives@listserv.muohio.edu Or to do *anything* (and enjoy doing it!), use the web interface at http://listserv.muohio.edu/archives/archives.html Problems? Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu> ------------------------------ Date: Mon, 28 Feb 2000 13:07:34 -0500 From: Jill Ann Hurst <jhurst@MCLS.ROCHESTER.LIB.NY.US> Subject: Plastics used in archives - thank you Thank you to those who replied concerning the types of plastics used to store archival materials. It has been quite helpful. My original post contained a slight error. I am not an archivist, but a "lowly" librarian, so this information does not come natural to me. I have been lurking on this list for about a year, and enjoy the wisdom you all share. Regards, Jill ==-==-==-==-==-==-==-==-==-==-==-==-==-==-==-==-==-==-==-== Jill Ann Hurst Project Manager, LSTA Digitization Grant Rochester Regional Library Council Tel: 716-223-7570, Fax: 716-223-7712 E-mail: jhurst@rrlc.rochester.lib.ny.us ==-==-==-==-==-==-==-==-==-==-==-==-==-==-==-==-==-==-==-== ------------------------------ Date: Mon, 28 Feb 2000 13:27:11 -0600 From: Butcher Sharon L Contr AEDC/ACS <Sharon.Butcher@ARNOLD.AF.MIL> Subject: Lawsuits or Other Legal Action - ADA and Libraries, Archives, oth er Info Repositories I have immediate need to know if there have been lawsuits or similar actions taken against libraries, info centers, archives, etc., which were not Americans with Disabilities Act compliant. I suspect libraries, being such public places, become compliant fairly quickly. Any thanks will be appreciated. Sharon Lee Butcher Reference Librarian AEDC Technical Library 100 Kindel Drive, Suite C212 Arnold AFB, TN 37389-3212 Phone: 931-454-4430 Fax: 931-454-5421 e-mail: sharon.butcher@arnold.af.mil ------------------------------ Date: Mon, 28 Feb 2000 15:30:22 -0500 From: Eric Fair <fair@CUA.EDU> Subject: examples of online filemaker pro databases Greetings everyone, We're beginning the process of posting our finding aids on the web. Most of our finding aids have been entered with Filemaker Pro 4.0, which we use in-house. Does anyone know of any examples of finding aids on the web using this program? Were there problems in conversion to the Internet? Any help is greatly appreciated. Thanks in advance, -- Eric Fair Archives Assistant/GLP The Catholic University of America Department of Archives, Manuscripts, and Museum Collections 4 Mullen Library Washington, D.C. 20064 202-319-5065 fair@cua.edu http://libraries.cua.edu/archives.html ------------------------------ Date: Mon, 28 Feb 2000 13:02:45 -0800 From: Terry Boom <tboom@LIBRARY.BERKELEY.EDU> Subject: Job Posting: UC Berkeley PLEASE POST OR CIRCULATE UNIVERSITY OF CALIFORNIA The Library at Berkeley February 2000 HEAD, TECHNICAL SERVICES THE BANCROFT LIBRARY Associate Librarian / Librarian $47,268 - $61,848 per annum, based upon qualifications THE BANCROFT LIBRARY: The Bancroft Library at the University of California, Berkeley, is one of the largest and most heavily used libraries of manuscripts, rare books, and special collections in the United States. As the primary center of special collections within the library system at Berkeley, Bancroft supports major research and reference activities and plays a leading role in the development of research collections. Bancroft holdings include over 500,000 volumes, 35,000 linear feet of manuscripts, 3,500,000 photographs and other pictorial materials, 72,000 microforms, and 23,000 maps. BANCROFT TECHNICAL SERVICES (BTS) is the unit responsible for all of the technical operations of the Bancroft Library. BTS employs approximately 35 career and non-career staff and has operating expenses of approximately $1.5 million per year. BTS operations include: acquisitions, cataloging (original and copy), archival, manuscripts, and pictorial collections processing, and digital archiving. BTS is responsible for acquiring, preserving, and providing access to the library's collections of printed materials, manuscripts, photographs, magnetic media, and other materials in a variety of formats. BTS takes a leadership role in setting national standards for technical processing, digital access, and digital archiving of rare books, archives, and special collections materials. A significant percentage of BTS processing and digital archiving projects is funded by grants or donors; this requires BTS actively to partner with other campus and library units and with a variety of institutions throughout the San Francisco Bay Area, the state, and the nation. Responsibilities 1. RARE BOOKS, SPECIAL COLLECTIONS, AND ARCHIVAL MANAGEMENT: The Head of BTS exercises leadership at The Bancroft Library, in the Berkeley University Libraries, with the UC Berkeley campus administration, and within the University of California system in the technical handling of collections of rare books, manuscripts, pictorial, and archival materials. The BTS Head also plays a leadership role within Bancroft, on campus, regionally, and nationally in the development and implementation of standards-based solutions to special collections and archival access problems, using both electronic and traditional methods. The BTS Head is responsible for assuring that Bancroft adheres to all national archival and bibliographic description and access standards; that BTS operations are appropriately coordinated with those of the University Library; and that BTS shares expertise with and advises other library and campus groups on the development of joint projects to provide access to collections outside Bancroft. 2. DEPARTMENTAL MANAGEMENT: The Head of BTS is responsible for the overall management and supervision of The Bancroft Library's rare books, archival, and special collections technical services operation. The Head of BTS plans, implements, and evaluates operations; establishes policies and procedures relating to archival processing, cataloging and related bibliographic control functions; sets priorities for processing in collaboration with the Bancroft Collections Advisory Group (BCOL); coordinates preservation activities; works closely with the Head of Bancroft Public Services to insure optimal access to the collections; devises strategies for seeking and expending state and extramural funding; and sets goals for BTS which will achieve the optimum levels of technical processing for materials in all formats held by The Bancroft Library. The incumbent supervises a staff of approximately 35 FTE, determining appropriate staff assignments and allocations to achieve BTS goals and overseeing the training, evaluation, and scheduling of all departmental personnel. The Head of BTS prepares and manages a departmental budget of approximately $1.5 million per year of both state and extramural funds, and assists the curatorial staff and other library leaders in developing grant proposals to meet preservation, access, and digital archiving needs of the Library's and the University's research collections. The position reports to the Deputy Director of The Bancroft Library and serves as a member of the Bancroft management team in the Management Advisory Group (BMAG), the Collections Advisory Group (BCOL), and the Budget Committee (BCOM); the University Library management team on Roundtable and other appropriate library councils and taskforces; and the California Digital Library's management team on the Online Archive of California's (OAC) advisory groups. 3. DIGITAL ARCHIVING: The Head of BTS oversees the use of advanced technology to establish administrative and intellectual control over Bancroft collections; the integration of digital technology into The Bancroft Library's traditional archival practices; and BTS participation in the OAC, including BTS implementation of Encoded Archival Description (EAD). The Head of BTS also supervises The Bancroft's Director of Digital Archives Development, who is responsible for managing the Library's EAD and related digital archiving projects. UCB librarians are expected to participate in librarywide planning and governance, to be able to work comfortably in a shared decision-making environment, and to be active professionally. Qualifications: Required: MLS degree from an ALA accredited library school or equivalent; demonstrated management leadership within a complex library operation including budgetary responsibility; a commitment to participation in collegial management; extensive archival management experience (desirable qualifications: Certified Archivist, background in western North American history or literature); strong experience and broad knowledge in archives and special collections acquisitions, cataloging, and collection processing; familiarity with public services operations in special collections libraries and an awareness of current trends in scholarly use of rare books, special collections, and archives; knowledge of current developments in digital archival information standards (e.g. implementation of EAD and of other electronic text and image standards); and excellent communication skills, both oral and written. Candidate must have a strong commitment to excellence in service and demonstrated ability to work independently as well as collaboratively in a complex, changing environment. Must have excellent interpersonal and communication skills, initiative, and flexibility. The Library at the University of California, Berkeley is committed to the support and encouragement of a multicultural environment and seeks candidates who can make positive contributions in a context of ethnic and cultural diversity. An exclusive bargaining agent, the American Federation of Teachers (AFT), represents librarians at the University of California. This is a management position and is not included in the bargaining unit. DEADLINE: Consideration will be given to applications received by May 10, 2000 APPLICANTS SHOULD APPLY IN WRITING, INCLUDING WITH THEIR LETTER A COMPLETE STATEMENT OF QUALIFICATIONS, A FULL RESUME OF THEIR EDUCATION AND RELEVANT EXPERIENCE, AND THE NAMES, ADDRESSES, AND PHONE NUMBERS OF THREE REFERENCES WHO ARE KNOWLEDGEABLE ABOUT THEIR QUALIFICATIONS FOR THIS POSITION. Send application to: Janice Dost Director for Library Human Resources 447 The Library University of California Berkeley, CA 94720-6000 FAX: (510) 642-8675 The University of California is an Equal Opportunity, Affirmative Action Employer. ------------------------------ Date: Mon, 28 Feb 2000 16:12:33 -0500 From: Jim Beaven <jbev@OMNI.CC.PURDUE.EDU> Subject: Confidential Theses Hello Everyone: As part of our duties in Special Collections of the Purdue University Libraries, we verify the correctness of the format of any Purdue Theses and Dissertations prior to publication. If the thesis meets the format specification, we deposit the thesis. If the thesis or dissertation is to be designated as "Confidential" we will hold them in a locked safe for one or two years. A thesis can be confidential because of a patent is pending that results from the research involved in the publication of the thesis or portions thereof, or if proprietary rights are involved. To all archives or special collections out there that handle thesis format or thesis deposit how do you address the issue of confidentiality? James Beaven Special Collections Purdue University West Lafayette, IN. 47906 jbev@omni.cc.purdue.edu http://omni.cc.purdue.edu/~jbev ------------------------------ Date: Mon, 28 Feb 2000 16:59:18 -0500 From: Phil Donahue <pdonahue@BOE.NYC.NY.US> Subject: Movers, NYC Area I am looking for a possible vendor in the New York City area to pack/label/move/unpack several thousand ledgers measuring approx. 19" X 21". These are a permanent record and range between 1890 and 1955. Please contact me directly. Phil Donahue Personnel Director/R.M.O. Board of Elections in the City of New York 42 Broadway 7th floor New York, New York 10004 (212) 487-5340 fax (212) 487-5349 pdonahue@boe.nyc.ny.us HTTP://vote.nyc.ny.us FISH HARD <'(((>< SLEEP WHEN YOU'RE DEAD ------------------------------ Date: Mon, 28 Feb 2000 16:58:42 -0500 From: James Stimpert <James.Stimpert@JHU.EDU> Subject: Re: Confidential Theses On Mon, 28 Feb 2000, Jim Beaven wrote: > Hello Everyone: > > As part of our duties in Special Collections of the Purdue University > Libraries, we verify the correctness of the format of any Purdue Theses > and Dissertations prior to publication. If the thesis meets the format > specification, we deposit the thesis. If the thesis or dissertation is > to be designated as "Confidential" we will hold them in a locked safe for > one or two years. A thesis can be confidential because of a patent is pending > that results from the research involved in the publication of the thesis or > portions thereof, or if proprietary rights are involved. To all archives > or special collections out there that handle thesis format or thesis deposit > how do you address the issue of confidentiality? Interesting question, and one I've wondered about myself. Until recently, our procedures regarding thesis confidentiality were a hodgepodge and depended primarily on who the graduate student made arrangements with. When students complete the UMI (now Bell & Howell) form to have (dissertations only) microfilmed, they can request a restriction up to perpetuity. When we consulted our attorneys to find out if our library was required to respect this restriction, we were told, No -- the agreement form the student filled out was between the student and UMI, and Hopkins was not a party to it. Our attorney further stated that theses and dissertations are works of scholarship and are not meant to be kept under wraps -- a rather surprising statement, I thought. This meant that we were free to divulge any thesis or dissertation, regardless of what restriction the author had claimed elsewhere. But we recognized two things: (1) while the restriction was between the student and UMI, there was an implicit expectation on his/her part that the work would also remain restricted within our library; and (2) there are legitimate reasons why a particular work should be restricted -- patent possibilities or further intended publication -- and we did not wish to cause a controversy if we made available something that the student wished to keep restricted. At that time, our own procedures said nothing regarding restrictions (a factor in the implicit expectation referred to above). Trying to be fair to the author but not wishing to restrict any thesis or dissertation in perpetuity, we arrived at the following solution. Our procedures now state that any thesis or dissertation author, at the time he/she submits the work, can claim a five-year (maximum) restriction, independent of anything claimed on the UMI agreement form. Such claims are noted when the author submits the manuscript, and a note is passed along to our Cataloging Department (once the manuscript returns from UMI and the bindery). A notice is entered in the catalog record that the item is restricted for five years, unless the author grants access in writing. The paper copy is then given to me after it's cataloged and I place it in a special location in our Rare Books area, where it will reside until the restriction expires. At that time, the catalog notice will be removed and the item will be available just like any other work of that nature. The student is made aware of this at the time the manuscript is submitted, so they have no expectation that the library copy will be restricted beyond five years. So far, 4-5 students per year have taken advantage of this, in the three years this plan has been in effect. =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= James Stimpert E-mail: James.Stimpert@jhu.edu Archives (Arts and Sciences) MSE Library Johns Hopkins University Voice: (410) 516-8323 3400 North Charles Street Baltimore, MD 21218 Fax: (410) 516-7202 ------------------------------ Date: Mon, 28 Feb 2000 16:13:42 -0600 From: Lee Miller <lmiller@MAILHOST.TCS.TULANE.EDU> Subject: Re: University of Utah Sesquicentennial web page Can anyone suggest where I can find guidelines for restricting orphanage and retirement home client records? Thanks, Lee ==--00--== Leon C. Miller, Manuscripts Librarian Special Collections, Jones Hall Tulane Univeristy New Orleans, LA 70118 ph: 504-865-5685, fx: 504-865-5761; Leon.Miller@tulane.edu http://www.tulane.edu/~lmiller/SpecCollHomePage.html ------------------------------ Date: Mon, 28 Feb 2000 16:38:55 -0600 From: Dean DeBolt <ddebolt@MAIL.UWF.EDU> Subject: Re: Lee Miller And uh...Lee, this orphanage somehow relates to your subject line of "University of Utah Sesquicentennial"?? Sorry ... couldn't resist! Dean At 04:13 PM 2/28/00 -0600, you wrote: >Can anyone suggest where I can find guidelines for restricting orphanage and >retirement home client records? > >Thanks, Lee >==--00--== > >Leon C. Miller, Manuscripts Librarian >Special Collections, Jones Hall >Tulane Univeristy >New Orleans, LA 70118 > >ph: 504-865-5685, fx: 504-865-5761; Leon.Miller@tulane.edu >http://www.tulane.edu/~lmiller/SpecCollHomePage.html > >A posting from the Archives & Archivists LISTSERV List! > >To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu > In body of message: SUB ARCHIVES firstname lastname > *or*: UNSUB ARCHIVES >To post a message, send e-mail to archives@listserv.muohio.edu > >Or to do *anything* (and enjoy doing it!), use the web interface at > http://listserv.muohio.edu/archives/archives.html > >Problems? Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu> Dean DeBolt University Librarian Special Collections and West Florida Archives John C. Pace Library University of West Florida 11000 University Parkway Pensacola, FL 32514-5750 Tele: 850-474-2213; Fax: 850-474-3338 ------------------------------ Date: Mon, 28 Feb 2000 16:22:59 MST7MDT From: Roy Webb <rwebb@LIBRARY.UTAH.EDU> Subject: Re: Lee Miller > And uh...Lee, this orphanage somehow relates to your > subject line of "University of Utah Sesquicentennial"?? > Sorry ... couldn't resist! > > Dean > At 04:13 PM 2/28/00 -0600, you wrote: > >Can anyone suggest where I can find guidelines for restricting orphanage > >and retirement home client records? > > > >Thanks, Lee > >==--00--== Boy, me too! Here I was expecting some nice compliment (although it could be, of course, not a nice compliment, just to assuage the fates) and here I am wondering if I'd put anything on the sesquicentennial page about retirement home records... Just kidding! Roy Roy Webb, C.A. Multimedia Archivist Special Collections J. Willard Marriott Library 295 South 1500 East University of Utah Salt Lake City, Utah 84112 (801) 585-3073 // fax (801) 585-3976 rwebb@library.utah.edu ------------------------------ End of ARCHIVES Digest - 27 Feb 2000 to 28 Feb 2000 (#2000-59) ************************************************************** INCIDENT --------------------------------------------------------------------------- --------------------------------------------- Scan Time: 02/29/2000 12:11:55 AM Detection: File curato~1.doc infected with W97M/Marker.C virus Disposition: Note has been cleaned Quarantined: (Document link not converted) CN=UPRRSMTP1/O=INTERNET!!D:\NOTESDAT\A3QAREA.NSF Version: Antigen 3.15 (Build 214) MESSAGE --------------------------------------------------------------------------- --------------------------------------------- Message ID: 00220640 Sender: Automatic digest processor <LISTSERV@LISTSERV.MUOHIO.EDU> Subject: ARCHIVES Digest - 27 Feb 2000 to 28 Feb 2000 (#2000-59) Recipients: Don D. 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