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Release of new National Archives of Australia recordkeeping produ cts



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GOVERNMENT RECORDS ENTER THE 'STONE AGE'

The National Archives of Australia is introducing a brave new world of
recordkeeping called e-permanence that will have long term benefits for
government agencies.

Using the image of a stone to symbolise the enduring nature of
information captured as records, e-permanence heralds the arrival of
best practice modern recordkeeping to Commonwealth government agencies.

It will be launched by the Secretary of the Department of Defence, Dr
Allan Hawke, at the Archives on Thursday, 30 March at 5.30 pm.

The Director-General of the National Archives, George Nichols, said
today that the groundbreaking recordkeeping standards to be promoted
through the e-permanence campaign, would confront the genuine dangers of
Australia losing its government memory, and of government agencies being
unable to do business effectively or be properly accountable to
Parliament.

In conceiving e-permanence to control the diverse communication,
e-commerce and other business needs of government agencies, the National
Archives has taken the leading role in setting standards and providing
training in recordkeeping.

Mr Nichols said that e-permanence would provide significant support for
agencies working to meet the Prime Minister's 1997 pledge to move
government information and services online by 2001.

'In an age when information is becoming the currency of the corporate
world, the need for modern recordkeeping standards has become critical.
Such standards are essential across government agencies to ensure that
information is captured and packaged in a way that allows it to be
recalled, communicated, shared and exploited many times over,' Mr
Nichols said.

'Adoption of the new standards will ensure that recordkeeping is
integrated into business processes, allowing it to happen automatically.
This is particularly critical when doing business on-line so that
evidence of e-commerce transactions is captured into official
recordkeeping systems, ' he said.

The products to be launched are now available on the Archives website at
http://www.naa.gov.au/ They include metadata standards to aid retrieval
of information online, web based tools for making information and
records more accessible, comprehensive advice on designing and
implementing systems and guidelines on records disposal, storage and
preservation.

For further information please refer to our website
http://www.naa.gov.au/ or contact:

Steve Stuckey
Assistant Director-General
National Archives of Australia
Tel (02) 6212 3942
or
Michael Byrne
Tel: (02) 6251 2689
0412 690 429
mbyrne@webone.com.au

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<P><FONT SIZE=3D2>GOVERNMENT RECORDS ENTER THE 'STONE AGE' </FONT>
</P>

<P><FONT SIZE=3D2>The National Archives of Australia is introducing a =
brave new world of recordkeeping called e-permanence that will have =
long term benefits for government agencies.</FONT></P>

<P><FONT SIZE=3D2>Using the image of a stone to symbolise the enduring =
nature of information captured as records, e-permanence heralds the =
arrival of best practice modern recordkeeping to Commonwealth =
government agencies. </FONT></P>

<P><FONT SIZE=3D2>It will be launched by the Secretary of the =
Department of Defence, Dr Allan Hawke, at the Archives on Thursday, 30 =
March at 5.30 pm.</FONT></P>

<P><FONT SIZE=3D2>The Director-General of the National Archives, George =
Nichols, said today that the groundbreaking recordkeeping standards to =
be promoted through the e-permanence campaign, would confront the =
genuine dangers of Australia losing its government memory, and of =
government agencies being unable to do business effectively or be =
properly accountable to Parliament.</FONT></P>

<P><FONT SIZE=3D2>In conceiving e-permanence to control the diverse =
communication, e-commerce and other business needs of government =
agencies, the National Archives has taken the leading role in setting =
standards and providing training in recordkeeping.</FONT></P>

<P><FONT SIZE=3D2>Mr Nichols said that e-permanence would provide =
significant support for agencies working to meet the Prime Minister's =
1997 pledge to move government information and services online by 2001. =
</FONT></P>

<P><FONT SIZE=3D2>'In an age when information is becoming the currency =
of the corporate world, the need for modern recordkeeping standards has =
become critical. Such standards are essential across government =
agencies to ensure that information is captured and packaged in a way =
that allows it to be recalled, communicated, shared and exploited many =
times over,' Mr Nichols said. </FONT></P>

<P><FONT SIZE=3D2>'Adoption of the new standards will ensure that =
recordkeeping is integrated into business processes, allowing it to =
happen automatically. This is particularly critical when doing business =
on-line so that evidence of e-commerce transactions is captured into =
official recordkeeping systems, ' he said.</FONT></P>

<P><FONT SIZE=3D2>The products to be launched are now available on the =
Archives website at <A HREF=3D"http://www.naa.gov.au/"; =
TARGET=3D"_blank">http://www.naa.gov.au/</A> They include metadata =
standards to aid retrieval of information online, web based tools for =
making information and records more accessible, comprehensive advice on =
designing and implementing systems and guidelines on records disposal, =
storage and preservation. </FONT></P>

<P><FONT SIZE=3D2>For further information please refer to our website =
<A HREF=3D"http://www.naa.gov.au/"; =
TARGET=3D"_blank">http://www.naa.gov.au/</A> or contact: </FONT>
</P>

<P><FONT SIZE=3D2>Steve Stuckey </FONT>
<BR><FONT SIZE=3D2>Assistant Director-General </FONT>
<BR><FONT SIZE=3D2>National Archives of Australia </FONT>
<BR><FONT SIZE=3D2>Tel (02) 6212 3942 </FONT>
<BR><FONT SIZE=3D2>or </FONT>
<BR><FONT SIZE=3D2>Michael Byrne </FONT>
<BR><FONT SIZE=3D2>Tel: (02) 6251 2689 </FONT>
<BR><FONT SIZE=3D2>0412 690 429 </FONT>
<BR><FONT SIZE=3D2>mbyrne@webone.com.au </FONT>
</P>

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