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Solicitation letter



Does anyone have a model for a letter soliciting archival materials from
the various departments of a college or university?

A Dean here would like me to send such a letter to the school's chairs
and administrators.  It will ask that they keep the archives in mind and
periodically send us their publications, photographs, clippings, and
other materials.  I expect the letter will go out on an annual basis.

The Dean would like the letter to be clear and concise, so at this
point, I think I should avoid developing a full, detailed retention
schedule.

I appreciate receiving models for this letter.  Please reply directly
to me.

X. Theodore Barber, Ph.D.
Archivist
The Anna-Maria and Stephen Kellen
Archives of Parsons School of Design
Parsons School of Design/New School University
2 West 13th St., 2nd Floor
New York, NY 10011

212-229-5942
212-229-2806 (fax)

barberx@newschool.edu

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