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permanent loans?



or an oxymoron.

Sometimes it can't be helped. The donor just won't let go.

My suggestion is that your  organization review the agreement on an annual
basis with the donor and any heirs who may have an interest in the material.
Document these meetings, provide minutes to the participants. (See some of my
postings to the list back in late '99 as to what happens when heirs come
a-knockin asking for the return of items placed on "permanent loan".)

An annual review can involve such items as preservation measures undertaken
and the associated cost, public awareness efforts about the material, usage
statistics, anticipated costs for the coming year, budget shortfalls, etc.
Why? the good and bad items will serve to make the donor and heirs more aware
of your good intentions.

On the whole I am against "permanent loans". I try to follow my beliefs, as
such I am allowing the Dallas Public Library to copy several photographs that
I found. Why to enhance the collection (gee, my name in credits), secondly
preserves the image and third make the material available to others. I  may
at some point (death?) donate what I have to them?

Just my thoughts (and worth what you think they are)

Peterk
pakurilecz@aol.com

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