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Permission to Use Image on Website



We are in the early stages of a digitization project to create an online exhibit related to James A. Michener's Centennial (both the book and the mini- series). In our collection are many photographs (print, slide, and negative) that we would like to use. For some of these images we have adequate information to identify individuals, location, and activity. For those, we can make contact and, hopefully, get permission to use their images. Unfortunately, for many of the individuals we do not have sufficient information to be able to be able to identify and locate them.

I have two questions:

(1) For those persons who we can identify and for whom we have contact information, can anyone point me to a resource that would help me with the appropriate wording for a letter asking for permission to use their image in this manner and for the wording of a document giving us such permission? Do any of you have such a letter and document that you would be willing to share with us?

(2) For those individuals for whom we have not been able to get permission to post their image in our exhibit, what are considered the appropriate and adequate steps to take in tracking down the individuals to ask for permission? What is considered good practice in terms of making a "good faith effort" in finding these individuals and obtaining permission? Are there any circumstances under which images could be posted without having written permission on file? What have other collections done in similar circumstances?

Thank you for your assistance in this matter.

Richard E. Gibboney
James A. Michener Special Collection
University of Northern Colorado
Greeley, CO 808639
(970) 351-3035
rgibbone@unco.edu
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