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Job opening: University Archivist, UC Irvine



Please note that this ad is also listed in the Society of American Archivists online employment bulletin located at
http://www.archivists.org/employment/index.html

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UNIVERSITY ARCHIVIST
(new position)

The Libraries at the University of California, Irvine invite applications for the position of University Archivist in the Department of Special Collections and Archives.  This appointment will be in the Librarian Series at the Assistant rank (entry level).

Duties and Responsibilities
Under the direction of the Head of Special Collections and Archives, the University Archivist is responsible for overall administration of the University Archives collections.  Engages in active collection development to acquire the most significant materials of permanent historical value for documenting the history and functions of the campus.  Collaborates actively with UCI Records Manager.  Works to implement archival management of records in electronic form.  Oversees University Archives public service and engages in active outreach, including providing instruction in use of University Archives materials and preparing exhibits.  Supervises and performs collections management activities according to departmental policies and procedures, including accessioning, processing, preservation, preparation of finding aids, encoding finding aids using Encoded Archival Description, and preparing USMARC catalog records for archival collections following APPM, LCSH, OCLC, and USMARC standards.  Trains and supervises processing assistants.  Participates actively with other departmental librarians in setting priorities and establishing policies.  Serves as a member of the University of California Archivists Council.

Qualifications
Required:

  • A graduate degree in library science from an ALA-accredited institution, or a graduate degree in archival studies.
  • Formal coursework or training in archival management and theory.
  • Minimum one year of recent archival processing and finding aid preparation experience.
  • Understanding of and commitment to accepted protocols for arrangement, description, cataloging, and preservation of archival materials.
  • Familiarity with concepts related to archival management of electronic records.
  • Familiarity with basic records management principles and current trends.
  • Demonstrated ability to learn new technologies, such as Encoded Archival Description and related software tools, quickly and effectively.
  • Strong written, verbal, and interpersonal communication skills.
  • Ability to work effectively within a culturally diverse academic community.
  • Ability to meet the University of California criteria for advancement and promotion.
  • Preferred: The Department of Special Collections and Archives
    The Department of Special Collections and  Archives houses the UC Irvine Libraries' collections of rare books, notable subject collections, manuscripts, photographs, faculty papers, and University Archives.  The staff includes five librarians, three library assistants, and student assistants.  The University Archives collections comprise administrative records, publications, photographs, audio and videorecordings, architectural records, artifacts, and other materials documenting the history and life of the campus.  UC Irvine opened in 1965, and the campus's youth is reflected in the current extent of Archives holdings (ca. 1,200 linear feet of materials).  Special Collections holds rare book, manuscript, and archival collections in a variety of areas, including regional history, dance and the performing arts, the Critical Theory Archive, contemporary literature, and the papers of eminent UCI faculty members. Archival finding aids are contributed to the Online Archive of California.

    The Libraries
    The UCI Libraries are in a major period of growth and consist of the Main Library, the Science Library, and the Medical Center Library.  The Main Library primarily serves the Schools of Humanities, Arts, Social Sciences, and Social Ecology, the Graduate School of Management, the Department of Education, and Interdisciplinary Studies.  The Science Library primarily serves the College of Medicine and the Schools of Biological Sciences, Physical Sciences, Engineering, and the Department of Information and Computer Science.  The Medical Center Library serves the UCI Medical Center, located in Orange, 12 miles from the main campus.

    The UCI Libraries have a staff of 287 FTE and an organizational structure that includes the use of teams in conjunction with departments.  The library collection consists of over 2.1 million volumes and 19,000 current serial titles, a substantial microform collection, and an aggressively expanding electronic resources collection.  The UCI Libraries are a member of the:  Association of Research Libraries (ARL), California Digital Library (CDL), Coalition of Networked Information (CNI),  Center for Research Libraries (CRL), Council on Library and Information Resources (CLIR), and Scholarly Publishing & Academic Resources Coalition (SPARC).

    University of California, Irvine
    One of ten University of California campuses, the University of California, Irvine, is nestled in 1,489 acres of coastal foothills, five miles from the Pacific Ocean, between San Diego and Los Angeles.  The 1999-2000 enrollment was 19,285 students with a faculty of approximately 1,050.  The 1999-2000 student population numbered 15,522 undergraduates, 2,677 graduate students, and 1,086 health sciences students.  Ethnic/minority students represent about 62% of the student body.  Growth in student enrollment and faculty is anticipated at an approximate rate of 5% a year, reaching a 50% increase by the year 2010.  The University offers 29 doctoral programs in addition to the M.D.  UCI is ranked nationally in the top universities; several doctoral programs are ranked in the top ten.  UCI is a member of the Association of American Universities (AAU).

    Librarians at the University of California, Irvine are academic appointees and receive potential career status at the time of their initial appointment.  Librarians are periodically subject to administrative and peer review for merit increases based on the following criteria: 1) professional competence and quality of service within the Library; 2) professional activity outside the Library;  3) university and public service; and 4) research and other creative activity.  They are entitled to two days per month of annual leave, one day per month sick leave, reductions in incidental fees, and all other perquisites granted to non-faculty academic personnel.  The University has an excellent retirement system and sponsors a variety of group life and health insurance plans.  Benefits are equal to approximately 40% of salary.

    Salary:  Commensurate with qualifications and experience within an anticipated salary range of  $37,728 - $42,780 (pending union approval).

    Deadline for Applications:  Applications received by December 4, 2000 will receive first consideration, but applications will continue to be accepted until the position is filled.

    To Apply:  Qualified applicants who wish to be considered for this position should send their letters of application, complete résumés, and the names, addresses, and phone numbers of three references to:  Judy Kaufman, Assistant University Librarian, Administrative Services, UC Irvine, P.O. Box 19557, Irvine, CA 92623-9557.  e-mail: kaufman@uci.edu; voice (949) 824-4716; confidential fax (949) 824-1288.

    Upon application, candidates should be in possession of proof of their legal right to employment in the U.S.  In compliance with the Immigration Reform and Control Act of 1986, verification of legal right to work will be required between the time of final selection and hiring, and is absolutely essential in ultimately being hired.

    This position description is listed on the UCI Libraries Web site at http://www.lib.uci.edu/about/libvac.html, with links to additional Web sites featuring campus and community information.

    The University of California, Irvine is an equal opportunity employer
    committed to excellence through diversity.

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