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Requests for proposals--NC State Archives
Request for Proposal
Contractor for North Carolina Division of Archives and History
Part II (NC SHRAB)
Reposting
Contractor for North Carolina State Historical Records Advisory Board
Electronic Outreach Program
The North Carolina State Historical Records Advisory Board (NC SHRAB)
with financial support from the National Historical Publications and
Records Commission (NHPRC) is seeking a contractor to make
recommendations on how to conduct outreach to other state and local
government agencies as well as repositories of historical documents on
the problems, standards, and solutions relating to the management of
electronic records. The contractor will make at least two site
visits to the division in Raleigh, North Carolina in order to meet staff
and a follow-up visit to meet with the NC SHRAB to discuss report
findings and recommendations. In addition, the contractor will
submit a final report consisting of ten to twenty pages containing
findings and recommendations. This final report should
include:
- 1)
Summary
descriptions of standards and issues concerning electronic records in
government agencies and repositories of historical electronic
records
- 2)
Bibliography
of published resources dealing with the management of electronic
records
- 3)
Possible
solutions to the main problems in dealing with the preservation of
electronic records
- 4)
Recommendations
of the best avenues of outreach for government agencies and
repositories
- 5)
Plans
and specifications for a NC SHRAB
website
- 6)
Recommendations
related specifically to electronic records issues identified in the North
Carolina Division of Archives and History Electronic Records Management
Program Evaluation.
Schedule: The contract is expected to run from January 15,
2001, with a preliminary report due April 1, 2001 and the final report
due by May 1, 2001.
Contractor Qualifications: Significant experience in establishing
and/or administering a statewide program for managing public electronic
records. Preferred: prior experience in program evaluation,
program planning, and public relations. Ability to communicate
effectively orally and in writing.
Budget Proposal:
Proposed contract fees must be inclusive of all projected expenses
including travel, subsistence, preparation of documents, submission of
final report, and any other required fees associated with contract.
Application Process:
For those interested in applying, a proposal must be submitted that
includes the following:
- 1)
description
of experience and abilities that meet the contractor criteria
above
- 2)
resume
- 3)
sample
of relevant previous
work
- 4)
names,
addresses, telephone numbers, and email addresses of three
references
- 5)
description
of all proposed activities broken down by on-site and off-site
work
- 6)
statement
of the fee required for activities described above as well as total fee
required
- 7)
schedule
of payment required
Notification will be made to all applicants by December 15,
2000.
Additional Information Available
To facilitate preparation of proposals to the North Carolina Division of
Archives and History, on behalf of the NC SHRAB, and History, background
information packets are available for each applicant. To receive an
information packet, contact Druscie Simpson at (919) 733-3952.
Additional information about the North Carolina State Archives is
available on the North Carolina Division of Archives and Records
homepage:
http://www.ah.dcr.state.nc.us.
Proposal Deadline
Applications should be submitted to David J. Olson, Deputy Director,
Division of Archives and History, Mail Service Center 4610, Raleigh,
N.C. 27699-4610, and postmarked no later than November 30,
2000 or emailed as an MS Word attachment to
dolson@ncsl.dcr.state.nc.us
by the same date.