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Re: Florida records retention schedule question



Florida General Records Schedule GS-3 for Election Records, Item 11, reads
as follows:

BALLOTS, OFFICIAL: FEDERAL OFFICE
Item# 11
This record series consists of record cards, voting machine ballot cards,
except when reference is made to write-in ballots, paper ballots, electronic
or electromechanical tabulation cards and other ballot materials. These
records are created pursuant to section 101.5609, F.S.  The retention period
is pursuant to Title 42, U.S. Code 1974.
RETENTION:
a)  Record copy.  22 months after certification of election.
b)  Duplicates.  Retain until obsolete, superseded or administrative value
is lost.

The schedule is available on the website of the Florida Bureau of Archives
and Records Management at http://dlis.dos.state.fl.us/barm/ -- click on
General Records Schedules under the Records Management heading.

Caveat:  those ballots submitted as evidence in court may now be part of the
court file, which would have a different retention.

Beth Golding
Florida State Archives
egolding@mail.dos.state.fl.us


> -----Original Message-----
> From: Christine Crawford-Oppenheimer [mailto:c_crawfo@CULINARY.EDU]
> Sent: Tuesday, December 05, 2000 9:03 AM
> To: ARCHIVES@LISTSERV.MUOHIO.EDU
> Subject: Florida records retention schedule question
>
>
> I was talking to a new neighbor over the weekend, and a question came
> up which I am sure will be of interest to many people, and I suspect
> there is someone on the list who can answer it. Does Florida have a
> records retention schedule that applies to the ballots from this
> election, and if so, what is the retention period for ballots?  A
> columnist in _Time_ magazine raised the scenario that two years into
> the G. W. Bush administration (as it appears it is going to be)
> someone might manage to make a full recount of the Florida ballots and
> discover that Al Gore actually carried Florida, and what then? So
> we're curious to know if this would even be a possibility.
>
>
>
> Christine Crawford-Oppenheimer
> Special Collections Librarian/Archivist
>
> Culinary Institute of America
> 1946 Campus Drive
> Hyde Park, NY  12538
> (845) 451-1757
> c_crawfo@culinary.edu
>
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> Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>
>

A posting from the Archives & Archivists LISTSERV List!

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      In body of message:  SUB ARCHIVES firstname lastname
                    *or*:  UNSUB ARCHIVES
To post a message, send e-mail to archives@listserv.muohio.edu

Or to do *anything* (and enjoy doing it!), use the web interface at
     http://listserv.muohio.edu/archives/archives.html

Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>