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Re: "Access and Allies" question



I might also add that a possible difference of view on this is the fact that
we only take records related to the University - the eternal space question
prevents us from taking un-related materials, and hence that is not part of
our mission, to take outside materials.
----- Original Message -----
From: "Dean DeBolt" <ddebolt@mail.uwf.edu>
To: "Anna Truman" <trumanak@EMAIL.UC.EDU>; <ARCHIVES@LISTSERV.MUOHIO.EDU>
Sent: Monday, April 02, 2001 5:29 PM
Subject: Re: "Access and Allies" question


> At 02:28 PM 4/2/01 -0400, Anna Truman wrote:
> >One consideration is that if you are a state university, your holdings
are
> >public records with no restrictions, barring medical records, which have
> >their own inherent restrictions.
>
> I have to respond to this statement as it is simply not true.  It is the
> creator of a record that determines whether it is a public record, not
> the owner of the record.    Public records under Florida law are those
> records created by the University or its affiliates that document policy,
> budget, and operations.    That the library acquires an item does not
> make it a public record.   A second question is whether you have
> a policy granting public access to the item.   Many university libraries
> will grant public access to the library, but not to all of the library
> holdings.
> For example, videotape or audiotape collections may be restricted
> only to students and faculty.
>
> Dean
>
> Dean DeBolt
> University Librarian
> Special Collections and West Florida Archives
> John C. Pace Library
> University of West Florida
> 11000 University Parkway
> Pensacola, FL  32514-5750
> Tele:  850-474-2213;   Fax:  850-474-3338
>

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