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Re: Privacy question



Please post answers to the list regarding the privacy of employee records.

Thanks,
Vicki

*************
Vicki Meehan
Archivist
National Heisey Glass Museum
169 W. Church St.
Newark, Ohio 43055
archivist@heiseymuseum.org

----- Original Message -----
From: "Erin Foley" <efoley.cwm@BARABOO.COM>
To: <ARCHIVES@LISTSERV.MUOHIO.EDU>
Sent: Wednesday, April 18, 2001 12:02 PM
Subject: Privacy question


> I need advice on privacy issues.  The Circus World Museum archives
contains
> employment cards from a circus for approx. 1935-1956.  The cards have
> information such as birth dates, Social Security numbers, Federal Ins.
> numbers (I assume this is an earlier name for Social Security numbers),
> State Ins. numbers, addresses, next of kin, marriage status, dependents,
> what work was performed, and salary.  What of this information should be
> kept confidential?  Usually the information is for genealogical purposes,
> but in this case we are looking for obituary materials about a sideshow
> employee from 1937-38.  Apparently his "next of kin" was a legal office,
and
> we assume he was under guardianship.  Is this guardianship a privacy
issue?
> Is there a cut off date when such information becomes public?  Should we
> remove the Federal Insurance number?  He was probably African American
(hard
> to tell from the photos) in case that makes a difference.
>
> Sorry to pose such a basic issue.  The circus who provided the cards did
not
> provide any guidance on how to handle them.   I fear we've been winging
it,
> but don't want to continue if we could run into serious trouble.
>
> Thanks for any help!  Please respond to me at the address below.
>
> Sincerely,
>
> Erin Foley
> Archivist
> Circus World Museum
> 550 Water Street
> Baraboo, WI  53913
>
> 608-356-8342, ext. 3283
> fax 608-355-7959
> efoley.cwm@baraboo.com
>
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>
>

A posting from the Archives & Archivists LISTSERV List!

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      In body of message:  SUB ARCHIVES firstname lastname
                    *or*:  UNSUB ARCHIVES
To post a message, send e-mail to archives@listserv.muohio.edu

Or to do *anything* (and enjoy doing it!), use the web interface at
     http://listserv.muohio.edu/archives/archives.html

Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>