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Re: off-site storage and retrieval issues for archives



Lesley and others
the best thing to do is to issue a RFP with detailed TOS. The Off-site
vendors should bid for the business but don't go by the lowest storage cost.
Their is a nasty little thing called a "permanent out" fee aka "hostage fee"
amongst the RM community.
Here are some links that should help
http://www.paxton.com/recdstrg/select.htm

PRISM International (professional association for offsite records storage)
http://www.prismintl.org/

RECMGMT-L listserv archives
use the terms permanent fee, hostage offsite storage. This is a regular
topic on this list
http://lists.ufl.edu/archives/recmgmt-l.html

Make surprise visits to vendors to see what their facilities look like.

contact the ARMA Houston Chapter
http://www.armahouston.org/

Hope this helps.

Peter A. Kurilecz CRM, CA
Manager, Records Management Group
Woodside Summit Group Inc
Midlothian, Virginia
Office: 804-744-1247 x23
Fax: 804-744-4947
mailto:peter.kurilecz@woodsidesummitgroup.com

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