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Re: Automating Vertical File Indexes



Please respond to the list.  Any takers for Access?  If you do use Access,
would you be interested in sharing?

Christina Wolf
Archivist & Special Collections Librarian
Oklahoma City University
cwolf@okcu.edu

-----Original Message-----
From: Nancy L. Hadley [mailto:nlhadl@MAIL.WM.EDU]
Sent: Wednesday, September 05, 2001 12:58 PM
To: ARCHIVES@LISTSERV.MUOHIO.EDU
Subject: Automating Vertical File Indexes


We're looking at computerizing a rather complex card system that
provides access to our faculty-alumni vertical files; our subject
vertical files; our campus publications vertical files; university
archives photographs; and the index to campus newspapers; as well as
pointers to the finding aids for archival and manuscript collections and
archives books. None of the archival, library, museum, or indexing
software we've looked at seems to exactly fit our needs. What I envision
is a relational database with umpteen tables, all linked through
authority records for people, offices, and subjects. (Of course it's
full of many-to-many relationships.) The authority records need to hold
information as well as names and allow for hierarchies of terms. It
should be easy for student workers to enter data, and support a nice
fast public interface over the Web. Has anyone out there tackled this
type of problem? What worked (or didn't)? Any advice or comment is
welcome, please! It would be so nice to stop typing all these 3x5
cards...

--
Nancy Hadley
Senior Archivist
Earl Gregg Swem Library, College of William & Mary
P.O. Box 8794
Williamsburg, VA 23187-8794
(757) 253-4865
nlhadl@mail.wm.edu

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