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Fw: Protocols for Mail Handling



This came from Buffalo State College to their faculty and staff-  you can
use it as a template by plugging in your agency and emergency numbers

Nancy Piatkowski, archivist Episcopal diocese of WNY
swampcrone@prodigy.net writes--

> Handling mail has become a major concern for everyone
> after the recent reports of anthrax in Florida, New York, and
> Washington, D.C. Though we have no reason to believe that Buffalo State
> is a target for terrorism, we do believe that sharing information is the
> best way to assist the college community in coping with the uncertainty
> generated by recent events. The college has implemented special
> mail-handling procedures in the campus's central mail room, and faculty,
> staff, and students are advised to review the following protocols for
> handling mail:
>
> GENERAL
> * Use common sense and care when inspecting or opening envelopes
> or packages.
> * Examine unopened envelopes for foreign bodies or powder.
> * Do not open letters with your hands; use a letter opener.
> * Open envelopes and packages with a minimum of movement to avoid
> spilling any contents.
>
> TYPES OF MAIL THAT MAY BE SUSPECT
> * Envelopes or packages with suspicious or threatening messages
> written on them.
> * Envelopes or packages with oily stains.
> * Envelopes or packages that are lopsided, rigid, bulky, or
> discolored or have a strange odor.
> * Envelopes or packages with no return address.
> * Unexpected envelopes or packages from foreign countries.
> * Envelopes or packages with no postage or non-canceled postage.
> * Envelopes or packages with excessive postage.
> * Envelopes or packages that bear improper spelling of common
> names, places, or titles.
>
> FOR SUSPICIOUS ENVELOPES OR PACKAGES
> * DO NOT OPEN THE ENVELOPE OR PACKAGE.
> * EVACUATE the room.
> * KEEP others from entering the room.
> * NOTIFY your supervisor, who should call UNIVERSITY POLICE AT
> EXT. 6333.
>
> FOR ENVELOPES OR PACKAGES THAT HAVE BEEN OPENED AND
> CONTAIN SUSPICIOUS MATERIAL
> * DO NOT PANIC.
> * CONTAIN THE EXPOSURE.
> * Close off the room (doors and windows). Do not allow anyone
> other than qualified emergency personnel to enter.
> * Close the envelope or package to limit additional exposure. Do
> NOT clean up suspicious material. Keep others away.
> * Do not touch your eyes, nose or other parts of your body. Ensure
> that all people who have touched the mail wash their hands with soap and
> water.
> * If clothing is heavily contaminated, DO NOT brush vigorously.
> Place all items worn in plastic bags and have them available for police.
> * List all people who have had physical contact with the
> suspicious material.
> * NOTIFY UNIVERSITY POLICE AT EXT. 6333.

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