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Re: restricted collections - legal question



I'd also look at the reasoning behind the restriction. Was it imposed for
the sake of privacy alone, or is there some content in the records that may
be time-sensitive in some way or another?

Best wishes,

Thomas Berry, Archivist
Historical Construction Equipment Association
16623 Liberty Hi Road
Bowling Green, Ohio 43402
Phone 419-352-5616
Fax 419-352-6086
tberry@hcea.net
http://www.hcea.net


----- Original Message -----
From: "Dean DeBolt" <ddebolt@MAIL.UWF.EDU>
To: <ARCHIVES@LISTSERV.MUOHIO.EDU>
Sent: Tuesday, October 30, 2001 6:14 PM
Subject: Re: restricted collections - legal question


> I would include language that either the restriction on use
> ends with the death of the donor or if the donor is reluctant,
> perhaps language that grants the archivist or head of the
> department the authority to restrict the collection.  The key
> is to have something in writing that says exactly WHY the
> materials are restricted--does the donor feel they are em-
> barassing to the living the family, what exactly is the concern--
> and then document it -- perhaps not in the actual deed of
> gift but in the accession files/correspondence about the
> collection.
>
> I would urge that the right to restrict not be given to another
> family member or individual if at all possible.   And with this
> restriction--either one--comes an annual responsibility of
> keeping track of the donor or their designee in order to be
> able to contact them.
>
> Dean
>
> Dean DeBolt
> University Librarian
> Special Collections and West Florida Archives
> John C. Pace Library
> University of West Florida
> 11000 University Parkway
> Pensacola, FL  32514-5750
> Tele:  850-474-2213;   Fax:  850-474-3338
>
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>

A posting from the Archives & Archivists LISTSERV List!

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Or to do *anything* (and enjoy doing it!), use the web interface at
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Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>