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Call for Papers



Hello Everyone,
I've been asked to post the following
announcement. If interested, please respond as
indicated in the announcement.

--
Bob Schmidt
Archives Listserve Coordinator
Miami University Archives
Oxford, Ohio 45056
513-529-6720
rschmidt@lib.muohio.edu
_________________________________________


                              Symposium 2003
   Preservation of Electronic Records: New
Knowledge and Decision-making
                         September 15 to 18, 2003
                              Ottawa, Canada

Call for Papers
Submissions are now being invited for Symposium
2003 - Preservation of
Electronic Records: New Knowledge and
Decision-making. This symposium,
hosted by the Canadian Conservation Institute, the
National Archives of
Canada, and the National Library of Canada, will
be held in Ottawa, Canada,
from September 15 to 18, 2003.

During the last quarter of the 20th century,
heritage collections have
included increasing amounts of information stored
on magnetic and optical
media (videotapes, audiotapes, computer tapes and
disks, CDs, and DVDs).
Although archives and libraries have the largest
amounts of this material,
much is also found in museums and even galleries
(e.g. oral histories,
documentation of relevant recent events or
performances, and contemporary
artworks).

Leading archives and libraries are increasingly
aware of the challenges of
preserving these materials and the information
stored on them. The purpose
of the symposium is to expand this awareness by
bringing expert and leading
edge opinions to a larger audience including small
and medium-sized
archives, libraries, and museums. The focus will
be on making decisions and
finding practical solutions that can be
implemented immediately, especially
for the materials that are at risk of being lost
within the next 10 to 20
years. Participation is encouraged from experts in
larger archives who are
knowledgeable of the preservation of such
collections, as well as
collection managers and conservators who have the
responsibility for this
sort of material but may not be as well informed
about the issues and
approaches.

The program for the symposium will be based on a
decision tree (i.e. the
chronological decisions that need to be made as
electronic records come
into the heritage institution to ensure they are
preserved). Papers
emphasizing new knowledge, case studies, or
critical reviews are encouraged
for each step of the decision-making process
outlined below.

      Value Criteria: What criteria can be used to
identify records that
      should be preserved? How do libraries,
archives, museums, and
      galleries approach this? Are they
fundamentally different?

      Authenticity Criteria: What criteria can be
used to assess the
      authenticity of records that will be
preserved? How do libraries,
      archives, museums, and galleries approach
this? Are they
      fundamentally different?

      Factors to be Considered in Developing a
Preservation Strategy: What
      professional and institutional requirements
must be considered in
      developing a preservation strategy? Does
current information
      technology meet specific preservation
requirements? What is the
      likely nature and quantity of future
acquisitions?

      Preservation Strategies for Information
Content: What is the best
      strategy to preserve information content ?
maintain old technology,
      emulate old technology, migrate records
within proprietary format,
      convert to a standard format, or create a
persistent object?

      Media Knowledge: How do media (CDs, DVDs,
magnetic tapes and disks)
      deteriorate? How should media be stored
(including survey
      methodology) and handled? What is the
longevity of media? What is the
      best method of recovering media from a
disaster? How is good quality
      media selected?

Presentations at the symposium will be limited to
30 minutes (including
time for introduction and questions), and may be
in either English or
French. Simultaneous translation will be provided.

Call for Posters
In addition to formal papers, submissions for
posters are also welcome.
Posters may be presented in the traditional
fashion on boards, or
electronically in the form of Web pages. Computer
stations will be set up
at the symposium venue to allow delegates to view
electronic posters.

Submission Procedure
Submissions should include the speaker's name,
address, e-mail address,
telephone and fax numbers, a short one-paragraph
biographical note, the
title of the presentation or poster, and an
abstract of 400?500 words.

Submissions must be received by April 30, 2002.

All abstracts will be considered by the Program
Committee, and suitable
papers and posters selected by June 15, 2002.
Selected authors will be
provided with guidelines to assist them in
preparing their papers or
posters, first drafts of which will be due by
December 15, 2002. These
drafts will be carefully reviewed by the Program
Committee and final
selections made by March 15, 2003. Final papers
will then be due by June
30, 2003. These papers will be incorporated into a
CD to be distributed to
delegates at the symposium, and eventually
published as postprints.

Note: Following the symposium, authors will have
until October 31, 2003 to
revise their papers to incorporate any new
knowledge they may have gained
during the conference; if no amendments are
received by this date, the
final draft papers will be used in the postprints.
All papers will undergo
a full peer review before publication.

Please send your submission to:
Symposium 2003 Program Coordinator
Canadian Conservation Institute
1030 Innes Road
Ottawa ON  K1A 0M5
Canada
tel: (613) 998-3721
fax: (613) 998-4721
e-mail: cci-icc_publications@pch.gc.ca

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Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>