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SEPIA Workshop on management of photographic collections, Amsterdam, 17-23 October 2002
With apologies for multiple postings.
***
Announcement
SEPIA Workshop on management of photographic collections
Amsterdam, 17-23 October 2002
Librarians, archivists and curators in charge of photographic materials
need to know about the role of new technology in collection management.
Digital imaging offers unprecedented opportunities for access to historical
materials. But how can it be combined with established preservation methods
in an integrated strategy, to ensure optimal access today as well as in the
future?
Three workshops on management of photographic collections in 2001, 2002 and
2003 will address this issue. The workshops will cover essentially the
same topics and will be organized by the European Commission on
Preservation and Access (ECPA).
They are part of the SEPIA (`Safeguarding European Photographic Images for
Access') project, subsidized by the Culture 2000 programme of the European
Union.
Introduction.
The characteristics of various photographic processes and the different
materials encountered in photographic collections will be reviewed.
Specific requirements for their handling and preservation will be related
to the nature and function of different types of photographic collections.
The workshops will explore the different methods for capturing images
(especially for fragile or sensitive materials), technical requirements in
relation to image quality, and long-term management of digital files.
Issues will be approached as management problems, and due attention will be
given to aspects like needs assessment, setting priorities, planning,
budgeting and outsourcing, and project management.
In the scope of the workshop, participants will acquire knowledge of
technical issues that will enable them to make informed decisions about the
role of digitization in care and management of photographic collections.
The speakers include leading figures from the field of photographic
conservation, preservation management, and digital imaging, who have
first-hand knowledge of the challenges facing managers of photographic
collections. They will present outlines of issues and practical cases, and
a substantial part of the workshops will be spent on discussions and group
assignments to develop participants? skills in finding their own solutions.
Topics and features
The nature of photography: history of photography, identification of
photographic materials and techniques, forms of deterioration
Preservation: preventive measures, environmental issues, storage,
packaging, handling, effect on life span; duplication: analogue or digital;
financial and managerial aspects of preservation
Digital imaging: planning a digitization project, goals, selection
criteria, technical specifications, scanning, color management, image
enhancement yes or no? quality control; scanning & preservation, management
of digital assets: long-term access to digital archives, descriptions &
metadata
Collection management: photographic collections & institutions, users?
requirements, defining preservation policies, storing and displaying
photographs, digitization as one option in collection management
Case study: participants will work in small groups on a project combining
digitization and preservation aspects. key words: planning, assessment,
defining goals and priorities, workplan, budgeting, staffing
The course will be in English.
Daily sessions from appr. 9.30 a.m. to 5.30 p.m. Course ends Wednesday
appr. 4 pm.
Target group
All those responsible for photographic collections in archives, museums,
libraries. For this introductory course, no specific expertise of
photographic techniques or digital imaging is required. Participants are
expected to have a working knowledge of English in order to participate in
discussions.
Workshop leaders
Mattie Boom, Curator, Rijksmuseum Amsterdam
Franziska Frey, Associate Professor, School of Printing Management and
Sciences, College of Imaging Arts and Sciences, Rochester Institute of
Technology, USA
Hans de Herder, Director, National Photographic Conservation Studios, Rotterdam
René van Horik, Digital imaging specialist, Netherlands Institute for
Scientific Information Services, Amsterdam
René Kok, Head of the Photo Department of the Netherlands Institute for War
Documentation, Amsterdam
Simon Tanner, Senior Digitisation Consultant, Higher Education Digitisation
Service, UK
Clara von Waldthausen, Photographic conservator, Amsterdam
Organisation
National Photographic Conservation Studios, Rotterdam, the Netherlands
European Commission on Preservation and Access, Amsterdam, the Netherlands
For more information contact the ECPA:
P.O. Box 19121, 1000 GC Amsterdam, The Netherlands
tel.: ++31 20 5510839
fax: ++31 20 6204941
e-mail: ecpa@bureau.knaw.nl
Location and scheduling
The workshop will be held from 17-23 October at the Royal Netherlands
Academy of Arts and Sciences in Amsterdam.
Registration fee
The fee for this 5-day course is 500 euros. This includes coffees, teas,
lunches and a course pack with reading materials. Participants from
institutions that are SEPIA partners or ECPA contributors will pay 450 euros.
How to apply
For online registration: http://www.knaw.nl/ecpa/form.html
The form should be sent to the ECPA before 22 June 2002. By 12 July you
will be informed whether your application has been accepted. In view of the
character of the workshops which require group work and active
participation, the number of participants is limited. If the number of
applications exceeds the number of available places a selection will have
to be made. Preference will be given to those applicants who manage a
photographic collection. A detailed programme will be mailed after
confirmation.
Accommodation and travel
Participants should make their own hotel reservations and travel arrangements.
SEPIA
Historical photographic collections are an essential part of the European
cultural heritage both for their artistic as for their documentary value.
Photographs speak a universal language, and as a record of past times
appeal to a large audience. However, many of them are fragile and the
preservation of the wide variety of photographic materials is a problem for
all institutions. Digital imaging, offering new opportunities for access
and care, is now widely explored for its role in management of photographic
collections.
In 1999 the SEPIA (Safeguarding European Photographic Images for Access)
project was set up aimed at the long-term preservation of all kind of
photographic materials, and defining the role of new technology in
collection management. The success of these activities encouraged the
partners to formulate a follow-up program for another 3 years which has
been selected for subsidy by the Culture 2000 programme. More partners and
associate partners have joined, so that the group now consists of 17
institutions in 10 countries.
For more information see: http://www.knaw.nl/ecpa/sepia
The SEPIA partners:
British Library (London)
European Commission on Preservation and Access (Amsterdam)
Finnish Museum of Photography (Helsinki, Finland)
National Library of Spain (Madrid)
National Photographic Conservation Studios (Rotterdam)
Public Record Office (Kew, Richmond)
Royal Library of Denmark (Copenhagen)
Sächsische Landesbibliothek -Staats- und Universitätsbibliothek Dresden,
Deutsche Fotothek (Dresden)
Stockholm City Museum (Stockholm)
Associate Partners:
Centre de Recherches sur la Conservation des Documents Graphiques (Paris)
International Institute of Social History (Amsterdam)
Netherlands Institute for Scientific Information Services (Amsterdam)
Netherlands Institute for War Documentation (Amsterdam)
Norwegian Museum Authority, The Secretariat for Historical Photography (Oslo)
Royal Netherlands Academy of Arts and Sciences (Amsterdam)
Technische Universität Dresden, Institut für Angewandte Photophysik (Dresden)
University College Dublin, Department of Archaeology (Dublin)
*****
European Commission on Preservation and Access (ECPA)
P.O. Box 19121, NL-1000 GC Amsterdam,
visiting address: Trippenhuis, Kloveniersburgwal 29, NL-1011 JV Amsterdam,
The Netherlands
tel. ++31 - 20 - 551 08 39 fax ++31 - 20 - 620 49 41
URL: http://www.knaw.nl/ecpa/
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