File format and style The collection contain bibliographies, lists, notes and text-files. The following rules relate to the files themselves. 1. These should be 75-column text-files with NO word-processor formatting, NO italics or underlines, NO extra returns, tabs, or indents, NO columns; i. e. the files should be "plain-vanilla" DOS-style-ASCII. 2. The file name itself will consist of six letters, the first three (prefix) will be a code for the name of the subject or topic and the second three (suffix) will be a code for the type of file - example: BERBIB (books about Leonard Bernstein). For details on these codes, see the files entitled AMRNAMES and AMRFILES. 3. The top line of the file will hold a brief description of the file itself, beginning with the topic's or the subject's last name, first name, then a dash, and then a brief description of contents. For BERBIB, the top of the file would appear: ___________________________________________________________________________ Bernstein, Leonard - books (blank line) author last name, first name. title. publication citation. (blank line) second entry. (blank line) etc. ___________________________________________________________________________ For ROCKPER, the top of the file would appear: ___________________________________________________________________________ Rock music - periodical articles (blank line) author last name, first name. "title." publication citation. (blank line) etc. ___________________________________________________________________________ 3a. If the bibliography contained in the file is somehow selective, rather than being "comprehensive," a note to that effect should appear before the first entry, followed by a blank line. 3b. Below is a list of the current suffix codes for the collection and the specific text which follows the hyphen after the subject/topic name. ...ART paintings (or whatever brief description is relevant) ...BIB books ...BIO biography ...CHR chronology ...CMP compositions ...DIS dissertations and theses ...DSC discography ...FLM films ...GEN references ...HST history and theory texts ...HTS hit songs ...INT interviews ...NSP newspaper articles ...OUT outline ...PER periodical articles ...REV reviews ...UPB unpublished papers ...VID videos ...WRI writings 4. Each specific bibliographical entry will begin with the last name of the (primary) author or editor and include all other authors - followed by a period. DO NOT use a horizontal line if the previous bibliographical entry is by the same author; always re-type the author's name. If anonymous (or unsigned as many newspaper articles), begin the citation with "anon.". 4a. The title and any associated information comes next - followed by a second period. If from a periodical, the title will be placed within quotes. Then publ. info, etc., date, page numbers, and the final period. 4b. For books, the publication information comes last - followed by the third and final period. DO NOT use indents, TABS or other stylized formatting. 5. Then (the second return creates a blank line), then add the next entry. Entries should be alphabetized. Here's an example: ___________________________________________________________________________ Boretz, Benjamin and Edward T. Cone. Perspectives on American Composers. New York: W.W. Norton & Co., 1971. Borroff, Edith. Music in Europe and the United States: A History. 2nd ed. New York: Ardsley House, 1990. Carter, Elliott. "An American Destiny." Listen, IX, November, 1946, 4-7. ___________________________________________________________________________ 5a. Notice that no double-spaces are employed; use a single space after colons, etc. 5b. Now, if you must, use your own favorite citation style, but please follow the general formatting principles articulated above and make all entries as complete as possible. 6. Non-bibliographical file-types (lists, chronologies, text) may be "free- form" as long as they conform to these general guidelines. Lists of compositions should be alphabetized by title. 7. The date the file was completed (or the date of the entire project) will appear at the bottom of the file. suggested ***BIO format: 1. name: last, first, middle 2. any letters following the name 3. pseudonym, other names 4. birth/death years (1900-1991) 5. born: where, when, parents 6. married: to whom - years, children - dates 7. died: where, when 8. conservatory/university education: diplomas, degrees, dates. 9. teachers: names, dates 10. awards, honors: names, dates 11. employment/profession: where, when 12. special interest groups (fan clubs), locations of papers, archives 13. narrative. 5/94