Subject: IFCSS Headquarters Personnel & Budget Proposal, August 20, 1994

From: hq (IFCSS Headquarter)
Date: Sun, 21 Aug 94 06:08:07 CDT

August 20, 1994     

Dear Council members:

     We are happy to present here the personnel appointments and budget 
proposal (fiscal year 1994-95) for the approval of the Council.

     The emphases of the proposal for this year are:

     a. Controlling the HQ expenditures;
     b. Strengthening the professionalization;
     c. Improving the management of the June 4th Foundation;
     d. Enhancing the insurance program and other services;
     e. Promoting community development activities.
                                                   
     We would appreciate any suggestions and advices and are looking
forward to a year of new progresses for the IFCSS.

     Thank you for your attention.

                                        Sincerely

                                        Luo Ning, (signed)
                                            President, IFCSS

                                        Liu Chengyan, (signed)
                                            Vice President, IFCSS

---------------                     
                     Personnel Appointments (08/20/94)

    The following personnel appointments are proposed to the Council
    for approval:

    HQ staffs:

        Executive Director      Xu, Yingyin (Case Western Reserve U.)
        Office Manager          Yang, Jie (U. of Maryland)

    Working Committee chairpersons:

        Humanitarian            Zhang, Yalai (U. of Minnesota)
        Human Rights            Xiao, Qiang (Human Rights In China)
        CCIC                    Jiang, Yuan (U. of Maryland)
        Consultation Services   Wang, Xiaohan (U. of Wyoming)
        Civil Rights            Huang, Lin (City U. of New York)
        Special Task Force on 
             New Comers         Du, Ping (Idaho State U.)
        Structural Reform       Liu, Yuhe (U. of Oklahoma)
        Professional Affairs    He, Baoping (Virginia Tech)
        Sports & Entertainment  Qi, Bing (U. of Rochester) 
                                & Zhang, Feng (U. of Minnesota)
        Archive                 Lu, Chengdong (Yale U.)
        Exchange                Wu, Yegang (Florida State Gov.)
        Educational Rescue      Bao, Mingqi (U. of Nebraska)

    Project Coordinators:

        Newsletter              Cheng, Ming (Chevron)
        Awards                  Yuan, Wei (U. of South California)

    In addition, the follow persons are to work on a voluntary basis 
    without budget:

        Deputy Director         Cheng, Ming (Chevron)
        Assistant to President  Yuan, Wei (U. of South California)
        Assistant to President  Ding, Yungui (Andersen Consulting)
            
    Preparation Group for Establishing a Board of Directors for the 
    June 4th Foundation:

        Chairperson:    Luo, Ning
        Members:        Hu, Sen (former Council Chairman)
                        Luo, Ning (IFCSS President)
                        Shi, Heping (former IFCSS Vice President)
                        Xiao, Qiang (Chairman of Human Rights)
                        Zhang, Yalai (Chairman of Humanitarian WC)

---------------      
      The Budget Proposal of Fiscal Year 1994-1995 (08/20/94) 

A. Remaining Funds from Fiscal Year 1993-1994                                                  

   Total                                                   $47,000 
         General                             $10,000 (1)         
         June 4th Foundation                 $37,000  

B. Revenue                                                    
   
   Total                                                  $428,400 
         Insurance                          $260,400 (2)  
         General Donation                    $50,000 (3)         
         Donation to June 4th Foundation     $50,000 (4)         
         NED                                 $26,000 (5)         
         Sprint                              $12,000 (6)         
         Fund Raising                        $16,000 (7)         
         7da Registration                    $14,000 (8)         

C. Expenditure                                                

   Total                                                  $427,450 
   
   a) Headquarters                          $132,650 
   b) Professional Services                  $14,500 (9) 
   c) Council                                $14,480 
   d) Supervisory Committee                   $1,200 
   e) Working committees                     $51,900 
   f) Projects                               $57,800 
   g) Insurance Program                      $24,300 
   h) Student's Activity Fees                $78,120 (10) 
   i) 7th Congress                           $52,500 

D. Itemized Expenditure

   a) Headquarters                          $132,650              
      Salaries                               $85,000 (11)          [$85,780]
      Office Rent                            $11,000 (12)          [$10,967]
      Travel                                  $5,500 (13)           [$4,917]
      Telephone                               $8,000                [$7,945]
      Payroll Taxes                           $7,850                [$7,899]
      Health Insurance                        $3,500 (14)           [$2,851]
      Public Relation                           $900                  [$743]
      Postage & Printing                      $1,200                [$1,045]
      Office Supply                           $1,700                [$1,543]
      Office Equipment                        $1,200 (15)           [$1,315]
      Transitionl Costs                       $2,000                    [$?]    
      Miscellaneous                           $4,800 (16)           [$4,500]

   b) Professional Services                  $14,500                 
      Accountant                             $12,000                [$9,050]
      Legal Counsel                           $2,500                    [$0]
        
   c) Council                                $14,480 
      Tele-Conference                         $9,000 (17)           [$6,073]
      Phone Compensation                      $3,840 (18)           [$4,266]
      Operational Costs                         $260 (19)             [$290]
      Finance Committee Travel & Lodging        $900 (20)           [$1,988]
      Finance Committee Extral Phone Expenses   $480 (21)               [$?]

   d) Supervisory Committee                   $1,200 
      Phone Compensation                      $1,200 (22)               [$0]

   e) Working Committees                     $51,900           
      Humanitarian                           $17,500 (23)       
      Human Rights                           $25,000 (24)      
      CCIC                                      $100*
      Consultation Services                     $100*       
      Civil Rights                              $300*       
      Structural Reform                         $300*       
      Special Task Force on New Comers          $300*       
      Professional Affairs                      $300*       
      Sports & Entertainment                  $4,300 (25)       
      Archive                                   $100*       
      Exchange                                $3,300 (26)       
      Educational Rescue                        $300*       

   f) Projects                               $57,800 
      June 4th Foundation                     $7,500  
      Local CSS Organization President Fund   $5,500 (27)         
      Round Table Meeting                    $13,300 (28)          [$11,065]
      Awards                                  $2,500 (29)
      Newsletter                             $26,000
      President's Project Fund                $3,000

   g) Insurance Program                      $24,300 
      Advertisement                          $12,000               [$10,118]
      Office Supply                           $2,700                [$2,543]
      Postage & Printing                      $1,800                [$1,470]
      Promotion                               $4,000                [$3,723]
      Telephone                               $1,500                  [$775]
      Professional Service                    $1,500                [$4,990]
      Miscellaneous                             $800                  [$409]
        
   h) Student's Activity Fees                $78,120 
        
   i) 7th Congress                           $52,500 
      Postage & Printing                        $500                [$1,208]
      Travel Compensation                    $36,000 (30)          [$40,726]
      Lodging                                $15,000 (31)           [21,461]
      Miscellaneous                           $1,000                  [$928]

E. Notes:
   
   [ ]   stands for real expenses of last fiscal year.
   *     stands for operational cost.    
   
   (1)   This is based on the estimate of the current cash left-over of all 
         accounts except the June 4th Foundation, minus the estimate of the 
         6th Convention costs and other left-over costs of the last term.
   (2)   $37.2 X 7000 = $260,400
   (3)   From society and community.
   (4)   Based on the estimate of average donation level.
   (5)   The same level as the last year NED granted to the IFCSS Newsletter.
   (6)   The telephone service income.  About the same level as this year.
   (7)   From funding agencies to IFCSS projects, and advertisement.
   (8)   $70 X 200.
   (9)   Accountant and counsel.
   (10)  Based on the 30% rate (actual) that the local CSSA's claimed their 
         activity funds during the last Fiscal Year.
   (11)  President               $25,000
         Executive Director      $25,000
         Office Manager          $20,000
         Temporary               $15,000
   (12)  $912 X 12 = $10,944
   (13)  $500 X 8 regions = $4,000
         $1,500 others.
   (14)  $2,436 one family + $372 X 2 + $300 + possible adjustment.
   (15)  Office equipment maintanence (xerox, etc.) + a new cabinet 
         + 2 telephones + an answer machine.
   (16)  Including bank charges, bad debt, contribution, dues and subscrip-
         tions, licenses and fees, penalties and other miscellaneous.
   (17)  35c X 240 min X 25 lines X 4 + 3 X 25 = $8,475
   (18)  $20 X 16 Council members X 12 months = $3,840
   (19)  Robert's Rule ($20 X 11 new Council members) + Tapes
   (20)  ($ 150 airline ticket + $75 lodging ) X 4 = $900
   (21)  $40 X 3 busy month X 4 = $480
   (22)  $20 X 5 SC members X 12 months
   (23)  General assistant       $7,500          ($50 X 150 persons)
         Family relief           $6,000          ($200 X 30 families)
         Medical assistant       $3,000          ($300 X 10 persons)
         Operational             $1,000          
   (24)  Estimate:               $50 X 500 persons
         (To be adjusted upoe receipt of detailed proposal)
   (25)  Soccer tournament       $600 X 4 regions + $600 national = $3,000
         Karaoke competition     $1,000 
         Operational cost        $300
   (26)  Operational cost        $300
         Projects seed fund (To be adjusted upon receipt of detailed 
         proposal)               $3,000
   (27)  $350 * 10 local multi-association activities 
         + $2,000 (regional/national) cultural shows
   (28)  Travel             $180 X 50 persons
         Lodging            $75 X 50 persons
         Operational cost   $300
         Miscellaneous      $250
   (29)  Human rights,                   $500
         Best foreign student advisor,   $500
         Community service,              $500
         Academic,                       $500
         Best local CSSA newsletters,    $500
   (30)  $180 X 200 delegates
   (31)  $75 X 200 delegates