Subject: Council News Release CN6003

From: chair (IFCSS Council Chair)
Date: Fri, 2 Sep 94 10:24:08 CDT

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*     Independent Federation of Chinese Students & Scholars in USA      *
*                             (IFCSS)                                   *
*       6th Term Council New Release, CN6003, August 20, 1994           *
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*              Minutes of Council First Teleconference                  *
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* IFCSS Council Email Network council-l Is Open for Public Auditing     *
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Prepared and released by: Zhang Tongtong (Secretary), Li Jinghong (Chair)
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Contents:                                                      # of lines
Brief ............................................................... 25
Procedure Outline ................................................... 30
Procedure Brief ..................................................... 72
Surplus ............................................................. 10
Resolusions and Voting Records ......................................232
Summary of Motions and Voting Records ............................... 79

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[ Brief ]
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Time:          8/27/94  9:00 p.m. -- 3:40 a.m. (EDT)

Attendants:    IFCSS council members ( 16 attendees )
               Northeast Region:     Lu Wenhe, Xin Ku
               East Region:          Liu Chen, Lu Shuping
               Mid-atlantic Region:  Shao Qing, Zhang Tongtong
               Southeast Region:     Qi Jushen, Yu Senqiu
               Mid-west Region:      Tao Ye, Zhong Ling
               Southwest Region:     Ge Xun, Sun Ying
               Northwest Region:     Tang Guangzhong, Tang Yingxing
               Pacific Region:       Li Jinghong, Liu Xiang

Participants:  Luo Ning ( IFCSS 6th President)
               Liu Chenyan  ( IFCSS 6th Vice-President)
               Luo Lishi ( IFCSS 6th SVC Coordinator)
               Lu  Ping ( IFCSS 6th SVC Regular Observer)
Non-speaking Guests:
               Liu Yuhe ( IFCSS VC-net Acting Chair)
               Zhang Feng ( CND Reporter )
               and a number of public observers;

During the meeting, the Council bylaw amendments and IFCSS operational
resolutions were discussed, and 6th HQ proposals were reviewed.

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[ Procedure Outline ]
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1. Introduction/adoption of the Order for the teleconference [Based on
Council Bylaw, previous Council practice, and Robert's Rules of Order]

2. Review of last meeting's Minutes

3. Short speech from Luo Ning [Legal status of IFCSS as a non-profit
organization]

4. Passing of 6th council's four subcommittees and their personnel [
FINANCE / PERSONNEL / RULES / EVALUATION COMMITTEE]

4. Discussion/voting of Council Bylaw Amendments [CBA]
  I.  on Delayed Voting Procedure
  II. on Clarifying Council Resolution's Veto Procedure

5. Discussion/voting of IFCSS Operatons [OR]
  I.  on Drafting the Code of Conduct for IFCSS Officers
  II. on Operating Personnel' Non-Interests Conflict
  III.on Model Format for Proposals Presented to the Council
  IV. on Model Format for Headquarters Budget Proposal
  V.  on Bimonthly Fund Allocation
  VI.  on Model Formon Fund Usage and Freezing Account Conditions
  VII.on 15% of IFCSS Total Budget for Human Rights

6. Discussion of IFCSS HQ proposals [Work plan, budget and personnel,etc.]

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[ Procedure Brief ]
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[NOTE: only principal motions are numbered and listed here]

21:00 -- 21:35  [ Chair ]
   General information
   Adoption of order of the teleconference
   Adoption of agenda of the meeting
   Brief introduction to the resolutions/motions to be discussed
   Questions & answers
   Accepting of the Minutes for 1st council meeting

21:35 -- 21:45
   IFCSS legal status [Luo Ning]
   Questions & answer

21:45 -- 22:40
   CBA-I  [on Delayed Voting Procedure]
   Questions & answers & debating & voting
   CBA-II [Clarifying Council Resolution's Veto Procedure]
   HQ's point of view
   Questions & answers & debating & point of information
   Withdrawal of CBA-II

22:40 -- 23:00
   OR-I [on Drafting the Code of Conduct for IFCSS Officers]
   Questions & answers & debating
   Motion to commit ??? / Withdrawal of OR-I

23:00 -- 23:15
   OR-II [on Operating Personnel' Non-Interests Conflict]
   Questions & answers & debating & voting

23:15 -- 24:15
   OR-III [on Model Format for Proposals Presented to the Council]
   Questions & answers & debating & voting
   HQ's point of view
   OR-IV [on Model Format for Headquarters Budget Proposal]

00:15 -- 1:20
   OR-V  [on Bimonthly Fund Allocation]
   Questions & answers & debation & voting
   OR-VI [on Fund Usage and Freezing Account Conditions]
   Questions & answers & postponing
   OR-VII[on 15% of IFCSS Total Budget for Human Rights]
   Motion I [on deferring OR-VII till discussing HQ budget]
   Questions & answers & debation & voting

1:20 -- 2:30
   Motion II [on adjourning the meeting in half an hour]
   HQ working plan, budget proposal, and personal nomination
    a. Dissolve all the previous committs
    b. Newly proposed committs
       [civil right, new comers, structure reform, activity,
        IFCSS archives, Education rescue,Community service, etc.]
    c. Budget proposal

   Motion III[on adopting Council subcommitts and the
          personnel nomination]
   General introduction on current subcommitt status
   Motion IV [on referring HQ budge,personnel,work plan to respective
          council subcommitts]

2:30 -- 3:15
   Motion V  [on allocating emergency fund ($30,000) for HQ's daily
         operation , etc.]
   Motion VI [on deferring ratification of SVC & Council budgets]

3:20 -- 3:40
   Motion VII[on accepting Luo Ning's proposal on reimbursing
          qualified delegates of 6th IFCSS congress]
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[ Surplus ]
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1.As decided in the meeting, the HQ and our sub-committs are
  to work on details of budget, working plan and personnel from now
  to Sept. 23; Luo Ning and the HQ will keep close contacts with all
  4 committs.

2.The special Council telecon to be held sometime around the beginning
  of Oct. - more likely to be on Oct. 8 Saturday according to HQ's
  suggestion.

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[ Resolusions and Voting Records ]
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[CR6003]:

Resolution on Council Bylaw Amemdament
Delayed Voting Procedure
by Li Jinghong / Lu Wenhe

Be it resolved,

    Insert the following text to the Council Bylaw as new ARTICLE
IV, Section 7, the previous Section is then moved to as new ARTICLE
IV, Section 8.

ARTICLE IV

     Section 7. Delayed Voting Procedure.  Council may delay the voting
of a proposed Council resolusion to a time after the meeting when the
following two conditions present:
a) Specific facts and/or data are not available, but will sonable time period;
b) No less than half of Councilsonable time period;
     members agree for a delayed vote.
c) Delayed voting resolution must be specified

     Upon the availability of the said information and within the time
period agreed on by the Council mrson and Secretary
shall inform all memberson and Secretary
rs and collect votes.  The voting records shall
be sent to all Council members within 2 days after all votes been
collected.

[adopted with 13 Yeah, 2 Abstains, 1 Nay, 0 Absent on August 27, 1994]

Ge Xun            Yeah
Li Jinghong       Yeah
Liu Cheng         Nay
Liu Xiang         Yeah
Lu Shuping        Yeah
Lu Wenhe          Yeah
Qi Jushen         Yeah
Shao Qing         Yeah
Sun Ying          Yeah
Tao Ye            Yeah
Tang Guangzhong   Yeah
Tang Yingxing     Abtain
Xin Ku            Yeah
Yu Senqiu         Abstain
Zhang Tongtong    Yeah
Zhong Ling        Yeah

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[CR6004]:

Resolusion on Operating Personnel' Non-Interests Conflict
By Liu Xiang / Li Jinghong

Be it resovled,

    IFCSS does not object its officers and members' participation
in other organization's actitvitieserested
people to join and support its general functions;

Be it erested
people to join and sfurther resovled,

    IFCSS Operating Officers shall not be members of the
decision-making and/or executive body of organizations in direct
financial competition with IFCSS.

[adopted with 12 Yeah, 4 Abstains, 0 Nay, 0 Absent on August 27, 1994]

Ge Xun            Yeah
Li Jinghong       Yeah
Liu Cheng         Abstain
Liu Xiang         Yeah
Lu Shuping        Abstain
Lu Wenhe          Yeah
Qi Jushen         Yeah
Shao Qing         Yeah
Sun Ying          Yeah
Tao Ye            Yeah
Tang Guangzhong   Abstain
Taingxing     Yeah
Xin Ku            Yeah
Yu Senqiu         Abstain
Zhang Tongtong    Yeah
Zhong Ling        Yeah

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[CR6005]:

Resolusion on Model Format for Proposals Presented to the Council
By Lu Wenhe / Liu Xiang

Be it resovled,

    the following requests are to be met before a proposal to the
council and its subcommittes for consideration.

1. A proposal shall contain an executive summary and a follwoing
technical supporting section;
il
B
2. Executive summary is limited to one page;

3. Sufficient information about the proposal ahsll be condensed
to fit in the executive summary to form a basis on which council
members may make a decision;

4. Specifically the executive summary should provide
   a. financial cost by $ (preferably quarterly);
   b. bank name and account by wich the fund is to be used;
   c. operating personnel list and their resumes;
   d. time schedule and projected quarterly measurable progress.

All technical details in support of the content of executivmation or statement
between the executive summary and the supporting section, the
information and statement in the executive summary governs;

6. The second part of the proposal, the technical deatement in the executive summary governs;

6. The second part of the proposal, the technicaltails,
must provide the following informaiton wherever possible:

   a. the purpose and scope of the proposal;
   b. the history background, if any;
   c. the history record, including the past proposed amount,
      actual expenditures;
   d. the itemized explanation of the financial figures in the
      executive summary;
   e. the projected quarterly progress of the proposal
      pertaining review;
   f. the qualification, intent and committement of the
      operating personnel;
   g. explanation/analysis.

[adopted with 12 Yeah, 4 Abstains, 0 Nay, 0 Absent on August 27, 1994]

Ge Xun            Yeah
Li Jinghong       Yeah
Liu Cheng         Abstain
Liu Xiang         Yeah
Lu Shuping        Abstain
Lu Wenhe          Yeah
Qi Jushen         Yeah
Shao Qing         Yeah
Sun Ying          Yeah
Tao Ye            Yeah
Tang Guangzhong   Abstain
Tang Yingxing     Yeah
Xin Ku            Yeah
Yu Senqiu         Abstain
Zhang Tongtong    Yeah
Zhong Ling        Yeah

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[CR6006]:

Resolusion on Model Format for Headquarters Budget Proposal
By Lu Wenhe / Zhong Ling

The following requests are to be met before the annual budget of
IFCSS Headquarters to the council and its subcommittes for
consideration.

1. A proposal shall contain an executive summary and a follwoing
techniExecutive summaExecutive summasection;

2. The summaryy is limited to two pages;

3. Sufficient information about the proposal ahsll be condensed
to fit in the executive summary to form a basis on which council
members may make a decision;

4. Specifically the executive summary should provide
   a. financial cost by $ (preferably quarterly);
   b. bank name and account by wich the fund is to be used;
   c. operating personnel list and their resumes;
   d. time schedule and projected quarterly measurable progress.

All technical details in support of the content of executive
summary are deferred to the second section.

5. If the appears to be any conflicting information or statement
between the executive summary and the supporting section, the
information and statement in the executive summary governs;

6. The second part of the proposal, the technical details,
must provide the following informaiton wherever possible:

   a. the itemized historical records, including the past proposed
      amount, actual expenditures;
   b. budget strategy explanation (distribution of funds);
   c. the itemized explanation of the financial figures in the
      executive summary;
   e. the itemized projected quarterly progress pertaining review;
   f. list of operatiing personnel and their qualification, and
      committement for itemized projects;
   g. explanation proposed for over spending.

[adopted with unanimous consent on August 27, 1994]

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[CR6007]:

Resolusion on Monthly Fund Allocation
By Xin Ku / Lu Wenhe

Be it resovled,

    IFCSS HQ must do bimonthly fund allocation, proportionally
allocate funds which are available at the time to all the on-going
projects, guarantee all the projects have smooth cash flow.

[adopted with 10 Yeah, 4 Abstains, 2 Nay, 0 Absent on August 27, 1994]

Ge Xun            Yeah
Li Jinghong       Yeah
Liu Cheng         Abstain
Liu Xiang         Yeah
Lu Shuping        Abstain
Lu Wenhe          Yeah
Qi Jushen         Yeah
Shao Qing         Yeah
Sun Ying          Yeah
Tao Ye            Yeah
Tang Guangzhong   Nay
Tang Yingxing     Yeah
Xin Ku            Yeah
Yu Senqiu         Nay
Zhang Tongtong    Abstain
Zhong Ling        Abstain

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[ Summary of Motions and Voting Records ]
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            CR3  CR4  CR5  CR7  MO1  OR6  MO2  MO3  MO4  MO5  MO7

Ge   Xun     Y    Y    Y    Y    N    Y    Y    Y    Y    Y    Y
Li   J.Hong  Y    Y    Y    Y    A    A    A    Y    Y    Y    Y
Liu  Cheng   N    A    A    A    Y    A    Y    A    A    Y    *
Liu  Xiang   Y    Y    Y    Y    N    Y    Y    Y    Y    Y    N
Lu   Shuping Y    A    A    A    Y    A    Y    Y    A    A    Y
Lu   Wenhe   Y    Y    Y    Y    N    Y    N    Y    Y    Y    Y
Qi   Jushen  Y    Y    Y    Y    *    N    Y    N    Y    Y    Y
Shao Qing    Y    Y    Y    Y    A    Y    N    Y    Y    Y    Y
Sun  Ying    Y    Y    Y    Y    N    Y    A    Y    Y    Y    A
Tao  Ye      Y    Y    Y    Y    A    A    N    Y    Y    Y    Y
Tang G.Zhong Y    A    A    N    @    @    @    @    @    @    @
Tang Y.Xing  A    Y    Y    A    Y    A    A    Y    Y    Y    Y
Xin  Ku      Y    Y    Y    Y    N    Y    A    Y    Y    Y    *
Yu   Senqiu  A    A    A    N    Y    A    Y    @    @    @    @
Zhang T.Tong Y    Y    Y    A    N    A    A    Y    Y    *    A
Zhong Ling   Y    Y    Y    Y    Y    A    A    Y    Y    Y    Y

Note:
      Y: Yeah, N: Nay, A: Abstain;
      * for absent because of telephone problems;
      @ for absent or left early without proper reason;

      CR3 stands for CR6003, council resolusion 6003;
      MO1 stands for motion 1;
      OR6 stands for order - refer to operational resolusions;
      other resolusions/motions were adopted with unanimous consent;

==================================================================
1. The agenda of the meeting was adopted unanimously.

2. [CBA I: on Delayed Voting Procedure] was adopted as CR6003 [with 13
Yeah, 2 Abstains, 1 Nay, 0 Absent].

3. [OR I : on Drafting the Code of Conduct for IFCSS Officers] was
adopted as motion ?? to commit unanimously.

4. [OR II: on Operating Personnel' Non-Interests Conflict] was adopted
as CR6004 [with 12 Yeah, 4 Abstains, 0 Nay, 0 Absent].

5.t for Proposals Presented to the Councilt for Proposals Present] was
adopted as CR6005 [with 12 Yeah, 4 Abstains, 0 Nay, 0 Absent].

6. [OR IV: on Model Format for Headquarters Budget Proposal] was
adopted as CR6006 unanimously.

7. [OR V : on Bimonthly Fund Allocation] was adopted as CR6007
[with 10 Yeah, 4 Abstains, 2 Nay, 0 Absent].

8. [MO I : on deferring OR VII till discussing HQ budget] was rejected
[with 5 Yeah, 3 Abstains, 7 Nay, 1 Absent].

9. [OR VI: on 15% of IFCSS Total Budget for Human Rights] was
not adopted [with 7 Yeah, 8 Abstains, 0 Nay, 1 Absent].

10.[MO-II: on adjourning the meeting in half an hour] was rejected
[with 5 Yeah, 6 Abstains, 4 Nay, 1 Absent].

11.[MO-III:on adopting Council subcommitts and the personnel
nomination] was adopted [with 11 Yeah, 0 Abstains, 0 Nay, 5 Absent].

12.[MO-IV: on referring HQ budge,personnel,work plan to respective
council subcommitts] was adopted [with 12 Yeah, 2 Abstains, 0 Nay, 2
Absent].

13.[MO-V:  on allocating emergency fund ($30,000) for HQ's daily
operation] was adopted [with 11 Yeah, 2 Abstains, 0 Nay, 3
Absent].

14.[MO-VI: on deferring ratification of SVC & Council budgets] was
adopted unanimously.

15.[MO-VII:on accepting Luo Ning's proposal on reimbursing qualified
delegates of the IFCSS 6th congress] was adopted [with 11 Yeah, 2
Abstains, 1 Nay, 2 Absent].

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