Subject: All council members, please read this !

From: [email-masked] ( )
Date: Wed, 25 Aug 93 11:52:11 -0400

I have spent so much time just to sort this thing out. I still need to fill
in some detail numbers here and there.
What you need to do is to read through it carefully, especially the motions
you sponsored or seconded. For some motions, I didn't jot down the name of
seconder. So please let me know if you are. This can save me quite sometime
to go through the whole tapes again. (Can you imagen any one want to back to
those hours again ?) Also please check if there are any typo or missing
motions. By the rule, you can not change any word (even just beautify the
sentence) after you submitted it. But we have a lot changes sometime during
the meeting and also we don't have exact words of those emergency motions.
So please send me the correct version of the motions.
[All the final words need approve by the whole council.)

------------ draft of minutes --------------------
The first session of the 1st IFCSS council meeting started at 22:00 EDT
Saturday, August 14, 1993.  The attendants include:
council members .......
(invited participants, no voting rights:)
	Lin Changshen, President
	Shi Heping, Vice President
	Zhang Qingson, former Chief Secretary
			IFCSS Newsletter editor-in-chief nominee
	Huang Songyun, Chief Staff nominee
	Li Kening, Supervisary Committee member
	Gen Xiao, former President
	Luan Shusheng, ??? Working Committee Chair
	Liu Zhengdong, ??? Working Committee Volunteer
	Liu Chengyan, Chair of LCs Working Committee (not related to IFCSS)
This session lasted 5 and half hours and ended at 3:30 EDT Sunday, August 15,
1993.

The second session of the meeting startd at 20:00 EDT Saturday, August 21, 1993.
The attendants include:
council members ...
invited guest:
	Lin Changshen, Shi Heping, Huang Songyun, LiKening, 
	Luo Ninshi (SVC chair), Luan Shusheng, Liu Zhengdong, Liu Chengyan
This session lasted 5 and half hours and ended at 1:30 EDT Sunday, August 22,
1993.

In the meeting, we reviewed IFCSS HQ working plan, budget proposal and
personal nomination.
Also, resolutions related to HQ report, later commer and IFCSS scholarship
has been pasted.

The following is a brief of the meeting.

The meeting starts with the adoption of the Order of the conference.

Mr. Lin Changshen, President of IFCSS, first briefed the HQ working plan, 
Budget proposal and personal arrangement, followed by question and answers.

Mr. Shi Heping, Vice President of IFCSS, briefed the plan for student service 
projects, followed by question and answers.

Mr. Liu Chengyan, Chair of LCs Working Committee, was invited to give an
introduction of later arrival students' concern and their organization.

Ms. Shen Tong, Chair of council finance committee, reported on the research
about HQ budget proposal.

[many many event need to put here.....]

__________________
[ Voting Records ]
==================

	All motions are numbered as their orders appeared on the table.
	All princepal motions (numbered as CP5***) and amendments 
(numbered as CM5***) are listed.
	Other secondary motions are listed only they are necessary for legitimate 
reason, in this case they also are numbered as CM5***.
	Adopted princepal motions are then re-numbered as CR5***.

=============================================================================
I. The IFCSS Annual Budget:  Fiscal Year of 1993-1994

	proposed by IFCSS HQ

   A.   Revenue (Estimated)
     	Donation from Society                               $120,000
     	Student Service                                     $100,000
     	Grant from Foundations                               $30,000
     	Remaining Funds from Fiscal Year of 1992-1993        $69,500
     	============================================================
     	Total Revenue                                       $319,500
	
   B.   Expenditure
     	Operation Cost                  Monthly             Annually
 	(1) HQ Staff Compensation
     	Four Full Time Staff Members
     	and One Part Time Accountant    $2,000 X 4           $96,000
     	------------------------------------------------------------
     	Subtotal                                             $96,400
	
    (2) HQ Operating Cost
     a. Office Rent                                          $10,900
     b. Phone Bills                                          $15,000
     c. Mailing                                               $2,000
     d. Office Supply                                         $2,000
     e. Printing/Copying                                      $2,000
     f. Travel/Transportation                                $15,000 (*)
     h. Office Equipment                                      $3,000
     i. Miscellaneous                                         $5,000
     	------------------------------------------------------------
     	Subtotal                                             $54,900
	
    (3) Council (16 Members)
     	Tele-Conference                                       $4,000
     	Telephone Compensation                                $6,000
     	Miscellaneous                                         $1,000 ($)
     	------------------------------------------------------------
     	Subtotal                                             $11,000
	
    (4) Supervisory Committee (5 Members)
     	Tele-Conference                                         $800
     	Telephone Compensation                                $1,800
     	Miscellaneous                                           $200
     	------------------------------------------------------------
     	Subtotal                                              $2,800
	
    (5) Working Committees                                   $10,000
	
    (6) Newsletter                                           $18,000 (#)
	
    (7) Project Assistants                                   $36,000
	
    (8) Round-Table Meeting                                  $12,000
	
    (9) The 6th Congress                                     $60,000
	
     	============================================================
     	Total Expenditure                                  $300,700
	
    C.  Surplus                                               $18,800?

This budget proposal is approved except B.2.f and B.6.
(*,#) frozen
($) see CP
------------------------------------------------------------------------------
I-1. Resolution on budget plan B.6	(CP5002)
	By ???/???

	Temperal freeze item B.6
rejected.
------------------------------------------------------------------------------
I-2. Resolution on budget item plan B.7	(CP5003)
	by Ding Yungui/Zhou Hongguang

	Temperally freeze item B.7 until HQ submit a detail plan.
rejected.
------------------------------------------------------------------------------
I-3. Resolution on budget item plan B.7	(CP5004)
	by Dong Chen/Wang Jing

	Pass item B.7 under the condition that HQ will supply a detail
plan later.
passed.
------------------------------------------------------------------------------
I-4. The Resolution on the 4th term financial report (CP5005)

         Sponsored by  Financial committee,  Draft by Shen Tong

    Whereas the 4th term financial report was given in an incomplete form
and even after the 5th term budget was submitted to financial committee of
the council, the report is still an estimated number.

    Whereas since the Ifcss HQ does not have a equipment list therefore,
the council can not examine the corresponding items in the HQ budget.

    Whereas the members of the council financial committee hold the
responsibility to the members of the council and Ifcss and have the right
to know the finance of the Ifcss.

    Be it resolved:

    The members of financial committee will go to HQ and give a clear
report for last term and a list of Ifcss equipmaents.
rejected.
------------------------------------------------------------------------------
I-5. Amendment to CP5002(CP5003 ?)	(CP5006)
	By Ren Songlin/Chen Dong

	????
rejected.
------------------------------------------------------------------------------
I-6. The Resolution on Compensation for Members of Transition Team (CP5007)

         Sponsored by Finance Committee,  Draft by Zhou Hongguang

    Whereas new presidency and vice presidency have been elected on the
annual IFCSS congress, and the transition of the HQ administration has to
be made between the outgoing term and the new term;

    Whereas a transition team has to be set up to ensure the smooth
transfer of the HQ administration and there has no such a team exist;

    Whereas to ensure function of the transition team, the team has to be
consist of no fewer than two members from the outgoing term and no more
than two members from the new term;

    Whereas the members of the transition team have to be compensated for
their work and there is no such regualtions being set before; and

    Whereas the compensation for the team are as follows:
    outgoing term members to be paid no less than two(2) weeks new term
members to be paid more than two(2) weeks, starting as of the date of
report to the HQ, which should be within seven(7) days of the election, by
the new term members the compensation for the transition team should no
more than thirty(30) days.

    Therfore, be it resolved by the 1st 5th Council teleconference that
the transition team members be compensated as the above setforth.
rejected.
------------------------------------------------------------------------------
I-7. The Resolution on the Raising of the Budget of the 5th Council (CP5008)

           Sponsored by  Financial Committee,  Draft by Bing Qi

    Whereas there are some unexpected issues that need to be discussed
within the council by teleconference and in some cases council members have
to go to D.C. to work with the HQ.

    Whereas the current budget of the council is limited.

    Be it solved:

    The miscellaneous part of the budget of the 5th council will be raised
from $1000 to $3000. To use this part of money needs the approval of the
majority of the council.
???.
------------------------------------------------------------------------------
I-8. Amendament for the Ifcss Financial regulations (CP5009)

	Sponsored by  Financial Committee

    Article 1.  change "after he is elected as the president." to after
    he starts transition period.

    Article 5. change "after he is elected." to  after he starts
    transition period.

    Article 11. add (no less than two representatives) after "any
    aythorized agent of the council."

    Article 16 add  (include president,vice-president,treasurer,assistant
    treasurer...etc.any related person.) before "if is recommended by
    the council."
passed.
=============================================================================
II.	Personnel Arrangement for 5th Term IFCSS
	submitted by IFCSS HQ

                    Headquarters Office
                    -------------------

	          President:   Lin Changsheng  (full time)
	     Vice President:   Shi Heping      (temporary)
a.	 Executive Director:   Liu Xiaozhu     (full time)
b.	     Chief of Staff:   Huang Songyun   (full time)
c.	         Newsletter:   Zhang Qingsong  (part time)
d.	          Treasurer:   Jiang Zuihong   (part time)

                    Working Committees
                    ------------------

e.	   Human Rights Committee:                Xiao Qiang
f.	   Government Affairs Committee:          Liu Xiaozhu
g.	   Grassroots Organizations Committee:    Huang Songyun
h.	   Post Graduation Liaison Committee:     Deng Yuanpei
i.	   Fund Raising Committee:                Shi Heping
j.	   Theoretic Research Committee:          Wu Tao
k.	   IFCSS Newsletter Editor in Chief:      Zhang Qingsong
l.	   Chinese Community Information Center:  Ding Jian
m.	???					  Zhang Yalai

result: [will add later]
------------------------------------------------------------------------------
II-1. Title ? (CP5010)
	Sponsored by Personnel Committee, drafted by Songlin Ren

The Personnel Arrangement for 5th Term IFCSS
recommended by Mr. Lin Changshen, the President
of 5th IFCSS, has been approved by Personnel
Committee of the 5th council.

[Is this a resolution ? Doesn't sound one to me.]

-----------------------------------------------------------------------------
II-2. Resolution	(CP5011)
	By Chen Dong/??
	
	Accroding to IFCSS Bylaw, a Working Committee exist until it's
explicitly dissolved by Congress or Council,
	Be it resolved,
	Dissolve all IFCSS Working Committees immediately before approve
any Working Committees.
rejected.
-----------------------------------------------------------------------------
II-3. Resolution	(CP5012)
	By Liu Chen

	Enforce HQ propose dissolving all Working Committees not going
to be sponsored by this term.
rejected.
-----------------------------------------------------------------------------
II-4. Resolution on Working Committee	(CP5013)
	By Ding Yungui/??

	Be it resolved,
	1. IFCSS HQ must supply a list of Working Committees which are
under consideration, and which are going to proposed.
	2. Council will vote on newly set up Working Committees.
passed
-----------------------------------------------------------------------------
II-5. Motion	(CM5001)
	By Liu Chen

	Vote the HQ personal proposal item by item.
passed.
=============================================================================
III-1. Resolution on IFCSS related projects (CP5014)

             By Liang Er/Fan Hongran
	     Amended by Dong Chen, Ding Yungui

Whereas the council has been entitled the legal responsibility of IFCSS by the
IFCSS Charter,

Whereas there is no clear definition about project in IFCSS bylaw,

Be it resolved that:
1. IFCSS HQ shall not sign any project contracts prior to the ratification by
council or related council committee.
2. Council has the right to monitor and stop any working committees or on
going projects, except where prohibited by law.
3. IFCSS shall open all projects for public bidding.
passed.
-------------------------------------------------------------------------
III-2. The Resolution of Establishing a Chinese Students and Scholars (CP5014)
			Service Fundation

             Sponsored by Fan Hongran, Second by Dong Liqun

whereas with the still increasing large Chinese population in America, the
IFCSS, the only nation-wide Chinese Students and Scholars organization,
should take on the responsibility to better serve this social group in
addition to promote democracy in our homeland of China;

Whereas the IFCSS faces a fincial challenge for existence and the need of
more financil aid sources;

Whereas there are some technique difficulties for the IFCSS to make more
profit as a non-profit organization;

It is resovled that the IFCSS should establish a Chinese Students and
Scholars Service Fundation to unite and serve a larger population of other
groups, in the mean time, this Fundtion would response for fund raising
for the IFCSS;

It is further resovled the daily operation of this Fundation would not
under the direction of the IFCSS HQ or the IFCSS Council. This Fundation
would be run by the board of trustee which will be approved by the IFCSS
Council. The Fundation's income and donation would be transferred to the
IFCSS based on the contract in accordance with the standard procedure
which has been followed in the United States.
passed.
-----------------------------------------------------------------------------
III-3. The Resolution on IFCSS and the New-Comers' Organization (CP5015)

               Sponsored by Wang Jing, Seconded by  Zhang Feng
	       Amended by Dong Chen

        The situation under which New-Comers' Organization(NCO) established
has created an image of a splitting CSS community.

        Whereas IFCSS is to serve and represent the interestes of the whole
Chinese Scholars and Students (CSS) community,

        Whereas misunderstandings and lacking of communication have caused
problems between some late arriving CSS and other CSS,

        It is the responsibility of IFCSS to oversee this issue and solve
the related problems.

        Be it resolved:

        IFCSS initiate and keep contact with the NCO and show the
willingness of working with them for their interests.

        Be it further resolved:

        IFCSS provide services to NCO when feasible, which may include
equipmental support, information consulting and other kind of support for
specific projects that would benefit the CSS community.

        IFCSS should always have its gate open up eaqually to both the
early-arriving CSS and the late-arriving CSS in order to achieve its goal
of serving the complete CSS community in the US.
passed.
-----------------------------------------------------------------------------
III-4. The Resolution on the Later-Comers' concerns about (CP5016)
                         possible hurt because of CSPA

                     Sponsored by Wang Jing and Zhang Feng

     Whereas all the CSS community consider CSPA as a great achievement.

     Whereas in the process of CSPA writing, there is little attention
paid to those Fellow Chinese Students who came United States after April
11m, 1990.

    Whereas after CSPA Implementation began, interests conflict between Late
Arriving Dependents (LADs) and Late Arriving Students (LASs) become a bad
sign for both organization and CSS community.

    Be it  resolved:

     (1) Being an organization on behalf of the whole CSS, IFCSS HQ should
compose a comprehensive fact-based report on all the issues of CSPA as soon
as possible.

     (2) It's IFCSS's liability and obligation to provide fair opportunities
to the whole CSS community. If CSPA really hurt the interests of LASs after
some periods of CSPA Implementation, IFCSS HQ should show its favorites and
sympathy towards LASes on this interests conflict issue and work on reducing
any possible hurt.

     (3) IFCSS HQ should assign one person (one from 4 full time) as the
corordinator with NCO to minitor the latest CSPA situation, to keep all
CSS especially  Later-comers informed by up-date official information.
passed.
-----------------------------------------------------------------------------
III-5. Resolution on the Award Project (CP5017)

            By Ding Yungui/Zhang Feng 

Whereas the IFCSS Working Committee of Science and Technology, Culture, and
Education Exchange (the IFCSS WC in short hereafter) was authorized in the
last term to carry out a project that would award some college students in
China for their achievement in academical studies and sponsor some
activities
of student organizations on a competitive and selective basis (hereafter
refer to as the project);

Whereas the IFCSS WC was not able to carry out this project before the end
of the last term largely because of hard-to-control application process,
and thus the project has been carried over to the new term of the IFCSS;

Whereas the project is the first meaningful one of this type of the IFCSS in
its pursuit of educational and cultural exchange with China, and thus bears
a unique significance;

Whereas the exchange with China is the focus point of the new term and
educational exchange is a vital part of it, and the same award project will
be continued (upon the approval by the Council) in the current year;

Whereas the IFCSS WC has announced the winners of the awards and the amount
of the awards;

Be it resolved

1) That the award for twelve (12) students and funding for one (1)
   organizational activity selected by the IFCSS WC shall be honored by
IFCSS;

2) That each one of the award winners shall be awarded the promised $240.00,
   and the organizatoin $100, part of which ($1,800(*) in total) will come from
   the remaining balance of the last term and the rest ($1,180(+)) from external
   sources IFCSS shall go to;

3) That the IFCSS WC shall file a detailed report to the IFCSS headquarters
   on this project, including the rules of selection and all the application
   documents. These materials shall be permanently kept for future reference.

(*) The amount was changed from $2,000 to $1,800 by the suggestion of
Dong Liqun.
(+) Changed correspondingly.
passed.
-----------------------------------------------------------------------------
III-5.1. Amendment	(CA5001)
	By Ren Songlin

	Delete all detail amount of fund in section 2.

=============================================================================
IV. Motion to reconsider (CM5002)

	propose by Zhang Li
    
   Here I propose to RECONSIDER the motion regarding inspection
team to HQ lead by financial committee members,...
passed.
-----------------------------------------------------------------------------
IV-1. Resolution on Examinatin of the Financial  (CP5018)
	And Asset Situation of IFCSS HQ

Sponsored by Finance Committee
Draft by Zhou Hongguang

I. Basckground
    During the each transition of the HQ, there has been always discrepency
occured in the financial records of HQ. This year is again sees no
exception.
The financial report by the 4th term is incomplete and even after the 5th
term budget request has been was submitted to the Council's Finance
Committee and the repeated request by the Finance Committee of furnishing
update information, the report by the HQ is still full with
estimated fingures.

II. Objectives
Financial records
To compose fixed asset list
Workload evaluation
To gather Information for financial package regarding the operation of HQ

III. Efficiency analysis
Benefits that may reulted from such a site examination
Costs involved: travel and lodge expenses by the Finance Committee
Expected date of report to the Council

    Whereas since the Ifcss HQ does not have a equipment list therefore,
the council can not examine the corresponding items in the HQ budget.

    Whereas the members of the council financial committee hold the
responsibility to the members of the council and Ifcss and have the right
to know the finance of the Ifcss.
  
    Be it resolved:

    The members of financial committee will go to HQ and give a clear
report for last term and a list of Ifcss equipments.
passed.
-----------------------------------------------------------------------------
IV-2. Record to CP5003	(RC5001)
	by Ren Songlin

As request of Financial Committee of Council, I have examined
the duty and salary arrangement of the interface time between
4th and 5th HQ. According to the IFCSS regulation and duty
arrangement, the persons should have payment in the time
period are:

        4th HQ
        Gen Xiao,
        one month salary (on duty whole month)
        He Boping,
        half month salary (5 days on duty and 10 days vacation)
        Zhang QingSong,
        one month salary (on duty whole month)

        5th HQ
        Lin Changshen,
        one month salary (on duty whole month)
        Shi Heping,
        one month salary (on duty whole month)
        Liu Xiaozu,
        one month salary (on duty whole month)
        Jiang Zuihong,
        half month salary (on duty whole month, half payment)

-----------------------------------------------------------------------------
======================================================
                B5      B6      B7      CP5002  CP5003
Chen Dong       Y       Y       Y       N       A
Ding Yungui     N       A       A       A       A
Dong Liqun      Y       A       Y       Y       Y
Fan Hongran     Y       A       Y       A       A
Li Wenyan       -       -       -       -       -
Liang Er        Y       Y       Y       N       A
Liu Chen        Y       Y       Y       Y       A
Qi Bing         Y       A       A       Y       Y
Ren Songlin     Y       Y       Y       A       Y
Shao Qing       -       -       -       -       -
Shen Tong       Y       A       Y       Y       Y
Wang Jing       Y       A       Y       A       A
Xu Datong       Y       A       Y       Y       Y
Zhang Feng      Y       A       Y       Y       Y
Zhang Li        Y       A       Y       N       A
Zhou Hongguang  A       A       Y       Y       Y

HQ Budget plan
A       unanimous pass
B1      unanimous pass
B2      unanimous pass (with item travel frozen)
B3      unanimous pass
B4      unanimous pass
B5      12/3/1 pass
B6      4/12/0 reject
B7      12/4/0 pass     (with condition HQ supply detail list later)
B8      unanimous pass
B9      unanimous pass

CP (council proposed resolution)
CP500* (on the 4th term financial report, Shen Tong)
        3/8/5 reject
CP500* (on compensation for the members of transition team, Zhou Hongguang)
        7/9/0 reject

[record for second session will be add on later]

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