Subject: Repost: Call for 5th Term Council 1st Teleconference

From: Liqun Dong <[email-masked]>
Date: Thu, 12 Aug 1993 12:20:21 -0700 (PDT)

Call for 5th Term Council 1st Teleconference

To    : IFCSS Council, IFCSS HQ, and IFCSS SVC
>From  : Dong Liqun, Council Chairperson
Date  : Augest 2, 1993
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Dear Colleagues,

As been required by the IFCSS Council Bylaw, the 1st regular Council
teleconference is called:

   Date: Saturday, Augest 14, 1992
  Start: 10:00pm EDT / 7:00pm PDT.

The conference main agenda includes: IFCSS HQ budget proposal, IFCSS HQ
work plan, IFCSS HQ staff and subcommittee chairpersons, all motions posed
by Council members.

IFCSS HQ proposals should be all ready in the next few days. All motions
to be raised in the teleconference must be posed on council e-mail
network at least three days before the meeting time. In order to have
enough time to discuss and amend motions before the meeting and tp cut the
meeting time, it is strong recommended that all Council members post their
motions in this week. Emergency motions can be raised at any time by
following the order of the conference.

All Council members are required to attend. IFCSS President is invited to
introduce HQ proposals. Some working committee Chairperson nominees, IFCSS
HQ staff nominees, and other relevant guests might be invited if necessary,
who shall not speak unless been asked to do so. Representatives from IFCSS
SVC will be invited to observe. 

The teleconference shall be open to the public in means of:

   1. Anyone who would like to audit, please contact Chen Dong
(301-405-5025 (o)), the Secretary of IFCSS Council, at least five working
days before the scheduled conference. Public audiences shall not speak or
disturb the meeting, any such action or attempts shall result in immediate
determination of all auditing connections. Public audiences shall pay for
their own expense, a $40.00 refundable deposit must be received before the
meeting starts.

   2. Or, audio tapes of the meeting can be obtained from Chen Dong one
week after the meeting. Please send your address and $4.00/cassatte to he
cost to:
         Mr. Chen Dong
         Lab. for Plasma Research
         University of Maryland
         College  Park, MD 20742

All participants please be ready at least 15 minites before the start
time. An telephone company's operator will call you at the number you
provided to me. If you will be on a phone whose number is not the same as
the home number on the Council directory, please inform me as soon as
possible. 

Please find the enclosed Order of the Teleconference. HQ proposals should
be out with the next few days.

If you have any concerns and/or suggestions, please let me know as soon as
possible.

Dong Liqun (signed)
Chairperson of IFCSS Council

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             Order of the Teleconference

Note: This order is based on Council Bylaw, previous Council practices,
      and Robert's Rules of Order. Please comment before it is adopted.

1.   The order of the Council first teleconference is recommended by the
Chairperson of IFCSS Council and shall be adopted by general consent or by
a majority vote of the Council members present in the teleconference.

2.   All main motions are debatable. Other motions shall be dealt with
according to Robert's Rules of Order. The debating time shall be limited
and controlled. For each motion, the sponser(s) shall have at most 3
minites to explain it before debate and every member shall have one (1)
minite to speak. If necessary, a second round of debate (1 minite for each
member) can be requested and seconded by Council members and approved by the
Chair. No more than two round debates shall be given to any motion.

     Council members can defer their speaking right once in each round.
Mamber's speaking shall not be accumulated or carried over to the next
round, but it can be given to, or borrowed from, another member during the
same round of the debate.

3.   For the Budget and Personnel Nominations proposed by HQ, the IFCSS
President shall be given sufficient time to explain and answer questions. 

4.   The speaking order of members shall follow the order of the Council
Directory which shall be prepared by the Secretary of IFCSS Council.

5.   A motion shall be accepted as emergency motion by a majority vote of
Council members present in the meeting.

     Emergency motions shall be processed upon its acceptance.

6.   The conference business order shall be:

     On passage of the order of the teleconference;
     On passage of IFCSS HQ budget proposal;
     On passage of IFCSS HQ work plan, including working committees;
     On passage of IFCSS HQ staff, committee Chairperson, project managers
         (if provided) nominations;
     On passage of motions may be raised by Council members.

7.   The conference shall be presided by Council Chairperson.  The
co-chair shall take over responsibility when the Chairperson participates
in the debate.

8.   Any disputes or confusions shall be solved by following Council
Bylaw, (if not defined, then) Robert's Rules of Order.