Subject: [repost] call for meeting

From: dong (D.C.)
Date: Wed, 19 Jan 94 02:18:44 CST

>From: [email-masked] (priv=-10 D.C.)
Message-Id: <[email-masked]>
To: [email-masked]
Status: R

Please notice that,
  accroding to Council bylaw, Article III, Section 7, all council members 
  *MUST* attend the meeting.
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

>From:   Liqun Dong, Chair of Council
        Dong Chen, Secretary of Council
To:     IFCSS Council, SVC, HQ, all CSS
Date:   Jan. 12, 1994
Sub:    Call for the 1st IFCSS Council Email Conference

IFCSS Council,
IFCSS SVC,
IFCSS HQ,
CSS,

According to IFCSS Council Bylaw ARTICLE II, Section 1, ARTICLE III,
and after series consultations with members of the Council, this is a
call for the IFCSS Council First Email Conference.  The Email
conference will be held during the time of:

  Start:     6:00pm EST, Thursday, Jan. 13, 1994
  End:       5:59pm EST, Thursday, Jan. 20, 1994.

Enclosed please find a tentative schedule, meeting order and rules.

Council members please report to the meeting by signing and posting
the following message to council network before the meeting starts:

 .......................................................................
   Meeting Chair,

   I will be in presence for the Council First E-mail Conference starting
   3:00pm PST (6:00pm EST), Thursday, Jan. 13, 1994, in the council email
   network.

   I approve (or disapprove) the proposed conference schedule, order
   and rules.

   ----  ---- (signed)
   Member of IFCSS 5th Council
   Representing Region:  ---  ---
 .......................................................................

Interested public readers are welcome to audit the Conference.  Please
be advised that only council members, the IFCSS HQ and invited guests
are permitted to post on the council working network during the
conference.  Any violation shall result in, without warning, immediate
termination of the access privilege.

To audit the council email network (if you are not already on the
council-l net, please send email to:
        [email-masked]
with the first line of message of:
        sub council-l firstname lastname
Thank you for your attention.

-----------------------------------------------------------------------
                  IFCSS Council Email Conference
                              Schedule
-----------------------------------------------------------------------

Session Form:       Email conference

Duration:           One week (7 days)

Start Time:         3:00pm PST or 6:00pm EST, Thursday, Jan. 13, 1994

Proposing Deadline: 3:00pm PST or 6:00pm EST, Saturday, Jan. 15, 1994

Close Debate:       3:00pm PST or 6:00pm EST, Thursday, Jan. 20, 1994

Conference Adjourns:2:59pm PST or 5:59pm EST, Thursday, Jan. 20, 1994.

----------------------------------------------------------------------------
                 Business Order of the Meeting
----------------------------------------------------------------------------

1. On adoption of Email Conference Rules and Order of the Meeting;

2. On CPA bidding and voting for the recommendation
        (deadline: 8:00pm PST or 11:00pm EST, Friday, Jan. 14, 1994);

3. On Council members proposals moved before the proposing deadline;

4. On emergency proposals moved after the proposing deadline - see rules;

5. Vote on resolutions.

----------------------------------------------------------------------------
                    Temporaray Meeting Agenda
----------------------------------------------------------------------------

1.  On CPA "bidding"**:  to vote or express own voice;

2.  On Finance Committee's Open Letter: to decide whether temporary and 
       emergent motion is necessary or not, and if yes, what and how;
 
3.  On Proposed Working Meeting: to dicide what issues we should discuss in
         the meeting and to prepare them.

**: deadline for selecting CPA is 8:00pm PST or 11:00pm EST, 
Friday, Jan. 14, 1994.
 
----------------------------------------------------------------------------
                     Email Conference Rules
----------------------------------------------------------------------------

1.  According to Council Bylaw, Quorum of the meeting is 2/3 of the
    total member of the Council.  Currently, 2/3 of 16 is 11.

2.  According to IFCSS Constitution, resolutions are adopted by vote of
    no less then half of the entire Council membership.

3.  According to Council Bylaw, all council members are required to
    attend the email conference in one of the following two forms:

    a. Post to the Council email network during the conference period;

    b. If no email accounts, a member shall contact, before and during the
       meeting time two or more times with at least one Council member who
       has email access to Council net.  The said member's concern and votes
       shall be forwarded to the council email network.

4.  To be present in the email conference, a council member shall post to the
    Council email network before the Email Conference starts.  According to
    council Bylaw and previous practice, the announcement should be in the
    following form:

 .......................................................................
   Meeting Chair,

   I will be in presence for the Council First E-mail Conference starting
   3:00pm PST (6:00pm EST), Thursday, Jan. 13, 1994, in the council email
   network.

   I approve (or disapprove) the proposed conference schedule, order
   and rules.

   ----  ---- (signed)
   Member of IFCSS 5th Council
   Representing Region:  ---  ---
 ...........................................................................

5.  Proposals are moved by one or more Council members before the proposing
    deadline.   A second is required for all proposals.

6.  Proposals moved after the deadline can only be accepted through the
    following emergency procedure.  It is the emergency proposal's author's
    responsibility to:

    1. Inform all council members at least 36 hours before the scheduled
       conference closing time;
    2. Receive a second;
    3. Receive at least half council members' approval for admitting the
       emergency proposal to the conference.

7.  Council Secretary shall assign a series number for each proposed
    resolution, and keep an official record of all conference related posts;

8.  All votes shall be posted on the council email network directly within
    the voting period (the last two days of the conference), including
    forwarded votes of members with no email access.

9.  Because of the characteristics of email conference, amendments shall not
    be voted on whether or not to be adopted.  Resolution's original author
    should consider suggestions, changes, etc. seriously, and make
    modifications with other member's help.

10. The validation of an email shall be determined by its posting time.

=============================================================================

Attachments:

1. Recommendation on CPA Bidding (HQ mail in January 10)

2. Resolutions proposed

3. Explanation of email conference procedure (Prepared by Chen, Dong)

Dong Liqun              Dong Chen
Chairperson             Secretary
IFCSS Council           IFCSS Council