Vol. 16, No.2/Winter 1994
Conference Advance: CNN Tours Detailed
Conference Advance: News Division Program Outline - Atlanta, 1994
Conference Advance: How Do You Get the Newsroom's Attention? Let's Have Lunch!
Conference Advance: Conference Update - Atlanta, 1994
It's a First! News Division Silent Auction
On Its Way to You Now!!! The 1994 Membership Directory of the News Division (Thanks to Datatimes)
Regional Workshop Reinforces The Benefits Of Networking
News Division Calendar
A Follow-Up On The Photo Survey's Minimal Response With A Look At An Interim Approach To Electronic Pictures
Keeping A News Library In Focus
Library on Location ... This Time It's Lillehammer
Utility Player Fits Like A Glove In The Sporting News Archives
News Division Elections - Ballots Due Back By April 15
People
Notes From The Chair
The Aside Bar: Does Pink Floyd Sing Our Anthem?
The Electronic Picture Library At The Los Angeles Times
Copyright Registration Process Streamlined, Less Costly
NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
CONFERENCE ADVANCE
CNN is pleased to invite you to join us during your visit to Atlanta for
the 1994 SLA Conference.
The 1994 Preliminary Conference Program will give News Division members the option to register for a 45-minute studio tour of CNN's Atlanta headquarters on Sunday, June 12 at either 5:00 p.m. or 5:30 p.m. departing from the CNN Studio Tours booth on the main level of CNN Center. You'll get a bird's-eye view of our newsroom, a closer look at how news comes together at CNN and where the information goes via satellite to its destinations around the world. A minimum of 30 people is needed for the tour with a maximum of 35 suggested. The $6.00 charge for the tour should be included in the registration fee you send off to SLA. As the tour ends the guides will drop people off at the CNN Library open house. Those not interested in the studio tour but wishing to attend the open house make make arrangements by contacting me: Debra Bade, at (404)827-5833. The open house only group will meet at 5:45 pm at the main CNN and Headline News security entrance. We have North and South Towers - - and this security entrance is actually between the two towers on the end of the building opposite the Omni Hotel and right next to Wachovia Bank. You will need to take the escalator up one level to reach the security entrance. CNN Center is a fairly easy walk from most of the major downtwon hotels and also can be conveniently reached by taking MARTA, Atlanta's transit system, to the OMNI STATION. Watch for a map in the pre-conference issue of News Library News. We're looking forward to seeing all of you at CNN in June. KEYWORDS: CONFERENCE 1994 END OF DOCUMENT. To the top.
NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX DATE: MONDAY April 11,*1994*
CONFERENCE ADVANCE
4pm- ? - News Division tour of Atlanta Journal-Constitution News Research and Electronic Information Services
Departments (this will include the 511, and Prodigy areas).
Description: Guided tours of the AJC News Research , 511, and Access Atlanta (Prodigy) Departments. Tour attendees should meet in the lobby of the Atlanta Journal & Constitution Building lobby at 3:45 P.M. The tours should last about 2 hours. Division members must arrange their own transportation. The paper is located at 72 Marietta St. N.W. This is within walking distance (about 10 blocks) of the conference hotels, and is 3 blocks from the Five Points MARTA station. Cab fare from the conference hotels should be around $5. This event is open to NWS Division members and guests only. A reception hosted by the Atlanta Journal-Constitution will follow in the NWS Division Hospitality Suite beginning at 6 P.M. Contact: Beverly Shepard at (404) 526-5213. 9am-4pm - NWS CE Course - The Electronic Landscape:
New Products, Methods, & Responsibilities
Description: The electronic landscape in which we work demands that news
organizations quickly adopt new methods of providing information including
packaging it in ways that reflect the needs and interests of individual
readers or viewers. It also brings new stresses and questions to the corporate
structure and its employees -- how will the work environment and our jobs
change as communication and technology change -- how might a company's leaders
respond most effectively and creatively to those changes?
A team of leaders in television and print fields as well as those involved
in the telecommunications industry and superhighway development will examine
specific technologies that impact the news industry. This session also will
look at new legal concerns and responsibilities for those in the news industry
who are both information providers and users and discuss ways of safely
navigating the sea of information.
Contact: Debra Bade at (404) 827-5833.
4pm-5pm - NWS Division Board Meeting
6pm-? - Tour of CNN library and Suite reception sponsored by CNN.
Description: CNN Studio Tours will be available to the NWS Division at 5
p.m. and 5:30 p.m. - preceding the library tour. For the Studio tours, please
meet at the Studio Tours Office in the main level of the CNN Center at least
5 minutes prior to scheduled tour time. There is a charge of $6 per person to
take the Studio Tours. The Library tour is free. To attend the library tour
only, please meet at the security desk in the middle tower (take escalator up
from the main level - you will be next to the Headline News Offices) at 5:45
p.m. These tours are open only to NWS Division members and guests.
Division members must arrange their own transportation. The CNN Center is
located at the corners of Techwood and Marietta. This is within about 10
blocks of the conference hotels. Taxi fare should be about $5, or you can take
MARTA to The Omni-World Congress Center MARTA stop which is at the CNN Center.
A reception hosted by CNN will follow in the Division Suite beginning at 8
p.m.
Contact: Debra Bade at (404) 827-5833.
10:30am-Noon and 9-5 - Is Something Better than Nothing? Update on Image Archive Solutions.
Description: Small group discussions of currently available electronic
archiving solutions. SLA ''expert'' volunteers will offer suggestions and
guidelines.
Following this program will be several hands-on training workshops with a
variety of image solutions hardware and software. Attendees may sign-up for
these afternoon workshops during the Update on Image Archive Solutions
sessions. There will be a 9 am - 10:30 am workshop session available as well.
To sign up for this time slot, please contact M.J. Crowley. There also will be
a sign up sheet available in the division suite prior to this session.
Contact: M.J. Crowley at (215) 854-4665.
Noon-1:15 - CQ Lunch -
Lunch sponsored by Congressional Quarterly. NOTE: If you have questions, or
would like to volunteer to help, please contact: Barbara Hijek at (813)
226-3372
1:30pm-2:45 - Environmental Information in the News
NWS will co-sponsor with ERM.
Description : TBA
Contact: Aurora Davis at (816) 234-4451
3:00pm-4:15 - NWS Business Meeting
6pm-? - NWS Open House - Sponsored by Datatimes
7:30-8:45am - NWS Breakfast - NewsBank
10:30am-Noon and 9-5 - Next Wave in Text Retrieval
Panel of experts in field of text retrieval will discuss new trends in
electronic retrieval of information.
Description: As platforms and software develop greater capabilities,
newspapers face the challenge of moving their text databases to a new wave of
text retrieval solutions. A panel of experts will present the possible greater
capabilities of a new generation of software and the options of hardware.
Speakers will discuss: improved features, SGML, User Interfaces and GUI's as
well as the migration experience of moving existing data into new
environments.
Following this program will be several hands-on training workshops with a
variety of text retrieval software. Attendees may sign-up for these afternoon
workshops during the Next Wave of Text Retrieval session. There will be a 9am-
10:30 workshop session available as well. To sign up for this time slot,
please contact Kathy Foley. There also will be a sign up sheet available in
the division suite prior to this session.
Contact: Kathy Foley at (202) 334-6765
Noon-1:15 - Promoting the News Library in Your Organization!
Description: This brown bag luncheon program will present tried and true
methods for gaining exposure and improving the profile of the news researcher
within the organization. News researchers, public relations experts, and PR
Committee members will show you how to shine!
Contact: Sperry Olsen at (919)956-2421
1:30-2:45 - News Libraries: Year 2000: News Research and the Newsroom
Description: The demands on the news library will continue to grow
- generate revenue, anticipate new technology, manage integration of media.
How can we keep strong our primary franchise of providing required information
services to the newsroom? What will our new roles be as the information
revolution moves us from information intermediary to an end user environment?
The Poynter Institute for Media Studies will sponsor and facilitate this group
exercise.
3:00pm-4:15 - News Libraries: Year 2000 continues
Contact: Nora Paul at (813) 821-9494
4:15-5:15 - NWS Division Board meeting
6:00 p.m. - 9 p.m. - NWS Division Awards Reception and Banquet.
Description: This event will be held at the Buckhead Club in the Atlanta
Financial Center, 3343 Peachtree Road, N.E.
The Buckhead Club is a private dining club situated in the heart of
Buckhead - Atlanta's prestigious business, cultural, and entertainment
district. Located on the top two floors of the Atlanta Financial Center, the
Buckhead Club offers a rare blend of gourmet cuisine, impeccable service,
luxurious style, and spectacular views of the city to create southern
hospitality at its finest.
Division members will need to provide their own transportation. The Club is
located about 10 miles from the Conference Hotels. It is easily accessible by
private car, taxi, or by using the MARTA. If taking MARTA, exit at the Lennox
stop. The Financial Center is about a 1/2 mile walk through the Lennox Square
mall.
Cocktail reception is hosted by UMI.
Ticket price - $55.
Contact: John Cronin at (617) 426-3000, ext. 680.
9pm-? - NWS Open House
7:30-8:45am - NWS Breakfast - Developing a Net for News
Description: An introduction to information and services available on the
Internet specific to the needs of News Researchers and Journalists.
Contact: Barbara Semonche at (919)962-1204
9:00am-11:00 - SLA Annual Business Meeting
11:30am-1:00pm - Core Competencies for Information Professionals in the Nineties
Description: This session will explore some of the core competencies
information professionals will need as society and technology evolve in the
coming decade. Thes session will cover how professionals can remain viable in
the information industry as these changes occur. How library schools can
prepare students and practitioners for these changes will also be discussed.
NWS is co-sponsoring with Education, Library Management, Museum, Arts,
Humanities, and Telecommunications.
Contact: Alison Head at (707) 526-8520.
1:00pm-2:30pm - Pathways to Involvement: International Special
Libraries.
Description: A moderated panel on International Special Libraries and the
availability of resources for involvement.
Sponsored by The Freedom Forum and SLA International Information Exchange
Caucus.
Contact: Phyllis Lyons at (703)284-2864.
2:30-4:00pm - Making Technology Work for You in the Small Library
Description: Small libraries experience unique problems when trying to
implement technology into their libraries. Speakers will share their
experiences in 1) shopping for and implementing a text system in their
library; 2) introducing database searching through commercial databases; 3)
how to find databases that are cheap and; 4) how to offer a profitable
research service without adding staff.
Contact: Diane Sponsler at (309) 829-9411.
4:15-5:30 - NWS - Broadcast Committee Program
Description: TBA
Contact: Carol Ashurst at (416) 928-6150.
6:00pm - ? - NWS Open House - Dialog - Vu/Text sponsor
10am - 2pm - NWS Division 70th Anniversary brunch reception and tour sponsored by Mead Data Central.
Description: This anniversary event will be held at the Carter
Presidential Center and will include tours of the museum and library. Buses
will leave the Marriott at 9:15 a.m. and will return to the Marriott at 2:30
p.m.. The Carter Presidential Center is located at One Copenhill. Telephone:
(404) 420-5112.
Contact: Kathy Kramer at (800)253-5624, ext. 6245.
KEYWORDS: CONFERENCE 1994
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
CONFERENCE ADVANCE
The Publicity and Public Relations Committee of the News Division is
sponsoring a luncheon at the SLA conference in Atlanta on Tuesday, June 14,
1994. The program, titled ''Promoting the News Library in YOUR Newsroom,''
will include a guest speaker, an opportunity to get materials from our P.R.
Clearinghouse, and a panel and group discussion of P.R. ideas that YOU use.
What we need from you are IDEAS! We need you to share the various ways that
you promote yourself and your department. How do you let your Newsroom know
about the services and sources you provide? Everyone attending this luncheon
should bring at least one P.R. idea.
Do you publish a newsletter? Do you attend story budget meetings? What is
the name of your department? Do you network and participate in professional
organizations other than SLA?
We are hesitant to give too many examples for fear that it will limit the
scope of ideas you bring. Be creative so that we'll have lots of ideas to take
back to work. If you have any questions about the program, call Sperry Olsen,
News Researcher at The News & Observer in Durham, NC, at (919)956-2421.
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: THURSDAY August 18,*1994*
CONFERENCE ADVANCE
First the good news . . . the Atlanta conference appears to be coming
together. So, to help you with your budget planning, I have included a
complete schedule of events, with contacts for each program. These are YOUR
programs. Please plan to get involved! Any of the people listed would be more
than happy to have your assistance.
Now for the bad news . . . as always, we are looking at some pretty hefty
expenses for equipment rental for conference programs. And, as always, we are
trying to recruit sponsors for sessions, days, or the entire week, to cover
these costs. Sessions costs are about $500, daily costs average around
$1,400, or some lucky sponsor could cover the entire week for about around
$4,000! Please mention to any of your favorite vendors this opportunity to
show their support of the News Division! Any ideas or suggestions are welcome.
Other expenses to keep in mind:
1) We have a full 6 days of conference events scheduled. Please plan to
arrive on Saturday for the tour of the Atlanta Journal Constitution, and do
not leave until after Thursday's 70th anniversary reception being hosted by
Mead Data Central at the Carter Presidential Center (P.S. . .the Baseball
Caucus is going to be getting tickets for the Braves game Thursday afternoon
as well. . .so don't plan on leaving until at least the 9th inning!)
2) For the 1994 Annual Conference, SLA will house all program activities in
the co-headquarters hotels: The Atlanta Hilton and Towers and the Atlanta
Marriott Marquis. Current arrangements call for the SLA exhibits to be split
between the Hilton and Marriott Hotels. SLA Conference Registration will be
held at the Atlanta Hilton and Towers.
Room rates are expected to be $119 - $164 (single) and $129 - $174
(double).
3) There will be suite fees in Atlanta.
4) Ticket prices for ticketed events are included in the attached schedule.
We are pretty locked into programs and scheduling at this point, but if you
have any major questions, vendor suggestions, etc., please feel free to give
me a call: Mary Kate Leming (407)820-4498, or via E-Mail at:
76666.151@COMPUSERVE.COM, or PBPOST@DELPHI.COM, or HWMP07A@PRODIGY.COM.
HAPPY BUDGETING!
Last year the News Division conference attendance was 227. Let's get more
people to conference in 1994. This is a great opportunity for our division to
showcase our abilities, our special library concerns, our ability to educate
and mentor our peers, and last - but not least - our ability to throw one heck
of a party! See you in Atlanta!
KEYWORDS: CONFERENCE 1994
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When: June 1994
Where: News Division Suite (tentative), Atlanta, Ga.
Needed: Articles of interest - promotional items from your company as well
as your local area such as cups, t-shirts, tote bags, etc.
Also, editorial cartoons and anything else that would be interesting.
Let's make it happen!
For further information, contact: Patti Graziano, Plain Dealer Library,
1801 Superior Ave., Cleveland, OH 44114; Phone (216)999-4195.
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
MEMBERSHIP
Every member of the Division will receive a free copy; to order
additional copies, send a check for $30 to:
Kee Malesky NEW STUDENT MEMBERS
Susan K. Berson Kyle R. Capp Eileen G. Deegan Linda E. Deitch Alyce E. Diamandis Patricia K. Dillon Patricia A. Ford Glenn E. Johnson-Grau Joanne Kowalenok Marie B. Landry Jane S. Meyer M. Dawn Miller Una C. Ng Jill M. Parsons Theresa J. Perkins Sharon M. Riley Hollis Sandler Myron Schirer Paul J. Singleton Daniel Strauss Alan M. Thibeault KEYWORDS: LIST
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
DIVISION NEWS
37 newspaper librarians, representing 27 libraries from all the New England
states, attended a workshop on ''Managing the Newspaper Library'' last
November. The workshop, sponsored by the New England Newspaper Association,
gave them the opportunity to discuss current issues in newspaper library
management.
After opening remarks by John Cronin from the Boston Herald, Charlie Campo
led the day with a priority setting session. The participants broke into small
groups, setting each group's established priorities for operating a newspaper
library.
Each group then submitted its summary to the others. The group's sense of
priorities were pretty much in common and the exercise served well to ''get
the juices flowing.''
The second morning session, while originally designed to focus on the
traditional methods of clipping and photo storage, wound up generating a
discusssion by the group, separately and collectively, on the need for
electronic control of such files.
Most of the libraries represented had committed to some form of electronic
storage of their newspaper's text and the rest were there to find out how they
could get on the ''bandwagon,'' ASAP.
The third session focused on library management issues such as when and how
to help the general public, getting the right personnel for library staffing
and dealing with newspaper management to get the library's message across.
This session also generated heavy discussion on one of the ''hot topics''
involved with newspaper libraries: the establishment of fee-based services.
Group consensus held that such a practice should be established and several
libraries described their methods for providing fee-based services. Most of
the group handled such services on an ad-hoc basis, but the entire group
agreed that clear policies needed to be established.
The early afternoon session focused on the development of the electronic
library, including the fast-growing need to be ready for image filing and
storage systems. Many of the librarians generously contributed their
electronic text system experiences to this session.
The final meeting of the day was hosted by George Labonte, at the Worcester
Telegram & Gazette building, who treated everyone to a display of that paper's
electronic library and a tour of its library.
Learning, sharing information and getting to talk to other newspaper
librarians are always beneficial to workshop participants; this NENA newspaper
library workshop was certainly successful in that sense. The group evaluated
the day and decided that future workshops will concentrate on the technology
involved in managing the newspaper library.
KEYWORDS: EDUCATION; TRAINING; LIBRARIAN
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
March 15: NLN Pre-conference issue ad and copy deadline END OF DOCUMENT.
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: THURSDAY August 18,*1994*
NLN SPECIAL
I have a habit of compiling statistics on various library functions at the
Wisconsin State Journal and Capital Times - photos filed, stories enhanced,
online searches, public requests, etc. It not only provides me with some
helpful administrative information, but it also allows me to quickly provide
numbers to management when they request data on the library's performance.
I took this habit of collecting information to last year's SLA conference
where I was invited to speak to the Small Libraries Group. As part of my
handouts, I included a survey to find out what other news libraries were doing
in regard to digital archiving, public service and online searching. The
survey later appeared in the summer issue of News Library News. The response
was not overwhelming, with only 20 surveys being returned.
The breakdown of respondents by daily circulation were:
Over 200,000 5 Despite the small response, some interesting items stand out:
What does this tell you? Well, I am not sure. It appears most news
libraries are in the computer age to some extent, assisting their respective
newsrooms by searching various databases. But, it also appears, most news
libraries are unsure what direction to go when it comes to digital archiving.
As for public service, take away the five large newspapers, 14 out of 15
libraries serve the public by telephone, while 11 of 15 serve the public in-
person. I wonder how many publishers would say serving the public is a
higher priority for the library than saving digital images?
During my speech at SLA last June, I mentioned we were hoping to have a
temporary digital archive system in place at the State Journal and Capital
Times by late summer. By temporary, I mean a simple Macintosh-based archive
with inexpensive software that would be adequate for a year or two.
Here is a brief update on our situation... Both photo departments had
started experimenting with digital imaging, but the library's request for a
Mac Quadra had been denied twice by the publisher.
We went back to the publisher a third time with a scaled back proposal,
asking for a Macintosh Centris 650 without all the bells and whistles. As they
say, the third time is the charm, and we received our computer October 1.
We went into this venture with the idea that it would be temporary,
allowing us to keep up with the photographers for a year or two until a full-
fledged archiving system was on the market. We are using the Aldus Fetch
indexing software and storing images on 128mb optical discs. Often-used mugs
are filed on an external 1 gigabyte hard drive. We also have a Syquest drive
and we will be adding a digital audio tape (DAT) drive for backup purposes and
additional storage.
We are connected to the photographers' computers and copy desk through the
ethernet. The ethernet allows the photographers to send us the images for
indexing and storage, and we can send the image back to the newsroom if needed
again for later publication.
A few quick comments about the system.
If anyone has any questions about this archiving system I would be glad to
try and answer them. You can contact me at (608)252- 6113 or by e-mail at
Larsn@macc.wisc.edu
KEYWORDS: PHOTO; TECHNOLOGY; IMAGE ARCHIVING; SURVEY
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
GRAPHICS: PHOTO
REGIONAL NEWS
NOTE: Bruce Rosenstein is a reference librarian at USA TODAY.
You'd be surprised what you can learn about your library if you'd just ask.
Like many others, the USA TODAY library has used and still uses
confidential surveys. But in this era of regarding patrons as customers, focus
groups are a more precise and personal way of communicating with the repoters,
editors, researchers and corporate staff we serve.
Since Library Director Barbara Ellenbogen approached me with the idea in
late 1992, I've led a number of hour-long groups, usually includng 5-10 people
each.
We are not Procter & Gamble, and these are not textbook examples of focus
groups. I lead the sessions rather than an outsider. They are not taped. There
are no two-way mirrors. No one else from the library (or anywhere else) will
hear or see the sessions.
At the outset I provide the brief ground rules: participants are urged to
be candid, but not get into personalities. If they would like to discuss a
particular staff member, I suggest they contact Barbara Ellenbogen directly.
We spend about half the session talking about recent library services, new
books and databases, etc., and the rest on what participants think of the
service we provide.
The groups are invitation-only, and not publicized. Each one is a mixture
of people from different departments of the newspaper (e.g. a reporter from
the Money section, an editor from Sports, a researcher from News, etc.). One
included only people from the graphics/photography department, another
- editors on the night shift, another - for corporate staffers only. Each of
these groups have their own needs, and we felt it was better to devote an
entire session to them exclusively.
Each group requires more time than the one hour in the session. These
routines were completed for each session:
I let the participants do most of the talking; prompting at intervals with
questions, or to change the subject. An hour isn't that much time, so I try to
make sure the conversation doesn't drift. I usually check with Barbara
beforehand to see if there are topics she'd like me to cover.
There is generally some spirited interplay during the groups; after all,
these are not shy people and they are usually free with their opinions. One
interesting by-product I've noticed is that in almost every group, some people
meet for the first time. They invariably learn something about each other's
departments, as well as the library.
One participant suggested we produce a card listing our main services that
could be taped to their computer terminal. This led to our creating a
laminated card called ''The Point of Information,'' which includes a quick
rundown of our services, hours and telephone numbers. Because of other
suggestions, we've added requested books, CD-ROMS and magazines to our
collection. If someone's request is acted upon, we let them know it.
Another suggestion made during one of the groups directly led to my recent
duties coordinating marketing and promotion of th e library. Even though we
handle upwards of 2,000 reference requests per month for USA TODAY, Gannett
corporate and Gannett newspapers nationwide, we always are looking for new
customers. One editor mentioned we might get new users if they regularly saw
posters in the newsrooms. She also felt we needed to do more continuous
education, especially in the use of our in-house databases.
Since I'd had some previous experience, Barbara asked me to assume
responsibility for marketing and promoting our services. I'm not directly
involved in all promotions; we continue to run contests devised by other staff
members, and we have seasonal events such as Halloween parties, featuring a
bake sale for charity.
Some of our recent promotional/educational activities:
It's important to remember you can't just slap a flyer or poster in your
library and hope people will come. Since the major idea is to draw in new and
casual users, you must break out of your four walls. When we have something to
promote, we use the following channels:
Planned for the near future: book clubs and an authors reading series.
Activities like focus groups, seminars, giveaways, special events, etc.,
may be time consuming, but they can help ensure your library is not isolated
from the people it must serve.
GRAPHICS: PHOTO (1)
KEYWORDS: NEWS LIBRARY; PROMOTION; GUIDELINE; RESULT
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
CHANNELS
NOTE: Christine Kapalowski was a Sports Researcher before the amalgamation of
the Research and Archives services at CTV. She was a member of the
research team sent to Barcelona, Spain in 1992. This year she compiled the
research books and was the sole sports researcher in Toronto during the
Olympics.
Death Stars, communications convergence, interactive television, fragmented
audiences, soft advertising markets, downsizing -- a few of the challenges
facing today's broadcasters.
One approach being developed at CTV Television to meet such challenges is
that of team building and cross-functional training of employees.
As a result, the Research and Archives Department (a recently- created
group through the consolidation of the News Research Library, Sports Research
and Tape and Film Archives) now plays a more direct role in daily News and
Sports production, and on Specials.
Chase production, pre-interviews with on-air guests, pitching and
developing story ideas, field production, features production, writing and
travel on remotes are now regular activities for library staff.
In the month of February, we face one of our most challenging assignments
- the Winter Olympics in Lillehammer, Norway.
Preparation for a project of such epic proportions begins, in our case,
about two years before the Games begin. In the early stages, we must learn
essentially all there is to know about the host country, the venues, Olympic
protocol and procedure, and, of course, the sports and the athletes.
Countless hours are spent poring over clippings, books, and articles.
Countless more are spent on the phone, interviewing athletes from around the
world for biographical information, interviewing coaches and officials for
their insight and expertise -- all in an effort to find the ''good story'',
the more heart-wrenching or inspirational, the better. The latter is
particularly useful for the features unit, who spend about a year capturing
the best stories on tape.
The information gleaned is synthesized into research manuals -- for the use
of producers, commentators and analysts during the Games. The research group
writes and produces this material, and copies are then printed in-house.
After months of 16-hour days and bouts of carpal tunnel syndrome, the manuals
are completed and sent out about three weeks before staff departs for
Lillehammer.
In archives, compilation reels of past Olympic highlights in every sport
are put together. A plan is made for the retrieval and use of footage during
the Games, tape stock is ordered and raw interview footage is catalogued. The
point is to be prepared for any possible situation that may crop up requiring
pictures. Let's say figure skater, Katarina Witt, falls in practice, breaks
her leg and is unable to compete. It might be handy to have her performance
from past Olympics in Sarajevo and Calgary on hand to pad shots of her sitting
rinkside, leg in a cast.
Library staff often is involved in production, as well. For the
Lillehammer Games, the research unit produced 16 short features about past
Olympic champions and what they're doing today. They did everything from
choosing whom to feature, taping the interviews, choosing backgrounds and
music, and then editing the whole package together.
All this preparation, thus far, takes place before actually getting on the
plane for Norway. Due to space limitations at the broadcast centre, as well
as the logistical nightmare of shipping loads of technical material over,
library staff must choose the most essential materials to take along for the
research area. Often these would include selected reference books, a set of
research manuals, plus personal files with material not included elsewhere.
Four library staff will be in Lillehammer - 3 researchers and 1 archivist
-- with 4 backup archive assistants hired on location. They will be there 4-6
weeks, with the Library Manager ''dropping in'' to cheer them on for one week
during the games.
Once there, chaos reigns the first few days. Crates of books, office
supplies and manuals arrive and must be unpacked. The wire service and
personal computers must be set up. Producers, commentators and reporters
begin wandering in with various requests, all of an ''urgent, I-need-to-know-
as-soon-as-possible'' nature.
Researchers become familiar with the on-line information and E- mail system
set up by the organizing committee, then must show everyone else how to use
it. Buried under a mountain of paper coming in from all angles (Olympic
associations, international federations, the organizing committee, other
broadcasters) it takes steely determination on the part of library staff to
set things up in an orderly and user-friendly fashion, and to deal with staff
requests and to stay on top of what is happening without curling up into the
fetal position and hiding under a table.
It is essential to ''do the rounds'' early on. Research staff mosey
through the broadcast centre and the media centre to familiarize themselves
with key locales. One building houses Olympic federations from around the
world, and each one offers a media guide with information on that country's
athletes. These are a hot item and must be collected before they're all gone.
Contacts are made with key people at each of the venues. A contacts list
is a key resource once the Games start. If a bobsled crashes, for example, it
becomes important to have the number of the medical office at that venue for
immediate updates on any injuries suffered, particularly if it's a Canadian
team member and family members at home are watching with bated breath.
The Games begin. Places everyone. Venue producers and on-air talent go to
their respective venues. The main studio at the broadcast centre is home to
the show hosts and also is where the executive producer brings together the
various elements for the show.
The researchers are involved in various capacities -- from tearing wire
copy and rushing it into the hosts, to monitoring Olympic news updates via the
internal information system and phone calls, to arranging for and sometimes
rushing out to physically nab an athlete for an in-studio interview. They
also sit in on two daily production meetings; one deals with what is happening
today; the other, to plan tomorrow's coverage.
Archivists maintain an exhaustive pace, monitoring the flow of some 2,000
tapes in, out and around the venues and the broadcast centre, and keep things
running smoothly during the mayhem of intense live production. The goal: to
conserve and preserve the best moments from the events.
Back home, another 24-hour team of archivists record and log every minute
of coverage that goes to air. The footage becomes an invaluable resource for
the News and Program Sales Departments.
By ''Day 16'', everyone is looking forward to the closing ceremony. The
pace does not slow down, however, until the final credits roll. Then it's
time to pack and, of course, there is ten times more of everything to take
home, particularly in the library zone, which by now resembles war-torn
Bosnia.
The next challenge -- coming home and coming down -- until the next
assignment puts us on the road again.
KEYWORDS: NEWS RESEARCH; WINTER OLYMPICS
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When I was a boy growing up near New York City, there were three basebal
teams vying for my attention, the Dodgers, the Giants and the Yankees. Each of
the three broadcast its games on radio and television, and each was sponsored
by both a beer and a cigarette. The Yankees' beer was Ballantine, a brand
whose corporate logo was ''the three-ring sign,'' an interlocking arrangement
of circles that looked like a pretzel or like three- fifths of the Olympic
rings squashed together. ''Make the three- ring sign,'' went the company's
jingle, ''and ask the man for Ballantine.''
The three rings stood for Purity, Body and Flavor, qualities that allegedly
distinguished Ballantine beer (or so I was told) from its competitors. The
brand is long forgotten, but the three- ring sign lives on whenever I try to
describe my work in the archives of The Sporting News.
Here the three interlocking rings represent History, Archives and
Libraries, the three professions in which I cavort every day. For what we have
here at The Sporting News is really a sports information center, a unique
institution residing within the corporate structure of a 107-year-old biweekly
magazine. And while it is true that we function somewhat as a news library
supporting the editorial staff of The Sporting News and our other
publications, we serve also as a source of sports information for a pretty
steady parade of clients from around the country and beyond.
We are not exactly a history room nor an archives nor a library, but a
hybrid of the three. In fact, there are purists in each of these professions
who would rather, in the words of Sam Goldwyn, ''include me out.'' For while I
was schooled as a historian, I do not teach or write academic history; and
while I was trained as an archivist, I do not manage a corporate archives; and
while I oversee a facility that acts like a library, I am not a degreed
librarian!
People who are interested in sports and who want to know more (that is,
most of them) have for a long time relied on The Sporting News as a source for
accurate information. For decades, our editors published what amounted to the
magazine of record in the sports we covered, especially professional baseball.
We no longer try to fill that niche, but the reputation remains. Thus, the
archives gets letters, phone calls, and personal visits every day from people
who simply need to know more about sports.
Some of these queries come from fans who often identify themselves as
subscribers. Some come from sports professionals: team officials, television
production units, agents, publishers, players and their families, and writers.
Some even come from the sports departments of newspapers whose librarians
belong to the News Division!
Whatever their origin, our company is flattered by the reputation we enjoy,
and we feel obligated to help. More and more though, we are getting involved
in the business end of sports through a growing array of agreements,
contracts, and licenses. Businesses interested in tapping into the public's
tremendous and seemingly insatiable desire for sports information and sports-
related products regularly come to The Sporting News with proposals. We have
gotten involved in books for other publishers, baseball cards, CD-ROM
products, and specialized publications, to name just a few. In fact, we also
are working with television's shopping channels to produce collectibles.
Is this work a far cry from the typical news librarian's job description? I
think so. But it is grounded in the same sorts of informational resources that
unite us in the News Division. Without the data that have supported
publication of The Sporting News for over a century, none of these revenue-
generating assays would be possible. We call the department in which the
archives resides Information Development. It is a wise and accurate title, in
my opinion, that stresses exactly where our strength lies.
GRAPHICS: PHOTO (1)
1.This Lou Gehrig baseball card was produced under a license from The
Sporting News collection of Charles Martin Conlon's baseball photography
(Credit: The Sporting News)
KEYWORDS: LIBRARY PROFILE;
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
GRAPHICS: PHOTO
ELECTIONS
CHARLES A. CAMPO Charlie Campo has been chief librarian of the BANGOR (ME) DAILY NEWS since
1980. From 1974-1980 he worked as head of the Serials Department of the Fogler
Library at the University of Maine. Campo has compiled and edited several
union lists, notably the MAINE UNION LIST OF SERIALS. A past chair of the
Maine Academic and Research Librarians and former member of the Maine Library
Association's Executive Committee, he is active in the Maine Library
Association and its Special Libraries Group. Charlie has represented special
libraries on the executive board of the Northern Maine Library District, and
has helped present news library workshops for the New England Newspaper
Association. In the NEWS Division, he has served as Director of Publications,
chaired the Nominations, Elections, Employment Clearinghouse, and A/V
committees, and developed the first NEWS Division calendar.
MONA HATFIELD Mona Hatfield has worked in the Baton Rouge Advocate library for 13 years.
In 1988, she became the library director and joined the News Division. She
currently is editor of News Library News and is a past editor of the PEOPLE
column in NLN. She also has been chair of the nominations committee, a speaker
at conference and helped to coordinate and then moderated the 1990 CE.
Hatfield also has been active in the Louisiana Chapter of SLA as a member
of the Board of Directors, membership chair and business editor of the chapter
bulletin. She represented the chapter as a speaker at the annual Louisiana
Teen-Age Librarians Association this year and last year.
LINDA HENDERSON Linda Henderson has been library director at the Providence Journal-
Bulletin since 1991. She joined the Journal as assistant librarian in 1986.
Before that, she worked for two years in the Information Research Center at
AT&T and ran a one-person news library for six years at the Courier-News in
Bridgewater, New Jersey.
Henderson has been a member of the News Division since 1980 and is serving
this year as Chair of the Student Stipend Award Committee. She served as
Bylaws Chair and a member of the nominating committee last year. She also is
president of the Rhode Island Chapter of SLA this year.
Her latest project is working on a committee at the Journal to upgrade its
use of computer-assisted reporting and research. As part of this project, she
spent a week in December at the Poynter Institute with reporters, editors and
other librarians discussing the changing role of the news library. Candidates
for Secretary
SHERRY ADAMS Sherry Adams has been library manager at the Houston Chronicle since 1978.
She previously had been the newspaper's assistant librarian for four years.
One of her most interesting challenges was working with two other
librarians from the SLA Texas Chapter in setting up a reference center for the
5,000 journalists who attended the Economic Summit of Industrialized Nations
in Houston in 1990.
Adams is active in the News Division and has served on several committees.
Her professional memberships include the American Library Association, Texas
Library Association and Press Club of Houston, where she served two terms as
secretary.
ELYSE EISNER Elyse Eisner has been manager of the Contra Costa Times news research
department since 1983. Prior to that, she worked as library director at Dull
Knife Memoral Collge in Lame Deer, Montana, and as a cataloger at Bank of
America in San Francisco.
Eisner has served as San Francisco Bay Region Chapter bulletin editor and
chapter president. She has served on the News Division's membership committee
and chaired the Small Libraries committee for two years. She also has been a
contributing editor to News Library News.
GRAPHICS: PHOTO (5)
1-5. Headshots of candidates listed above.
KEYWORDS: CANDIDATES
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
GRAPHICS: PHOTO
The Palm Beach Post has a summer internship available for a Library or
Information Science student at the end of the 1994 spring term. The internship
will last 10 weeks and pay $400/week. Interested candidates should send a
resume and a letter of interest to Mary Kate Leming, Palm Beach Post Library,
2751 South Dixie Hwy, West Palm Beach, FL 33405.
Last July the Seattle Times Library became a team-managed operation.
Library staff members Barbara Davis and Cathy Donaldson (formerly Cooper) now
fill newly created library coordinator roles. Barb is the News Library
Database Coordinator and Cathy is the News Library Research Coordinator. Both
work together daily to manage all operations: staffing, planning and policy
making. They report to Steve Wainwright, the News Department's Information
Systems Manager
Gay Nemeti, Library Manager at The Miami Herald, is about to begin her
third (and final) year of the Herald's Leadership Development Plan, an ongoing
formal management training program that combines classes, seminars, workshops
and the opportunity to network with other managers from other departments
within the company.
Lisa Driscoll Tuite was appointed head of the Boston Globe Library this
past September. Other staff changes include: Betty Grillo joins the Globe as
Library Associate. Previously, Betty worked for WEEI all-news radio in Boston
as a producer; Nancy Kelly Alban, a 15-year Globe library employee, was
promoted to Assistent Librarian for database management.
Elizabeth Haworth (formerly known as Elizabeth Whisnant) is now the
Information Services Manager at Sinkler & Boyd, P.A., South Carolina's third-
largest and oldest law firm. Elizabeth adds, ''they haven't figured out
that I drive a jeep with an ''I Love Michael Dukakis'' faded bumper
sticker...'' She intends to stay in the News Division and ride out her PR
Committee duties. New address: Elizabeth Haworth, Sinker & Boyd, P.A., 1427
Main Street, Suite 1200, Columbia, SC 29201; Phone: 803/799-3080.
Marjorie Brill is the new Library Director of the Stuart/Port St. Lucie
(FL) News. Marjorie had been the Library Director at the Ft. Pierce Tribune
for the past 8 years.
Deborah Kaye, former Library Director at the Los Angeles Daily News, took a
voluntary buyout - after 18 years - to take time off, do a little gardening
and spend time with her family. Deborah is a self-described ''hitchhiker
looking for a ride on the information highway - searching for new directions
and possibly new career paths.'' In the meantime she is doing freelance
research from her home. Contact Deborah at 818-704-8418.
Margaret Douglas is the new Chief Librarian at the Los Angeles Daily News.
Margaret had been a librarian at the paper for the past seven years. She
currently is working on projects to get 1,000 book titles and 200,000 photos
catalogued online.
Jamie Russell, US News & World Report's New York Bureau Librarian, can
really ''talk shop'' ... especially concerning her new business Bittersweet
- A Group Shop. She and Sylvia Nasar opened an antiques collective of ten
dealers housed in a 19th century historic row house in Tarrytown-on-Hudson,
New York. Her shop was the focus of an article ''the Best Little T Shop
in...'' in November's Decorating Ideas magazine.
Barbara Newcombe sends an item on ''how things have changed'': The S.F.
Examiner Real Estate Section for Dec. 26 ran a week-by- week index of articles
published in that section. Scarcely possible before automation, right? But why
in chronological order? How much more useful if those articles had taken
advantage of Judy Canter and staff indexing...
Sandra Allen has been promoted to Chief Librarian at The Poynter Institute
for Media Studies. Allen is in charge of daily operations of their library.
''Recommending Sandra to be Chief Librarian is the smartest thing I've done
since becoming Library Director,'' Nora Paul said in announcing the promotion.
Institute President Robert Haiman said Sandra's promotion ''will free Nora to
concentrate on computer-assisted journalism and other long-term projects,
particularly creation of a Poynter electronic bulletin board which will put
Institute material on line across the country and around the world.''
Nora Paul, Library Director at The Poynter Institute, and Anne Mintz,
Director of Information Services at Forbes, Inc., were interviewed and quoted
extensively in Reva Basch's new book Secrets of the Super Searchers: the
accumulated wisdom of 23 of the world's top online researchers.
Naomi Prall, Senior Information Specialist at Forbes Library, recently
completed SLA's Middle Management Institute.
Katherine (Kate) Chow, librarian at the Centers for Disease Control and
Prevention (CDC) in Atlanta, Georgia, and formerly a librarian at CNN's
Atlanta headquarters died in December. She will be remembered fondly by those
who knew her as a spirited, enthusiastic, and dedicated librarian. The family
asks that contributions be made in her name to: Susan G. Komen Breast Cancer
Foundation, P.O. Box 97100, Dallas, TX 75397.
Dear Friends,
At the end of December I retired as Chief Librarian of The Toronto Star.
When I left I took with me a quarter century of wonderful memories, valued
friendships and experiences shared with members of the News(paper) Division.
I learned an incalculable amount from colleagues who were always generous
with their time and advice. I hope that I, in turn, made a contribution.
I have only vague plans for 1994. In my dreams I would be cosily
established in a cottage in an English village, not too far from London's West
End, galleries and museums. In reality, and most of the time, I will be based
in my Toronto home, which is: 1900 Sheppard Avenue East, #1100, Willowdale,
Ontario M2J 4T4. Phone (416)494-2433.
Let me know when you are in the Toronto area. I look forward to hearing the
NEWS.
My best regards, Carol Lindsay
GRAPHICS: PHOTO (2)
1. Sandra Allen,
2. Carol Lindsay
KEYWORDS: BIOGRAPHY
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
THE BALLOTS ARE COMING! THE BALLOTS ARE COMING! It's election time. Congratulations to Elaine Raines and the other members
of the Nominating Committee for assembling such an excellent slate of
candidates. Division members truly will have to make hard choices.
It also is time to vote for members of the Board of Directors for the
Association. As a candidate for treasurer, I would urge you to return your
ballot to SLA as quickly as possible. The choices you make shape the future of
the association and directly affect you as a member.
For example, at the Fall Board meeting, the Board voted to ask the
membership for a dues increase. This would be the first increase since 1985.
If this increase is passed, it will be important to ensure that some of this
money is used to increase chapter and division allotments. Chapter and
divisions are the primary deliverers of service to members. For many, chapter
and division newsletters and programs meet the most immediate needs for
staying abreast of new developments in one's field. As treasurer, having been
both a chapter president and division chair, I would be a strong advocate for
the needs of our chapters and divisions.
The Board also makes important decisions regarding the association's
positions on public policies on information. For example, at the Fall Meeting
the Board passed resolutions concerning the oversight for printing and
distributing government information and concerning the move to make the
National Agricultural Library part of the Agricultural Research and Education
Service. As a former Chair of the Government Relations Committee I am well
aware of the need for the Board to make informed and careful decisions on
these types of issues. Many of our members depend on the availability of
government information to perform their work. It is important to us that the
association has positions on these issues and that those positions are
communicated to our elected leaders.
Finally, just as I believe it is important for the division membership to
have accurate information about our finances, I also believe it is important
for the SLA treasurer to provide association memebers with accurate
information about the financial health of the association. The board approval
of the annual budget is an opportunity to raise the concerns of members
regarding the spending priorities of the association. This only can be done if
the members have access to information on what the association is doing with
their dues.
By the time you receive this newslwetter I will have attended the Winter
Board meeting and will have been asked to seek your support for the dues
increase. It is my understanding that a presentation will be made to division
chairs that supports the need for a dues increase. It is unfortunate that I do
not have that information in time for this issue. However, I can tell you that
this year's budget was very tight and some decisions on spending were deferred
due to budgetary constraints. It has been nine years since our last dues
increase and other associations similar to ours not only had higher dues to
begin with, but have increased them in the meantime. Hopefully, the
''Specialist'' will carry the information you need to make a decision.
You have three opportunities to make your voice heard this spring, the
division election, the Board election and the referendum on the dues increase.
Please return your ballots as quickly as possible. While I would like to have
your support for my candidacy, the most important thing is that you return
your ballot. And again, congratulations to all our division nominees. I still
feel it is a great honor and a privilege to have been chosen Chair of this
division that contains so many talented members. The division owes a debt of
gratitude to everyone who agreed to run for office.
Thanks!
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
THE ASIDE BAR
News Division volunteers are working hard for YOU! What have you done for
them lately?
Every volunteer makes many decisions that affect the services YOU receive.
They act in YOUR interest. They are willing to do the ''hard stuff,'' but they
need YOU to do the easy thing ... tell them what you think, what you like,
what you don't like, what you wish would happen differently.
Four years ago, a survey was published asking what YOU wanted in NLN.
Virtually no response.
Three years ago, the public relations committee tried to establish a News
Division electronic bulletin board on CompuServe. Not many signed on. Much
heated discussion took place at the annual business meeting ... so, another
survey was published to find out what YOU wanted. Virtually no response.
Two years ago, a survey was sent to broadcast libraries, polling YOU to
better understand YOUR interests and activities. Virtually no response.
Last year electronic photo archiving saw a number of formal programs and
informal discussions at the annual conference. Many said they wanted to know
what other folks were doing or considering. A survey was handed out at
conference, and published in NLN, so YOU could know what was happening.
Virtually no response.
Money and priorities and control also were discussed at length at last
year's business meeting. A finance committee was appointed and has asked what
YOU want done. Virtually no response.
Lots of opinions and ideas and talents come together through the hard work
of a few volunteers to make the News Division the lively, supportive,
worthwhile organization it is. Help them. You don't want this Pink Floyd
anthem for the division... or do you?
KEYWORDS: OPINION
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NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
NLN FEATURE
NOTE: Mildred Simpson is Head of Graphics Section
in the Editorial Library of the Los Angeles Times.
In mid 1989, Los Angeles Times management decided the newspaper should
become more visually interesting, with a redesign that included more editorial
color, specifically with all section fronts in color by December 1992.
The Photo Department began shooting all assignments in color, regardless
of publication format. The Editorial Library began to develop a library of
color images for future use. The color scanning lab, a production facility,
was already operating at capacity, with increased numbers of color ads and
non-daily editorial color. The increased load of conventional color processing
and printing in the Photo Department led to a need to produce editorial color
by other than chemical means.
What evolved in response to those needs is a Macintosh-based system, where
photographers scan in and compress selected frames from their assignments and
move these images into a folder of daily scans. Editors view the scans for
selection and use low- resolution proofs for sizing and cropping.
Photographers also may make a color print on a Kodak XL7700 printer for use as
back-up and for editors' reference. Lab technicians working on the Mac prepare
the selected color images for publication and send the completed work to
production. Wire photos selected for publication are moved into the prepress
environment in a similar way.
The Library Director, Systems Architect, and Graphics Librarian
participated in planning for this system, soaking up technology and
terminology, and asking questions. We also searched for archiving systems
-- at that time a thin field indeed. A representative of AXS visited and
demonstrated an archiving system, in a version intended largely for museums.
AXS impressed us with the quality of its images, its easy picture handling,
and attention to end user needs. After additional improvements and
demonstrations of the AXS product, the Times became a Beta site for AXS'
NewsPhotoAccess, and its later incarnation NewsPhotoArchive (NPA), and still
later adopted the client-server version of the software.
As almost any reader of News Library News knows, AXS will not support
NewsPhotoArchive (NPA) beyond 1994. We always have been aware of NPA's
shortcomings, and we are alert for improved systems.
The Times' new pagination system, from Digital Technology International,
now being tested, has database capabilities, which we are examining as our
next generation.
Meanwhile, the Graphics Section of the Editorial Library operates in the
following electronic milieu.
We have nine Quadra 950 Macintosh computers, with eight used as work
stations and one as a file server, in a network using token ring topology. We
have attempted to equip all work stations identically. However only two are
equipped to receive wirephotos via Crosfield Newsline; another is connected to
a Leafscan 45 film scanner.
In addition to their electronic pictures use, each Macintosh is used for
word processing; searching TimesOnLine, the Times' internal full text
database; and for data entry and searching our negative index, which resides
on a Honeywell minicomputer.
We have a Kodak XL7700 for making high resolution prints, for those
sections of the newspaper that still require hard copy.
Our electronic image database now contains 11,064 records, 3.9 gigabytes of
high resolution images. We add about 50 images daily. We began archiving in
October 1992 and began full production in April 1993.
We acquire electronic images in three ways: by scanning in selected hard
copy images; by downloading images from incoming wirephotos; by copying images
from the Photo Department's file server.
Scanning mostly has been of individual color slides published in TV Times,
our weekly television viewing program. Since individual slides are labor-
intensive to file in hard copy, we thought that this would be a logical
starting place for scanning. We use the Leafscan 45, and compress and save
our files using Iron Mike Photoshop plug-ins, which allow text and thumbnail
to transfer into our NPA database.
At this time we also search TimesOnLine, our internal full text database,
and add publication information to the Iron Mike records. The entire package
of image and text is saved to that day's Electronic Pictures (EPIC) folder.
Downloading pictures from the wire services is done on a daily basis. At
the Times all incoming transmissions -- from Reuters, AP, Agence France
Presse, and remote Times sites -- are received via Crosfield Newsline. The
Library staff selects unpublished images from the previous day's transmissions
for possible future use by the newspaper using established criteria, and
taking into consideration what has just been published on the same subject.
We also pick up color or black & white transmissions that have been published
(usually in black & white) outside the Mac-based color system.
Because of software incompatibilities, we are unable to move the caption
text directly from Crosfield into NPA, so we accomplish this very necessary
task by copying and pasting captions into a separate text document, and then
cutting and pasting it later into the NPA Image Record. The day's batch of
selected wirephotos is run through AXS' Photoprocessor, which compresses the
TIFF files into JPEG and creates thumbnails and image records in NPA. The
destination for these compressed files is that day's Electronic Picture (EPIC)
folder.
Copying from the Photo Department's file server is accomplished each day by
comparing pictures as published in the newspaper with the folder of pictures
that have had pre-press preparation in the Photo Department.
Technicians in the Photo Department put a copy of the original picture into
that day's folder for published pictures so that the Library staff can find
them quickly. There are always strays that still reside in other folders, and
the Library staff is quite adept and creative in locating these images.
We also copy images for our San Fernando Valley and Ventura editions from
file servers in those locations. Since the Photo Department uses Iron Mike
Photoshop plug-ins for compression and saving, we have good text and
thumbnails that transfer into the NPA record.
Library staff locates and copies selected pictures to that day's EPIC
folder, also marking a copy of the newspaper with the file name of each
picture. We use this information to search and attach publication information
available the following day. Published pictures not received electronically,
but received in hard copy, are matched to published text and filed as part of
the manual system.
Published photographs not selected for filing are put into either an
electronic or hard copy kills file, arranged by date of publication, and
purged after a year.
The contents of each day's EPIC folder is then acquired into our NPA
database. Staff edit each record, add wire caption for Crosfield downloads,
search and attach publication information in TimesOnLine for published
pictures, and add keywords.
We structure our keywords as simple one or two word entries and perform
searches as combinations of keywords, rather than using long strings of
subdivided subject headings.
Only at this point is a record considered complete and edited, although a
picture can be located and copied into the publication stream at any point in
the process.
Because we have not yet extended the use of our electronic picture database
outside the Library, we deliver search results in a somewhat circuitous
manner. Editors can view pictures in thumbnail, image record, or high
resolution on Mac screens in the Library. We also can print proofs in these
formats on a laser printer and send them to the newsroom.
Often the whole transaction is conducted by telephone, and when a suitable
image is identified, Library staff copy it to the appropriate folder in the
Photo Department's file server, where it enters the production stream. A copy
of the image record or a proof goes to the editor for sizing and cropping, and
to provide text for captioning. If an editor needs high resolution hard copy,
we print the image on the Library's Kodak XL7700 printer.
We plan to extend access to our database to the Photo Department, the
Reference and Research Section of the Library, Mac-equipped desks in the
newsroom, and the Permissions Desk, which handles outside sales.
Our Orange County Library shortly will be archiving photographs from that
edition, and also will be fully equipped.
Even though our experience with electronic archiving has been generally
successful, we often feel that we are running an experiment on a production
basis. In the beginning, hardware and software were so unstable that
frustration levels rose precipitously and remained high for long periods of
time. Assisted by systems personnel, we invented, tested, and wrote our own
procedures and trained each other.
We continue to have problems with both hard disk storage and floor space,
performance and text handling. There are too many steps involved in achieving
a fully indexed and edited record. We need to automate some of these
processes. Allocating limited staff among various functions running
simultaneously in electronic and hard copy continues to be a challenge. The
move from a manual to an electronic environment caused acute electrical power
supply problems, now corrected.
At one time -- very early in the project -- we considered digitizing our
entire hard copy collection. We almost immediately abandoned this idea and
now feel that we will scan in only newly arriving hard copy. We have not even
begun to do this, except in the case of the aforementioned TV Times slides,
because scanning is so slow and labor-intensive. We have not done any flatbed
scanning.
In those cases where we need to digitize flat art for immediate use in the
newspaper, we request the Photo Department's assistance.
Our newest challenges involve the need to archive artists' drawings and
graphics, video and sound. We fully expect to be active participants and
resource-providers in development of new electronic products at the Times.
That we have achieved a certain amount of success is due to an outstanding,
endlessly flexible and motivated graphics library staff; the cooperation and
assistance of the Photo Department and Editorial Systems; and the commitment
of Times management to electronic picture handling.
KEYWORDS: PHOTO; TECHNOLOGY; IMAGE ARCHIVING
END OF DOCUMENT.
To the
top.
NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION
ARCHIVES INDEX
DATE: MONDAY April 11,*1994*
Editor's note: Many Division members have been forced to deal
with copyright registration for their newspapers. The following
article should be food for thought and NOT legal advice.
About a year ago, Richard Geiger at the San Francisco Chronicle''got
stuck'' with the job of filing for copyright for his paper.He got the forms
and started filling them out --one for each day, $20 per day. Needless to say,
he thought it waspretty dumb as well as being pretty expensive: $7,300 per
year.
So he did what every red-blooded News Division memberwould do: called the
Copyright Office of the Library of Congressand raised hell. Through this time-
honored method he found outthat magazines have had a procedure since 1990
called ''group registration'' that only requires filing a form and paying the
feeonce a month. Unfortunately, daily newspapers weren't included inthat
regulation.
Not willing to accept that discrimination, Geiger called theNewspaper
Association of America (NAA, formerly ANPA). Theyconnected him with Rene
Milam, NAA Manager/Legal Affairs. Shelistened and said she'd do something
about it -- and did.
Milam met with the Copyright Office and persuaded them toinclude newspapers
in this nifty deal.
Copyright registration now can be done one month's worth ofissues at a
time, one form and one fee of $40. Savings: $6,820per year.
Geiger told his boss about the big savings. The boss is proud.Geiger
credits his training to all you News Division folks outthere.
Geiger's experience is being repeated across the country asnewspapers
confront the copyright registration issue. Some arefinding welcome relief from
the old regulations while others arewondering if the lower cost is reason
enough to beginregistration.
The cost of registration is an important factor. The filing feeamounts to
$480 per year. The Copyright Office offers the optionof a deposit account to
pay the monthly fee of $40 so you don'thave to mess with cutting a check each
month.
Registering requires sending a copy of your newspaper onmicrofilm to the
Copyright Office. That microfilm may be an addedexpense for your newspaper.
Check your microfilm contract on that.
You also may be losing a microfilm subscriber once you begincopyright
registration. The Federal Register entry on the newrule explains, ''Currently,
the Library purchases microfilm copiesof selected daily newspapers. If these
microfilm copies can besecured on a timely basis through copyright deposit,
asubstantial cost savings will accrue to the Library.'' And thoseselected
daily newspapers will lose that subscription royalty.
Possibly more important than cost are the legal aspects ofcopyright.
Lack of registration does not invalidate copyright, but itmakes things
tougher in court. NAA's Milam explains that theamount of damages awarded is
affected if registration occursafter the infringement. A registered copyright
that suffers aninfringement is automatically awarded a certain amount of
damagesonce liability is proven.
If you choose not to register copyright, you must proveliability AND actual
damages on an infringement and then takeyour chances on damages awarded.
You have the option of spot registration, choosing a month hereand there to
register rather than registering every issue youpublish. Milam points out that
spot registration done on a largescale may lead the Copyright Office to
revisit its inclusion ofnewspapers under the group regulation rules.
Each of us must weigh the risks and benefits.
For further information:
Dorothy Schrader, General Counsel
Rene P. Milam
Group registration of copyright:
(This summary is taken from the Federal Register, Vol. 57, No.170,
September 1, 1992, p. 39616)
A single registration may be made for a group of daily newspaperspublished
in a microfilm format if the following conditions aremet:
(A) Registration covers a full month of issues of the same newspaper title
published with issue dates in one calendar month.
(B) A completed GDN application form is submitted.
(C) A publication date is specified designating the first andlast day that
issues in the group were published.
(D) A deposit is made of positive, 35mm silver halidemicrofilm meeting the
Library's best edition criteria thatincludes all issues published as final
editions in the designatedcalendar month. In addition to the final edition of
the dailynewspaper, the claim to copyright and the deposit may alsoinclude
earlier editions published the same day in a givenmetropolitan area served by
the newspaper, but may not includenational or regional editions distributed
beyond a givenmetropolitan area.
(E) A nonrefundable filing fee of $40 is included with the submission, or
charged to an active deposit account.
(F) Registration is sought within three months after the publication date
of the last issue included in the group.
KEYWORDS: COPYRIGHT
END OF DOCUMENT.
News Library News
The page was reformatted on 11/30/03. The content, including URLs and contact information, on this page has not been updated to preserve the historical record.
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 19
SOURCE: By Debra Bade
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 18
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 17
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 17
SOURCE: By Mary Kate Leming
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 16
THE 1994 MEMBERSHIP DIRECTORY OF THE NEWS DIVISION (THANKS TO DATATIMES)
1021 Newton St. NE
Washington, DC 20017-1763
719 Franklin St
Denver, CO 80218
ph: 303/355-2798
399 S 12th St #1
San Jose, CA 95112-2232
US Information Agency
Amer Illustrated
301 Fourth St SW #444
Washington, DC 20547
ph: 202/619-4208
2328 Waterpointe Ct
Columbus, OH 43209-3327
Tampa Tribune Co
Library
202 S Parker St
Tampa, FL 33606
ph: 813/259-7379
2609 E Second St
Long Beach, CA 90803
1360 Taylor St #6
San Francisco, CA 94108
1854 W 84 Pl
Los Angeles, CA 90047-3001
4860 Avery
Detroit, MI 48208
755 Lakeland Dr
Baton Rouge, LA 70802
1206 Admiralty La
Foster City, CA 94404
725 S Negley Ave #3
Pittsburgh, PA 15232
222 Broadway Ave
Toronto, ON, Canada M4P 1V9
Record Newspaper
Library
501 Broadway
Troy, NY 12181
ph: 518/270-1200
214 N Portage Path #308
Akron, OH 44303
375 Bonair St #7
LaJolla, CA 92037
ph: 619/456-1524
8308 Roanoke Ave #5
Takoma Park, MD 20912
206 N Race #18
Urbana, IL 61801
11363 Cuttyhunk Ct
Cypress, CA 90630
2870 Grand Concourse
Bronx, NY 10458-2703
ph: 718/733-8124
415 S Huntington Ave
Boston, MA 02130
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 16
SOURCE: By John Cronin
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 16
April 1: Deadline for returning News Division election ballots
April 19: Library Legislative Day .. travel to DC or visit your
state legislature!
April 21: International Special Librarians Day
May 10-12: National Online Meeting & IOLS. Contact Learned
Information Inc., (609)654-6266.
June 11-16: SLA annual conference, see you in Atlanta
June 16-19: IRE national conference, St. Louis, MO. Register by
May 31 for room rate discounts. Contact IRE, (314)882-2042.
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 15
SOURCE: By Ron Larson
WITH A LOOK AT AN INTERIM APPROACH TO ELECTRONIC PICTURES
80,000-200,000 9
Under 80,000 6
* Only two libraries had some form of digital archiving system, even though
12 newspapers had digital technology in their photo departments.
* 17 libraries use a PC or Macintosh.
* 15 libraries do online searching. Dialog and Datatimes are used by 10
libraries while seven use Nexis.
* 17 libraries answer phone requests from the public while 11 offer in-
person service.
* 128mb discs fill rather quickly. At $40 per disc, this can be a problem.
* The total cost for such a system was $10,000. This included the Mac
Centris 650, Syquest drive, 1.2 gig external hard drive, DAT drive, Optical
drive, Aldus Fetch, Photoshop and all the little accessories.
* Photographers have not been good about transferring images over the
ethernet, resulting in an extra function for the library.
* Compressing images is important to save space on the optical discs.
* Aldus Fetch is adequate for simple archives, but I would not want to use
it for a long stretch. A software upgrade in November took care of a serious
flaw - many keywords could not be found when conducting searches.
* Aldus Fetch allows only for keywords to be searched. It does not provide
the possibility of creating a basic template with various fields to be used
with each image.
* Searching Aldus Fetch is somewhat confusing. When using more than one
search term, the boolean connector defaults to the OR. Inexperienced or
infrequent users will find this very confusing.
* Our collection policy on what photos to save has not changed since moving
to a digital archive. We file the images on discs labeled SPORTS, PEOPLE, and
SUBJECT. In no time, we have several discs for each topic, e.g. SPORTS 1,
SPORTS 2, etc.
* Prints that were filed under miscellaneous in the past are not archived
as digital images. The ephemeral type image is indexed for the record, but the
digital image is not available. We will begin storing this type of image on
the Digital Audio Tapes when that drive arrives. DAT storage is fairly cheap
compared to disc.
* The DAT will primarily be used for backup purposes to guard against discs
going bad.
* After 10 weeks, we have indexed 369 images: 47 images filed on SPORTS
discs; 53 filed on PEOPLE discs; 72 filed on SUBJECT discs; and 197 not saved.
* Indexing and filing digital images is more time consuming for the library
compared to the traditional filing and indexing of prints.
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 13
SOURCE: By Bruce Rosenstein
* I taught a class on using the library during last summer's peer-driven
''USAT University.'' This generated lots of publicity within the newspaper,
which was a bonus for us. Tapes were produced of this and all other classes
and are available from the library and distributed to other Gannett
newspapers.
* Meetings with editors from each section of the paper to discuss new or
recent library services.
* Seminars on using our in-house databases.
* Product demonstrations of new software.
* Book giveaways as a tool for enticing people into the library who might
not come otherwise. Besides retired reference books, we solicit contributions
for new titles. Everyone I've contacted has been cooperative. We provide
refreshments and plastic bags with the USA TODAY logo.
* Flyers in the elevators (these draw the most attention).
* Flyers in the newsrooms bulletin boards, as well as in the library.
* Notices on in-house electronic bulletin boards.
* We have an all-purpose flyer made from our ''point of information'' card,
which is displayed on bulletin boards in all the newsrooms.
1. At USA TODAY, such informal focus groups as this are curcial to better
serving the library's many types of customers. (CREDIT: Photos by Anthony
Munoz, USA TODAY)
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 11
SOURCE: By Chris Kapalowski, CTV Archives and Research
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 08
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 06
SOURCE: By Barb Hijek
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 04
SOURCE: By Donna Scheeder
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 02
SOURCE: By Mona Hatfield, Managing editor
Just nod if you can hear me
Is there anyone at home''
I hear you're feeling down
I can ease your pain
And get you on your feet again
Relax I'll need some information first ...
Can you show me where it hurts.''
A distant ship, smoke on the horizon
You are only coming through in waves
Your lips move but I can't hear what you're saying''
Out of the corner of my eye
I turned to look but it was gone
I cannot put my finger on it now ...
And I have become Comfortably Numb''
CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2
EDITION:*WINTER*
PAGE: 01
SOURCE: By Mildred Simpson
CATEGORY: NEWS LIBRARY NEWS 1992 Vol. XV No.2
EDITION:*WINTER*
PAGE: 13
U.S. Copyright Office
Library of Congress
Washington, D.C. 20559
202/707-8389
NAA Manager/Legal Affairs
11600 Sunrise Valley Drive
Reston, VA 22091
703/648-1237
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