Ctrl+A Select All None
Ctrl+B Bold Format, Cells, Font, Font Style,
Bold
Ctrl+C Copy Edit, Copy
Ctrl+D Fill Down Edit, Fill, Down
Ctrl+F Find Edit, Find
Ctrl+G Goto Edit, Goto
Ctrl+H Replace Edit, Replace
Ctrl+I Italic Format, Cells, Font, Font Style,
Italic
Ctrl+K Insert Hyperlink Insert,
Hyperlink
Ctrl+N New Workbook File, New
Ctrl+O Open File, Open
Ctrl+P Print File, Print
Ctrl+R Fill Right Edit, Fill Right
Ctrl+S Save File, Save
Ctrl+U Underline Format, Cells, Font, Underline,
Single
Ctrl+V Paste Edit, Paste
Ctrl W Close File, Close
Ctrl+X Cut Edit, Cut
Ctrl+Y Repeat Edit, Repeat
Ctrl+Z Undo Edit, Undo
F1 Help Help, Contents and Index
F2 Edit None
F3 Paste Name Insert, Name, Paste
F4 Repeat last action Edit, Repeat. Works while not in
Edit mode.
F4 While typing a formula, switch between absolute/relative
refs None
F5 Goto Edit, Goto
F6 Next Pane None
F7 Spell check Tools, Spelling
F8 Extend mode None
F9 Recalculate all workbooks Tools, Options,
Calculation, Calc,Now
F10 Activate Menubar N/A
F11 New Chart Insert, Chart
F12 Save As File, Save As
Ctrl+: Insert Current Time None
Ctrl+; Insert Current Date None
Ctrl+" Copy Value from Cell Above Edit, Paste Special,
Value
Ctrl+' Copy Fromula from Cell Above Edit,
Copy
Shift Hold down shift for additional functions in Excel's
menu none
Shift+F1 What's This? Help, What's
This?
Shift+F2 Edit cell comment Insert, Edit
Comments
Shift+F3 Paste function into formula Insert,
Function
Shift+F4 Find Next Edit, Find, Find
Next
Shift+F5 Find Edit, Find, Find
Next
Shift+F6 Previous Pane None
Shift+F8 Add to selection None
Shift+F9 Calculate active worksheet Calc
Sheet
Shift+F10 Display shortcut
menu None
Shift+F11 New worksheet Insert,
Worksheet
Shift+F12 Save File, Save
Ctrl+F3 Define name Insert, Names,
Define
Ctrl+F4 Close File, Close
Ctrl+F5 XL, Restore window
size Restore
Ctrl+F6 Next workbook window Window,
...
Shift+Ctrl+F6 Previous workbook window Window,
...
Ctrl+F7 Move window XL, Move
Ctrl+F8 Resize window XL, Size
Ctrl+F9 Minimize workbook XL,
Minimize
Ctrl+F10 Maximize or restore window XL,
Maximize
Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In
versions prior to 97 - Insert, Macro, 4.0 Macro
Ctrl+F12 File Open File, Open
Alt+F1 Insert Chart Insert,
Chart...
Alt+F2 Save As File, Save As
Alt+F4 Exit File, Exit
Alt+F8 Macro dialog box Tools, Macro, Macros in Excel
97 Tools,Macros - in earlier versions
Alt+F11 Visual Basic Editor Tools, Macro, Visual Basic
Editor
Ctrl+Shift+F3 Create name by using names of row and column
labels Insert, Name, Create
Ctrl+Shift+F6 Previous Window Window,
...
Ctrl+Shift+F12 Print File, Print
Alt+Shift+F1 New worksheet Insert, Worksheet
Alt+Shift+F2 Save File, Save
Alt+= AutoSum No direct equivalent
Ctrl+` Toggle Value/Formula display Tools, Options,
View, Formulas
Ctrl+Shift+A Insert argument names into formula No
direct equivalent
Alt+Down arrow Display AutoComplete
list None
Alt+' Format Style dialog box Format,
Style
Ctrl+Shift+~ General format Format, Cells, Number,
Category, General
Ctrl+Shift+! Comma format Format, Cells, Number,
Category, Number
Ctrl+Shift+@ Time format Format, Cells, Number,
Category, Time
Ctrl+Shift+# Date format Format, Cells, Number,
Category, Date
Ctrl+Shift+$ Currency format Format, Cells, Number,
Category, Currency
Ctrl+Shift+% Percent format Format, Cells, Number,
Category, Percentage
Ctrl+Shift+^ Exponential format Format, Cells, Number,
Category,
Ctrl+Shift+& Place outline border around selected
cells Format, Cells, Border
Ctrl+Shift+_ Remove outline border Format, Cells,
Border
Ctrl+Shift+* Select current region Edit, Goto, Special,
Current Region
Ctrl++ Insert Insert, (Rows, Columns, or Cells) Depends
on selection
Ctrl+- Delete Delete, (Rows, Columns, or Cells) Depends
on selection
Ctrl+1 Format cells dialog box Format,
Cells
Ctrl+2 Bold Format, Cells, Font, Font Style,
Bold
Ctrl+3 Italic Format, Cells, Font, Font Style,
Italic
Ctrl+4 Underline Format, Cells, Font, Font Style,
Underline
Ctrl+5 Strikethrough Format, Cells, Font, Effects,
Strikethrough
Ctrl+6 Show/Hide objects Tools, Options, View, Objects,
Show All/Hide
Ctrl+7 Show/Hide Standard toolbar View, Toolbars,
Stardard
Ctrl+8 Toggle Outline symbols None
Ctrl+9 Hide rows Format, Row, Hide
Ctrl+0 Hide columns Format, Column,
Hide
Ctrl+Shift+( Unhide rows Format, Row,
Unhide
Ctrl+Shift+) Unhide columns Format, Column,
Unhide
Alt or F10 Activate the menu None
Ctrl+Tab In toolbar: next
toolbar None
Shift+Ctrl+Tab In toolbar: previous
toolbar None
Ctrl+Tab In a workbook: activate next
workbook None
Shift+Ctrl+Tab In a workbook: activate previous
workbook None
Tab Next tool None
Shift+Tab Previous tool None
Enter Do the command None
Shift+Ctrl+F Font Drop Down List Format, Cells,
Font
Shift+Ctrl+F+ F Font tab of Format Cell Dialog
box Format, Cells, Font
Shift+Ctrl+P Point size Drop Down List Format, Cells,
Font
- CTRL combination shortcut keys -
- Key Description -
CTRL+( Unhides any hidden rows within the selection.
CTRL+) Unhides any hidden columns within the selection.
CTRL+& Applies the outline border to the selected cells.
CTRL+_ Removes the outline border from the selected cells.
CTRL+~ Applies the General number format.
CTRL+$ Applies the Currency format with two decimal places
(negative numbers in parentheses).
CTRL+% Applies the Percentage format with no decimal places.
CTRL+^ Applies the Exponential number format with two decimal
places.
CTRL+# Applies the Date format with the day, month, and year.
CTRL+@ Applies the Time format with the hour and minute, and AM
or PM.
CTRL+! Applies the Number format with two decimal places,
thousands separator, and minus sign (-) for negative values.
CTRL+- Displays the Delete dialog box to delete the selected
cells.
CTRL+* Selects the current region around the active cell (the
data area enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable
report.
CTRL+: Enters the current time.
CTRL+; Enters the current date.
CTRL+` Alternates between displaying cell values and displaying
formulas in the worksheet.
CTRL+' Copies a formula from the cell above the active cell into
the cell or the Formula Bar.
CTRL+" Copies the value from the cell above the active cell into
the cell or the Formula Bar.
CTRL++ Displays the Insert dialog box to insert blank cells.
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
CTRL+6 Alternates between hiding objects, displaying objects, and
displaying placeholders for objects.
CTRL+7 Displays or hides the Standard toolbar.
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+A Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current
region. Pressing CTRL+A a second time selects the entire
worksheet.
When the insertion point is to the right of a function name in a
formula, displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses when the
insertion point is to the right of a function name in a
formula.
CTRL+B Applies or removes bold formatting.
CTRL+C Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Microsoft Office
Clipboard.
CTRL+D Uses the Fill Down command to copy the contents and format
of the topmost cell of a selected range into the cells below.
CTRL+F Displays the Find dialog box.
SHIFT+F5 also displays this dialog box, while SHIFT+F4 repeats
the last Find action.
CTRL+G Displays the Go To dialog box.
F5 also displays this dialog box.
CTRL+H Displays the Find and Replace dialog box.
CTRL+I Applies or removes italic formatting.
CTRL+K Displays the Insert Hyperlink dialog box for new
hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+L Displays the Create List dialog box.
CTRL+N Creates a new, blank file.
CTRL+O Displays the Open dialog box to open or find a
file.
CTRL+SHIFT+O selects all cells that contain
comments.
CTRL+P Displays the Print dialog box.
CTRL+R Uses the Fill Right command to copy the contents and
format of the leftmost cell of a selected range into the cells to the right.
CTRL+S Saves the active file with its current file name,
location, and file format.
CTRL+U Applies or removes underlining.
CTRL+V Inserts the contents of the Clipboard at the insertion
point and replaces any selection. Available only after you cut or copied an
object, text, or cell contents.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possible.
CTRL+Z Uses the Undo command to reverse the last command or to
delete the last entry you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore
the last automatic correction when AutoCorrect Smart Tags are
displayed.
- Function keys -
F1 Displays the Help task pane.
CTRL+F1 closes and reopens the current task pane.
ALT+F1 creates a chart of the data in the current
range.
ALT+SHIFT+F1 inserts a new worksheet.
F2 Edits the active cell and positions the insertion point at the
end of the cell contents. It also moves the insertion point into the Formula
Bar when editing in a cell is turned off.
SHIFT+F2 edits a cell comment.
F3 Pastes a defined name into a formula.
SHIFT+F3 displays the Insert Function dialog box.
F4 Repeats the last command or action, if
possible.
CTRL+F4 closes the selected workbook window.
F5 Displays the Go To dialog box.
CTRL+F5 restores the window size of the selected workbook
window.
F6 Switches to the next pane in a worksheet that has been split
(Window menu, Split command).
SHIFT+F6 switches to the previous pane in a worksheet that has
been split.
CTRL+F6 switches to the next workbook window when more than one
workbook window is open.
Note When the task pane is visible, F6 and SHIFT+F6 include that
pane when switching between panes.
F7 Displays the Spelling dialog box to check spelling in the
active worksheet or selected range.
CTRL+F7 performs the Move command on the workbook window when it
is not maximized. Use the arrow keys to move the window, and when finished
press ESC.
F8 Turns extend mode on or off. In extend mode, EXT appears in
the status line, and the arrow keys extend the selection.
SHIFT+F8 enables you to add a non-adjacent cell or range to a
selection of cells by using the arrow keys.
CTRL+F8 performs the Size command (on the Control menu for the
workbook window) when a workbook is not maximized.
ALT+F8 displays the Macro dialog box to run, edit, or delete a
macro.
F9 Calculates all worksheets in all open
workbooks.
F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array
formulas) calculates the selected a portion of a formula and replaces the
selected portion with the calculated value.
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open workbooks,
regardless of whether they have changed since the last
calculation.
CTRL+ALT+SHIFT+ F9 rechecks dependent formulas, and then
calculates all cells in all open workbooks, including cells not marked as
needing to be calculated.
CTRL+F9 minimizes a workbook window to an icon.
F10 Selects the menu bar or closes an open menu and submenu at
the same time.
SHIFT+F10 displays the shortcut menu for a selected
item.
ALT+SHIFT+F10 displays the menu or message for a smart tag. If
more than one smart tag is present, it switches to the next smart tag and
displays its menu or message.
CTRL+F10 maximizes or restores the selected workbook
window.
F11 Creates a chart of the data in the current
range.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Visual Basic Editor, in which you can create a
macro by using Visual Basic for Applications (VBA).
ALT+SHIFT+F11 opens the Microsoft Script Editor, where you can
add text, edit HTML tags, and modify any script code.
F12 Displays the Save As dialog box.
- Other useful shortcut keys -
ARROW KEYS Move one cell up, down, left, or right in a worksheet.
CTRL+ARROW KEY moves to the edge of the current data region (data
region: A range of cells that contains data and that is bounded by empty cells
or datasheet borders.) in a worksheet.
SHIFT+ARROW KEY extends the selection of cells by one
cell.
CTRL+SHIFT+ARROW KEY extends the selection of cells to the last
nonblank cell in the same column or row as the active cell.
LEFT ARROW or RIGHT ARROW selects the menu to the left or right
when a menu is visible. When a submenu is open, these arrow keys switch
between the main menu and the submenu.
DOWN ARROW or UP ARROW selects the next or previous command when
a menu or submenu is open.
In a dialog box, arrow keys move between options in an open
drop-down list, or between options in a group of options.
ALT+DOWN ARROW opens a selected drop-down list.
BACKSPACE Deletes one character to the left in the Formula
Bar.
Also clears the content of the active cell.
DELETE Removes the cell contents (data and formulas) from
selected cells without affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of
the insertion point.
END Moves to the cell in the lower-right corner of the window
when SCROLL LOCK is turned on.
Also selects the last command on the menu when a menu or submenu
is visible.
CTRL+END moves to the last cell on a worksheet, in the lowest
used row of the rightmost used column.
CTRL+SHIFT+END extends the selection of cells to the last used
cell on the worksheet (lower-right corner).
ENTER Completes a cell entry from the cell or the Formula Bar,
and selects the cell below (by default).
In a data form, it moves to the first field in the next
record.
Opens a selected menu (press F10 to activate the menu bar) or
performs the action for a selected command.
In a dialog box, it performs the action for the default command
button in the dialog box (the button with the bold outline, often the OK
button).
ALT+ENTER starts a new line in the same cell.
CTRL+ENTER fills the selected cell range with the current
entry.
SHIFT+ENTER completes a cell entry and selects the cell
above.
ESC Cancels an entry in the cell or Formula Bar.
It also closes an open menu or submenu, dialog box, or message
window.
HOME Moves to the beginning of a row in a
worksheet.
Moves to the cell in the upper-left corner of the window when
SCROLL LOCK is turned on.
Selects the first command on the menu when a menu or submenu is
visible.
CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHIFT+HOME extends the selection of cells to the beginning
of the worksheet.
PAGE DOWN Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the right in a
worksheet.
CTRL+PAGE DOWN moves to the next sheet in a
workbook.
CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a
workbook.
PAGE UP Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the left in a
worksheet.
CTRL+PAGE UP moves to the previous sheet in a
workbook.
CTRL+SHIFT+PAGE UP selects the current and previous sheet in a
workbook.
SPACEBAR In a dialog box, performs the action for the selected
button, or selects or clears a check box.
CTRL+SPACEBAR selects an entire column in a
worksheet.
SHIFT+SPACEBAR selects an entire row in a
worksheet.
CTRL+SHIFT+SPACEBAR selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the
current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire
worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all
objects on a worksheet.
ALT+SPACEBAR displays the Control menu for the Excel
window.
TAB Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected
worksheet.
Moves to the next option or option group in a dialog
box.
SHIFT+TAB moves to the previous cell in a worksheet or the
previous option in a dialog box.
CTRL+TAB switches to the next tab in dialog box.
CTRL+SHIFT+TAB switches to the previous tab in a dialog box.
========================================================
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46-A, Karunanidhi
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Ramanathapuram
COIMBATORE 641
045.
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