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Re: Multiple Copies of Material in Archives



Holly,

I work in a community college archives.  I usually keep two copies of certain items like catalogs, brochures for particular events or programs, etc.  That way if one is being used in a display, the other copy can remain in the collection and is accessible to patrons.  I also have a fair amount of items that are in frames, more or less a permanent collection on display in my office.  The duplicates of these framed items are safely stored away as part of the "official" archive collection.  It is a judgement call as far as which items (multiples) should be kept (as multiple copies).  Regards, Lori

>>> Holly Howes <hollyhowes@YAHOO.COM> 03/14/00 05:03PM >>>
Greetings,

The Archives at the University of Maine at Farmington
is undergoing a massive re-organizational project (its
been neglected for about a decade). During the
organizational process I have come across multiple
copies (3 or more) of the same edition of a handbook,
pamphlet, etc. My supervisor and I are wondering how
many copies of such items do other university/college
archives keep? I am in favor of keeping two copies,
whereas my boss only wants to keep one copy.

Thank-you.

Holly M. Howes
Archives Coordinator
Mantor Library
University of Maine at Farmington
41 High Street
Farmington, ME 04938
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