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Re: access restrictions for records containing personal information



As an archivist and as a United Faculty of Florida/UWF Chapter Officer,
I think I can address some of the questions involved with the Union
records.   First, you need to see the current collective bargaining
contract between that union and the state board or university.  Generally
it has regulations on grievance records.   Ours says that the grievant
records are open following conclusion of the grievance.

For sake of history, while I have raised having our union place their
records in the University Archives, they have been reluctant to do so
over concern of access by the "other side."   I would suggest that for
your collection, that you place a restriction of access only by permission
of the Union so users would have to clear their research.   If you can
work out a time period (e.g. all records older than ten years are open),
then so much the better.   Our problem as faculty is that administrators
never seem to let "problems" die, even if they were resolved and supposedly
settled ...

Dean

Dean DeBolt
University Librarian
Special Collections and West Florida Archives
John C. Pace Library
University of West Florida
11000 University Parkway
Pensacola, FL  32514-5750
Tele:  850-474-2213;   Fax:  850-474-3338

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