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Re: Building design and planning - advice needed



I've not been in your specific situation, but am aware of the importance of
checking the local fire codes.  I also have to deal with "nothing within 18
inches
of a sprinkler head."

Since your committee member seems approachable - to a degree - and is
interested in making the most use of space available, have you presented
the
idea of replacing the file cabinets with fixed or movable shelving?
Shelving would
certainly increase the storage space per square foot of floor space, and
would
make better use of the available space.  I can see things such as vertical
files
working better being in a file cabinet.  But materials of a kind and
quantity
which would be efficiently stored in letter- or legal-size archival storage
boxes
(whether 2-1/2 inch or 5-inch boxes, or cartons) would be better stored on
shelving.  I store smaller units on shelving in expandable manuscript
envelopes.  There would be some initial added expense of new archival
boxes,
etc. but a better use of the space.
In addition, when visiting poobahs and other folks come in, shelving with
archival boxes has a very nice appearance.  It would reflect well on you as
well as your committee, and show they "know what they're doing" when it
comes to taking care of important records.

Good luck.
Carol Edwards


Carol A. Edwards
USGS Field Records Library
MS 914, Box 25046, Federal Center
Denver, CO 80225-0046
email: cedwards@usgs.gov
phone: 303-236-1005
fax: 303-236-0015

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