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1) types of publications can be defined by an institution or a group of
institutions;
2) webportals can be connected to the types of information;
3) publications can be published from the institution(s) information systems
to the service;
4) the service provides indexing;
5) the public can search within the types of publications from the portals.

Types of publications are defined in terms of XML-structures. Because XML is
extendable, there are virtually no limits in defining types of publications
in terms of related units of information, which we call: generic information
units (GIU, yes we love those three letter words).

The GIU's have two functions within the webportals: search arguments and
presentation units, so publishers (institutions) have to provide two kinds
of information:
- a representation format for the GUI's, in terms of GUI's and fixed-texts,
interpunctions, etc., once per institution for a type of publication;
- the publications in the form of XML text-documents in which the GUI's of a
type of publication are filled-in. This information is used for indexing and
the composition of the presentation, but also this could be seperated.

The publishers must deliver their publications to the service. To to this,
the information systems of the publisher must be able to:
- compose publications;
- deliver them to the service;
- apply updates.

Fortunally, the composition of publications is not a hard task. The
outcomming of this process are XML-structured text-documents, complying with
the publication type(s). The information provided in the text-documents are
the responsibility of the publisher.

Delivery to the service should be done in one of three ways:
- by push; the institute is connected to the internet and pushes the
publications on their own initiative;
- by pull; the institute is connected to the internet and the service pulls
the publications;
- offline; publications are exported at the institute and imported at the
service.

Initially there will be a burst of publications. When the information at the
service is up-to-date, only updates may apply in the form of modifications
to existing records or addition/deletion of records. A smart tactic in this
is that initially offline delivery applies and after that push or pull.

The public has accessability through the webportals in which search through
and representation of publications is provided. Integration between
institutions is accomplished without the institutions loosing their own
resonsibilities or a very intense level of conformation to each other is
required. On the publications of a specific type, differrent webportals can
be provided specialized to the different groups of users.
Within the presentation of searchresults, links to the website of the
institution can be presented or even digitized material directly (pictures,
audio, video, documents, etc.) from the information systemen that are
directly accessible through the internet.

The user fron the webportal can go through the links to the website of the
institution for:
- detailed information about the object of interest;
- detailed information about the institution;
- contacting the institution;
- ordering of reproductions;
- etc.

all within the security scheme and handeling capabilities of the specific
institution.

All problens solved ? No, but some problems reduce to a other level of
abstraction and some hard parts shift to the area of the archival institutes
themselved and less to computer scientists.

The hard part is not technique, but coorporation from and commitment between
institutes. They have to descide on standards for types of publications and
the constitution of the webportals. And who will provide the resources for
operational services ?

Regards,
Peter van Diermen
DeventIT Multimedia BV
The Netherlands
http://www.deventit.nl


Who is DeventIT Multimedia:
We are a commercial company, focused on the development and sales of
solutions for archiving systems. The key product we provide is Atlantis, a
multimedia asset management platform on which different applications for
different parts of the archival institutions. The concept described is part
of our product strategy for 2000-2001. The described service is called a
"Pulication Server". Our goal is to make this service available in
coorporation with the field of archival institutes.



-----Original Message-----
From: Chris Hurley [mailto:Chris.Hurley@dia.govt.nz]
Sent: 3 mei 2000 22:27
To: aus-archivists@asap.unimelb.edu.au; archives@listserv.muohio.edu;
ICA-L@MAJORDOMO.SRV.UALBERTA.CA
Cc: Suderman, Jim (CZR)
Subject: Re: Virtual Reading Rooms: Providing electronic reference to
electronic records




What a lot of interesting questions Jim Suderman asks!

If there is anyone out there ambitious enough to attempt an answer, I would
like
to add two questions of my own (well, three really) to his admirable list.
Perhaps, in their own way, they are answers to his last question ( "What
additional issues will archivists face in providing access to electronic
records?") :

(1) Will a virtual reading room provide access only to a corporation's
"archival
holdings" or will it instead be synonymous with (or a sub-set of : ugh!) an
access regime for the totality of a corporation's records - a comprehensive
regime of access restrictions and permissions (constantly changing through
time)
governing all access from the external environment into the corporation's
records?  How, if at all, will this differ from the regime governing access
by
those within the corporation's span of control?

(2) Will it make any sense for a corporation to design different access
systems
for (as distinct from comprehensive access systems which differentiate
between)
records and other kinds of information resources under its control - even
though
it may still be necessary to design different access (and even management)
regimes?

All the best
Chris Hurley
National Archives of New Zealand





"Suderman, Jim (CZR)" <Jim.Suderman@archives.gov.on.ca> on 04/05/2000
06:13:08
AM

To:   aus-archivists@asap.unimelb.edu.au, archives@listserv.muohio.edu,
      "'ICA-L@MAJORDOMO.SRV.UALBERTA.CA'" <ICA-L@MAJORDOMO.SRV.UALBERTA.CA>
cc:    (bcc: Chris Hurley/DIA)
Subject:  Virtual Reading Rooms:  Providing electronic reference to electro
nic
      records





Current reference demand for the few electronic records already in the
custody of the Archives of Ontario thankfully remains very low.  However,
due to the increasing use of technology for core businesses within the
Ontario Government, it is expected that neither the quantity of holdings
will remain small nor the requests for access to electronic records remain
low for very long.

To the best of my knowledge, current reference practice for electronic
records consists of providing a copy of the requested records for use
outside the archives, or in a few cases making databases accessible on the
Web.  Will this approach be appropriate to meet researcher expectations and
'best' archival practices (including the requirements of access and privacy
legislation) ten years from now?  Five years from now?

Will researchers be able to draw together at their research table records in
electronic format with those of more traditional media?  Will they be able
to operate copiers (perhaps a la microfilm printers)?  Will archival
electronic records be retrieved as physical or intellectual record
aggregations (e.g., containers or series), or will retrieval be done at a
document (or even more granular) level?  Will archival holdings all be
on-line or near-line and perhaps accessible via the Web or will the
appropriate tapes or disks have to be physically retrieved and the
appropriate file(s) uploaded?

What are institutions doing or what plans are in development to create the
'virtual reading room'?  What additional issues will archivists face in
providing access to electronic records?

<<<  Please forgive cross-postings  >>>

Jim Suderman
Electronic Records Program Coordinator
Archives of Ontario

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