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Position Announcements - PMA Archives



POSITION ANNOUNCEMENT

Please excuse any cross-postings.  Potential applicants: please do not
respond directly to this e-mail - it will bounce to the entire list.
Please use the e-mail address listed below (thank you).

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Project Description
The Archives of the Philadelphia Museum of Art has two temporary
full-time positions available, Project Manager and Project Archivist.
These positions are being funded through a generous grant from the
Andrew W. Mellon Foundation.  The purpose of our four-year project is to
enhance scholarly access to five historically significant manuscript and
record collections, which are held primarily in the Museum's curatorial
departments.  The project staff will implement an integrated program of
processing, database development, digitization, and encoding for
Internet distribution.  We are looking for applicants who are organized,
conceptual self-starters and able to meet deadlines.  Those with
experience working in a museum environment are also highly desirable.

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Project Manager
Under the direction of the Museum's Head Librarian, the incumbent will
be responsible for managing a multi-faceted grant project.  The scope of
the project includes the arrangement and description of collection
materials according to archival principles and practices, database
development, digitization of selected materials, and encoding finding
aids using EAD for distribution via the World Wide Web and Museum
Intranet.  This is a temporary full-time position for a four-year
duration.  Salary commensurate with experience, including a competitive
benefits package.

Responsibilities.  Has primary responsibility for coordinating project
work between the Museum Archives and the curatorial departments.
Establishes and maintains physical and intellectual control over the
collections according to professional standards.  Supervises a full-time
Project Archivist in the appraisal and arrangement of records,
preparation of finding aids, and the development of bibliographic and
collection management records for national and local databases.
Develops and maintains project manuals, procedures, and schedules, as
well as evaluating progress towards project goals.  Ensures that all
project staff are properly trained and proficient in the application of
procedures, and facilitates the eventual knowledge transfer from
temporary to permanent staff upon conclusion of the project.  Supervises
a part-time Digital Collections Support Specialist in developing digital
collections and databases for distribution via the Web and Museum
Intranet through an electronic research site.  Coordinates the
development and maintenance of web sites, brochures, announcements, and
other materials to communicate the goals and progress of the project
within the Museum community.   Makes recommendations on personnel
selection, staffing requirements, equipment, and supplies.  Will process
at least one collection during the project with particularly rich
intellectual content.

Requirements.  M.L.S. from an ALA-accredited library school, and/or an
M.A. degree in art history, history, or related discipline with an
archival specialization.  Five years of professional archival
experience, including appraisal, arrangement, and description of
manuscript or record collections.

Other qualifications.  Demonstrated ability to plan, manage, and
coordinate complex projects, including supervisory experience.
Experience required with a wide range of office automation applications,
including word-processing, spreadsheets, and database programs
(especially MS Access).  Experience with automated bibliographic and
management information systems, including MARC-AMC.  Demonstrated
ability with the EAD DTD, and familiarity with encoded text applications
in general (SGML, XML, and HTML).  Demonstrated ability to work
effectively with individuals at all levels including administrators,
colleagues, and general staff.  Excellent oral and written
communications skills also required.

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Project Archivist
Under the direction of the Project Manager, the incumbent will process
four manuscript and record collections.  This is a grant-funded,
full-time position for a four-year duration.  Salary commensurate with
experience, including a competitive benefits package.

Responsibilities.  Arrange, describe and make accessible selected Museum
archival records and manuscript collections according to professional
standards.  Analyze unprocessed and semi-processed records to develop
appraisal criteria and arrangement and description procedures.  Identify
and care for "at risk" documents either through basic preservation
procedures or coordinating conservation treatment with outside vendors.
Prepare descriptive inventories (biographical/historical note, scope and
content note, appraisal note, folder listing) using a collection
management system and adhering to bibliographic and metadata standards.
Responsible for the successful encoding of finding aids, either through
tagging documents in-house, or overseeing the work of a document
conversion vendor.  Train and supervise a full-time Project Assistant.
Assists Project Manager and Digital Collections Support Specialist in
digital content development by integrating EAD documents in the
electronic research site.

Requirements.  M.L.S. from an ALA-accredited library school, and/or an
M.A. degree in art history, history, or related discipline, with an
archival specialization.  Three years professional experience processing
manuscripts and/or institutional records in an archival repository.

Other qualifications.  Experience with descriptive cataloging
principles, including MARC-AMC and metadata standards.  Demonstrated
ability with the EAD DTD, and familiarity with encoded text applications
in general (SGML, XML, and HTML).  Familiarity with collection
management systems and scanning technologies.  Knowledge of basic
preservation principles and techniques.  Excellent written and oral
communications skills required, as well as the ability to work as a team
member.

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Contact Us:
Please e-mail your cover letter with salary requirements and resume to
Deborah Posner at: jobs@philamuseum.org.  When submitting your resume
via the internet, please use the following applicable formatting
guidelines: avoid the use of bold, underline or italic enhancements,
avoid the use of accent marks and apostrophes, and do not enhance your
resume by using borders, boxes, graphics or shadows.

If you wish to mail your resumé, please send it via U.S. Mail or
facsimile to:

                         Human Resources Department
                         Philadelphia Museum of Art
                         P.O. Box 7646
                         Philadelphia, PA 19101-7646

                         Fax: 215/684-7977

Review of the applications will begin immediately and will continue
until the positions are filled.

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The Philadelphia Museum of Art stands among the great art institutions
of the world. In the over 115 years since its founding, it has grown far
beyond the limits originally set for it. Today the Museum houses over
300,000 works of art encompassing some of the greatest achievements of
human creativity, and offers a wealth of exhibitions and education
programs for a public of all ages.

The Philadelphia Museum of Art - in partnership with the city, the
region, and art museums around the globe - seeks to preserve, enhance,
interpret, and extend the reach of its great collections in particular,
and the visual arts in general, to a growing and increasingly diverse
audience as a source of delight, illumination, and lifelong learning.

The Philadelphia Museum of Art, a non-profit institution, is an equal
opportunity employer with a commitment to create and maintain a diverse
community.

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Susan K. Anderson
Archives
Philadelphia Museum of Art
PO Box 7646
Philadelphia, PA  19101-7646

voice mail: (215) 684-7659
fax: (215) 236-0534
e-mail: skanderson@philamuseum.org
http://www.philamuseum.org


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