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Scope Notes Field



Judy    The 351 should just describe how the records are organized or
arranged--as in "Organized into three series [name them]" or
"Arranged chronologically."  etc etc.

You could put the information below into the 520 or into a 500.
There is a wonderful field, the 561, Ownership and Custodial
History, where you can make remarks about where things were
at different times.  The early group of records was in your
custody but stored separately, as I understand.  Probably a
simple 500, the general note field, would take care of it.
You have two pieces of information below.  One is that Earlier
petitions for building permits were found in the vault after
the later records were inventoried.  The second is that
Archivists dealt with the arrangement and description problem
by creating the unusual numbering system.
        Hope this helps.

Elizabeth W. Knowlton
Manuscripts Curator
Georgia Dept. of Archives and History
Atlanta, GA  30334
404-656-2397



>I am creating a OCLC bib record for a group of records entitled "Office of
the Building Inspector, City of Savannah, Georgia, 1909-1941.  In the
finding aid , there is a paragraph separate from the descriptive portion of
the scope notes which states as follows:

"Additional boxes of petitions for building permits were found in the vault
that pre-dated the papers already in this record group.  As a result the
early material has been placed at the beginning of the record group in
boxes marked 1X through 5X.  See inventory for detail list of box content."

What should I do with this separate paragraph?  Should I put it in a 351
field or just leave it as part of the 520 field?

Also, if it goes in the 351 field, how would it be coded and tagged?

Thanks for your help.

Judy Wood<

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