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A Little Too Generous?



Greetings:

  Earlier this week I was visited by a scholar from another state. This
person, without consulting us, has written a grant proposal (which has been
funded) to digitize and post on the Internet primary documents relating to
the Civil Rights Movement. She came expecting unlimited access to our
holdings, and expects the "first phase" of her project to total 10,000
documents. I have explained to this scholar why we cannot allow this, and
have told her that we would allow her to use a small number of select
documents. She has received the same answer from another archives here.But I
sense that the issue is not entirely settled.
  I have proposed to our administration that we take this opportunity to
formulate a policy for this type request because it is likely that we will
receive others in the coming years. I have presented my arguments to the
administration.
  Without attempting to influence any respondents I would appreciate hearing
from others as to how you would respond to this type request, and what are
your reasons. I would also appreciate hearing from repositories that limit
the percenatge of material that can be photocopied from your collections and
why. I think that in some ways the two situations are similiar.
  Many thanks for your collected wisdom.

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