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Re: User Registration Forms



At the Mass. State Archives the patron registration books and document
request forms are  "permanent records." Invaluable for tracking who has had
access to records - especially if in the future it is determined that
records are missing or incomplete.

/Bill

Bill Milhomme
Field Archivist
Mass. Historical Records Advisory Board
617.727.2816


> Subject:      Re: User Registration Forms
>
> Please send responses to the list on this one...we're in the same
> situation:)
>
> Thanks,
>
> Chuck Thomas
>
> At 09:32 AM 09/26/2000 -0500, you wrote:
> >Hello,
> >
> >I need to pick the brains of more experienced archivists here.  I have a
> >user registration form that new archives' customers complete when they
> >first come here.  They also sign a sheet of rules, acknowledging that
> >they've read them & agree to comply with them.  My question is, how long
> >do I need to keep these sheets?  I input the information into an Access
> >database for tracking purposes but at present have no way to input
> >something like a record of their signature, etc.
> >Additionally, each person completes a call slip when they request items
> >from the collections.  I also input this information into access for
> >tracking purposes but again, have no way to include their signature.
> >How long should I keep the originals of these forms?
> >I'd appreciate any advice on this.
> >
> >Thanks!
> >

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