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FW: Museum exhibition files-- retention question



> -----Original Message-----
> From: Sarah Demb [SMTP:sdemb@fas.harvard.edu]
> Sent: Thursday, November 09, 2000 11:06 AM
> To:   Sammie Morris
> Subject:      Re: Museum exhibition files-- retention question
>
> Hi Sammie,
>
> Ah, the age-old question! If you can convince your librarian to keep them
> in a vertical file, you could cross-reference to the vertical file from
> the exhibit file. We also have our own "reference vertical file" where we
> keep that type of thing which we've pulled from the accession files - you
> could do the same  thing for your exhibit files if you don't mind keeping
> a paper trail. Our exhibit files are a mess, BTW, and include this kind of
> stuff!
>
> Sarah
>
> At 10:33 AM 11/9/00 -0600, you wrote:
>
>
> Fellow Archivists,
>
> This is mostly a question for other museum archivists, although I would
> welcome input from any one of you.
>
> In our exhibition files we have lots of photocopied articles from various
> publications that our curators used when doing research for exhibits.
> Normally, it would be my instinct to discard these, as they are not
> originals, not generated by our museum, and are available through other
> sources, such as regular art libraries.  Not to mention the amount of
> space
> they are taking up in the files! (We have over 500 feet of exhibition
> records.)  Space is a major issue for our archives-- we really have little
> room for future growth of our collections.
>
> However, I was speaking about these articles with our Head of Libraries
> and
> Archives and she pointed out that if anyone was researching a particular
> exhibit they might be interested in knowing what sources the curators
> consulted.  She also pointed out that some of the articles might require a
> lot of time and energy to locate again and that it would be preferable to
> keep these in case we needed them in the future.
>
> I'd love to hear your opinions on this issue, especially from those of you
> with experience writing retention schedules for museum archives.
>
> Sammie Morris, CA
> Archivist
> Dallas Museum of Art
> 1717 North Harwood
> Dallas, Texas 75201
> Phone: (214) 922-1375
> Fax: (214) 954-0174
> Email: smorris@dm-art.org
> Web: <http://www.dm-art.org/>
>
>
> Sammie Morris, CA
> Archivist
> Dallas Museum of Art
> 1717 North Harwood
> Dallas, Texas 75201
> Phone: (214) 922-1375
> Fax: (214) 954-0174
> Email: smorris@dm-art.org
> Web: <http://www.dm-art.org/>
>
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>
> **************************************************************************
> *******************************************
> Sarah R. Demb, M.L.I.S. | Museum Archivist              ARCHIVES RESEARCH
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A posting from the Archives & Archivists LISTSERV List!

To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu
      In body of message:  SUB ARCHIVES firstname lastname
                    *or*:  UNSUB ARCHIVES
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Or to do *anything* (and enjoy doing it!), use the web interface at
     http://listserv.muohio.edu/archives/archives.html

Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>