[Date Prev][Date Next][Thread Prev][Thread Next][Date Index][Thread Index]

FW: Museum exhibition files-- retention question



> -----Original Message-----
> From: Bernadette A. Boucher [SMTP:balibra76@yahoo.com]
> Sent: Thursday, November 09, 2000 1:01 PM
> To:   Sammie Morris
> Subject:      Re: Museum exhibition files-- retention question
>
> Hello there, Sammie---
>
> I just faced this question myself--- I am in the
> process of organizing my files from an exhibit I just
> curated.  I have 3 file drawers of records, which is
> larger than my library's entire exhibit file!  :)
>
> As part of my catalog, I had a "bibliography" section
> where I listed (with complete citations) all the
> sources I used in compiling the exhibit.  So this
> allowed me to toss photocopies and clippings from
> common reference books and periodicals--- a person who
> is interested in my sources can use the bibliography
> and track them down pretty quickly.  Maybe you'd want
> to compile a bibliography of the articles as part of
> your finding aid for your records (maybe not
> retrospectively, but for new files that come in)?---
> or better yet, interact with curators and have THEM
> compile it as they are curating new exhibits.
>
> Just a thought,
>
> Bernadette  :)
>
>
>
>
> --- Sammie Morris <SMorris@DM-ART.ORG> wrote:
> > Fellow Archivists,
> >
> > This is mostly a question for other museum
> > archivists, although I would
> > welcome input from any one of you.
> >
> > In our exhibition files we have lots of photocopied
> > articles from various
> > publications that our curators used when doing
> > research for exhibits.
> > Normally, it would be my instinct to discard these,
> > as they are not
> > originals, not generated by our museum, and are
> > available through other
> > sources, such as regular art libraries.  Not to
> > mention the amount of space
> > they are taking up in the files! (We have over 500
> > feet of exhibition
> > records.)  Space is a major issue for our archives--
> > we really have little
> > room for future growth of our collections.
> >
> > However, I was speaking about these articles with
> > our Head of Libraries and
> > Archives and she pointed out that if anyone was
> > researching a particular
> > exhibit they might be interested in knowing what
> > sources the curators
> > consulted.  She also pointed out that some of the
> > articles might require a
> > lot of time and energy to locate again and that it
> > would be preferable to
> > keep these in case we needed them in the future.
> >
> > I'd love to hear your opinions on this issue,
> > especially from those of you
> > with experience writing retention schedules for
> > museum archives.
> >
> > Sammie Morris, CA
> > Archivist
> > Dallas Museum of Art
> > 1717 North Harwood
> > Dallas, Texas 75201
> > Phone: (214) 922-1375
> > Fax: (214) 954-0174
> > Email: smorris@dm-art.org
> > Web: http://www.dm-art.org
> >
> >
> > Sammie Morris, CA
> > Archivist
> > Dallas Museum of Art
> > 1717 North Harwood
> > Dallas, Texas 75201
> > Phone: (214) 922-1375
> > Fax: (214) 954-0174
> > Email: smorris@dm-art.org
> > Web: http://www.dm-art.org
> >
> > A posting from the Archives & Archivists LISTSERV
> > List!
> >
> > To subscribe or unsubscribe, send e-mail to
> > listserv@listserv.muohio.edu
> >       In body of message:  SUB ARCHIVES firstname
> > lastname
> >                     *or*:  UNSUB ARCHIVES
> > To post a message, send e-mail to
> > archives@listserv.muohio.edu
> >
> > Or to do *anything* (and enjoy doing it!), use the
> > web interface at
> >
> > http://listserv.muohio.edu/archives/archives.html
> >
> > Problems?  Send e-mail to Robert F Schmidt
> <rschmidt@lib.muohio.edu>
>
>
> =====
> Bernadette A. Boucher, MLS (Rutgers, May 1999)
> "It's alright to 'like books' but a librarian should like people."
>
> balibra76@yahoo.com
>
> __________________________________________________
> Do You Yahoo!?
> Thousands of Stores.  Millions of Products.  All in one Place.
> http://shopping.yahoo.com/

A posting from the Archives & Archivists LISTSERV List!

To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu
      In body of message:  SUB ARCHIVES firstname lastname
                    *or*:  UNSUB ARCHIVES
To post a message, send e-mail to archives@listserv.muohio.edu

Or to do *anything* (and enjoy doing it!), use the web interface at
     http://listserv.muohio.edu/archives/archives.html

Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>