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Position opening at NARA-Rocky Mountain Region



PUBLIC NOTICE ANNOUNCEMENT
POSITION:  Archives Specialist  
VACANCIES:  1
ANNOUNCEMENT NUMBER:  01-0211 JP
SERIES:   GS-1421                                       	
GRADES:   GS-9,  $35,793 - $46,527 per annum
          GS-11, $43,307 - $56,300 per annum

OPENING DATE: 11-27-00                            CLOSING DATE: 12-22-00

Your completed application package must be RECEIVED or POSTMARKED by the closing date.

PLACE OF EMPLOYMENT:  National Archives & Records Administration
                      Office of Regional Records Services
                      Rocky Mountain Region
                      Denver CO

IMPORTANT NOTE: This position is full-time permanent. U.S. citizenship is required. Position is in the AFGE bargaining unit. Relocation expenses will NOT be paid. Positions require background investigation. In accordance with 5 USC 3303, recommendations by a Senator or Representative may not be considered except as to the character or residence of the applicant.  Enrollment in Direct Deposit/Electronic Fund Transfer is required as a condition of employment for all new employees.

NARA's MISSION: The National Archives and Records Administration (NARA), an independent Federal agency, is at the forefront in fields from document preservation to electronic records. Exciting developments in these fields, along with NARA's growing leadership in information technologies, make it a vital and interesting place to work. By ensuring ready access to essential evidence - records from all three branches of the Federal Government that document the rights and entitlements of citizens, the actions for which Federal officials are accountable, and the national experience - NARA bears unique importance in a democratic system that depends upon the preservation and availability of such records.

At more than thirty sites across the country - regional archives and records services facilities, Presidential libraries, and three major buildings in the Washington, D.C., area - NARA safeguards and makes available millions of textual and non-textual records ranging from our Declaration of Independence and Constitution to a rapidly increasing number of modern electronic files. NARA each year welcomes to its exhibits nearly two million visitors and serves the needs of thousands of researchers. NARA assists Federal agencies in documenting their activities; publishes the Federal Register and other official documents; oversees Federal declassification policies; and makes grants supporting initiatives to document American history.

ABOUT US:  The National Archives-Rocky Mountain Region is located in the Denver Federal Center (DFC) in a western suburb of Denver at the base of the Front Range of the Rocky Mountains. The DFC is a secured facility that is home to some 27 federal agencies employing over 6,000 people. The DFC has free parking, a child care center, a fitness center, jogging paths, credit unions, cafeterias, and wildlife. Many restaurants are near, as are major shopping areas. The DFC is easily accessible by car or bus from a major east-west freeway or Interstate 70, the primary route to mountain recreation areas.

DUTIES: Incumbent has responsibility for managing and coordinating the functions relating to the creation, control, transfers, security, storage, maintenance, and disposition of federal records carried out at the facility. 
Under the direction of the supervisor, the incumbent serves as a Team Leader over a group of established or alternating employees in the performance of regular/continuing work and/or changing project assignments.  Negotiates with and assists other agencies in planning, directing, and coordinating a wide range of services on all holdings of the facility, which involves numerous record groups from federal agencies in a multi-state area. Contacts key officials of federal agencies to resolve operating problems associated with any of the assigned functional responsibilities. Studies, analyses, and projects require extensive research to gain a thorough knowledge of the technical and professional aspects of the organization, and of its operations and functions. 

QUALIFICATION REQUIREMENTS: Applicants will not be required to take a written examination, but will be rated on the extent and quality of their education and/or experience according to information provided in their application forms.  To be rated eligible, applicants must meet one of the requirements described below:

FOR GS-9:
Experience: One year of specialized experience equivalent to at least the GS-7 level of the Federal service.  The specialized experience must have demonstrated the ability to perform the duties of this position as described above, and must have provided the applicant with the following knowledge, skills and abilities:
· Demonstrated ability to perform studies (i.e., collect and evaluate data, analyze problems, recommend and implement solutions)
· Demonstrated knowledge of accessioning and disposal procedures, space management and related program issues, and security guidelines
· Demonstrated knowledge of archival, records and information management principles, methods, and regulations (i.e., records control schedules, filing methods, electronic records systems, and the life cycle of records)
· Demonstrated ability to communicate in writing
· Demonstrated ability to communicate orally
· Demonstrated ability to lead others in the performance of work
OR
Education: Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree in archival science or a directly related field.  Such education must demonstrate the acquisition of the KSA's described in the experience section above.
OR
Combination of Education and Experience:  A combination of successfully completed graduate education and experience may be used to meet total requirements for this position.
                      
FOR GS-11:
Experience: One year of specialized experience equivalent to at least the GS-9 level of the Federal service.  The specialized experience must have demonstrated the ability to perform the duties of this position as described above, and must have provided the applicant with the following knowledge, skills and abilities:
· Demonstrated ability to perform studies (i.e., collect and evaluate data, analyze problems, recommend and implement solutions)
· Demonstrated knowledge of accessioning and disposal procedures, space management and related program issues, and security guidelines
· Demonstrated knowledge of archival, records and information management principles, methods, and regulations (i.e., records control schedules, filing methods, electronic records systems, and the life cycle of records)
· Demonstrated ability to communicate in writing
· Demonstrated ability to communicate orally
· Demonstrated ability to lead others in the performance of work
OR
Education: Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree in archival science or a directly related field.  Such education must demonstrate the acquisition of the KSA's described in the experience section above.
OR
Combination of Education and Experience:  A combination of successfully completed graduate education and experience may be used to meet total requirements for this position.
 	
BASIS OF RATING:  Applicants will be rated on their responses to items in the Supplemental Qualifications Statement as recorded on the Qualifications and Availability Form (Form C) or through the electronic application process.  

HOW TO APPLY:  Please read and follow the 2-step process described below to ensure that you submit a complete application package.  Applicants will be evaluated on the basis of information provided in their initial application forms only.  This office will not solicit information that is missing or seek clarification of unclear information, nor will additional information be accepted after the final receipt date.  Failure to provide complete information and/or supporting documentation may result in receipt of a lower or ineligible rating.
 
STEP 1)  WRITTEN APPLICATION
Submit a resume, Optional Application for Federal Employment (OF-612), or other written application format of your choice. Be sure your resume contains all of the information requested below:
-  Job Information: Announcement Number, title, and
   grade(s) for which you are applying.
-  Personal Information:  Full name, mailing address (with zip
   code) and day/evening telephone numbers (with area code);
   Social Security Number; and country of citizenship.  If ever
   employed by the Federal Government, please show the highest
   civilian grade held, job series, and dates of employment in
   the grade.
-  Education:   High School name, city, state, and zip code,
   date of diploma or GED; colleges and/or Universities
   attended, city, state, and zip code; major field(s) of study;
   and type and year of degree(s) received.  If no degree
   received, show total credit hours received in semester or
   quarter hours.  If you qualify and/or claim to qualify for
   this position based on education, YOU MUST SUBMIT A COPY OF
   YOUR COLLEGE TRANSCRIPTS.  Failure to do so will result in an
   ineligible rating.
-  Work Experience:  Provide the following for each paid and
   non-paid position held related to the job for which you are
   applying (do not provide job descriptions):  job title;
   duties and accomplishments; employers name and address;
   supervisor's name and phone number; starting and ending dates
   of employment (month and year); hours per week; and salary.
   Indicate if your current supervisor may be contacted. 
-  Other Qualifications: job-related training courses (title and
   year); job-related skills (e.g., other languages, computer
   software/hardware, tools, machinery, typing speed, etc.);
   job-related certificates and licenses; job-related honors,
   awards, and special accomplishments (e.g., publications,
   memberships in professional or honor societies, leadership
   activities, public speaking, performance awards, etc.).  Do
   not send documents unless specifically requested.
-  Veterans Preference:  If you are applying for 5-point Veterans
   Preference, submit a copy of your DD-214.  If you are applying
   for 10-point Veterans Preference, submit a Standard Form 15,
   Application for 10-Point Veteran Preference, and the proof
   requested by the form.  More information on veterans'
   preference is available in the Vets' Guide that can be found
   on the Internet at www.opm.gov.
-  Federal employees:  If you are or have been a Federal
   employee, please submit a copy of your latest Notification of
   Personnel Action, Form SF-50, and your most recent or last
   performance appraisal.  If you are applying for priority
   consideration under the Agency Career Transition Assistance
    Program (CTAP) or the Interagency Career Transition
   Assistance Program (ICTAP), you must submit additional
   documentation.  See the Special Selection Priority
   Consideration Section on this Announcement for further
   information, instructions, and requirements.

STEP 2) SUPPLEMENTAL QUALIFICATIONS STATEMENT
Respond to the questions on the attached Supplemental
Qualifications Statement (SQS).  This may be done either
electronically or by completing OPM Form 1203-AW, Qualification
and Availability Form "C", in hard copy format.

  I.  Electronic Application Options:  This is the most     
      convenient option if you have access to a computer with
      communications and/or Internet capability.  If you choose
      to file electronically, you must do so by the CLOSING DATE
      of this announcement (12-22-00).  If this equipment is not
      available to you, or you fail to file electronically by
      the CLOSING DATE, you must submit a hard copy (Form C)
      with your written application (refer to the "Hard Copy"
      section below).
      a)  World Wide Web           
          1. Connect to the USAJOBS web site at                 
             http://www.usajobs.opm.gov
          2. Click on On-line Application from the USAJOBS logo
             or the text line below the logo
          3. Click on "Complete On-line Supplemental
             Qualifications Statement"
          4. Scroll down the on-line application screen until
             the "Enter Control Number" box appears
          5. Enter Control Number CK0211 and click on "Submit"
             to begin the on-line application
          6. Follow the instructions on the Supplemental
             Qualifications Statement Questionnaire for the rest
             of the items

NOTE FOR ELECTRONIC FILERS:  After completing the on-line application, you will know if your electronic submission through the World Wide Web has been successful when you receive a "Thank You" message stating that your on-line application for the Control Number has been received. IF YOU DO NOT RECEIVE A MESSAGE, PLEASE TRY AGAIN, AS THIS INDICATES THAT YOUR 
RESPONSES HAVE NOT BEEN ENTERED INTO THE OPM DATABASE.  When you do receive this message, please print or save it, as it is your only confirmation of a timely submission.

After filing your SQS responses on-line, your resume and any other requested documentation must be faxed to 816-426-5104
 or mailed to the address below.  Your resume must be received in our office by the filing deadline and must include the written notation "ATTN: ELECTRONIC FILER."

 II. Hard Copy:  Complete the hard copy Form "C" and mail it (the 
     Form C cannot be faxed) and all other requested forms
     (resume, etc.) to the mailing address listed below.  You may
     request a Form "C" by phone in the following manner:
      1.  Call USAJobs by Phone at 816-426-5702.
      2.  Press 1 for the main menu
      3.  At the main menu, select 3 to request application forms
      4.  Press 1 to continue (indicating you are sure of the
          application material you need to request)
      5.  Follow the prompts to ASK THAT A FORM "C" BE MAILED
          TO YOU, and to record your name and address.

Mailing Address:    U.S. Office of Personnel Management
                    ATTN: 01-0211 JP
                    601 East 12th Street, Room 131
                    Kansas City, Missouri  64106
   
Where to Get Forms:  If you DO NOT have all of the required
application forms listed above under the "Basis of Rating" and
"How to Apply" sections,  you may write to our office at the
address listed above or request them by phone in the following
manner:   
1.  Call USAJOBS by Phone at 816-426-5702.
2.  Press 1 for the main menu
3.  At the main menu, select 3 to request application forms
4.  Press 1 to continue (indicating you are sure of the
    application material you need to request)
5.  Follow the prompts to ASK FOR ANNOUNCEMENT NUMBER 01-0211 JP,
    and to record your name and address.

Eligibility:  Applicants will not be considered for other positions on the basis of this application.

SPECIAL SELECTION PRIORITY CONSIDERATION PROVISIONS FOR SURPLUS
AND DISPLACED FEDERAL EMPLOYEES:

Individuals who have special selection priority rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection.  CTAP and ICTAP eligibles will be considered well qualified if they receive a score of 90 or above (excluding veteran's preference points).

 Current or former Federal employees seeking priority selection consideration under CTAP/ICTAP provisions must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704(a) for ICTAP.  This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current or last position, grade level, and duty location.  YOU MUST ANNOTATE YOUR APPLICATION TO REFLECT YOU ARE APPLYING AS A CTAP OR ICTAP ELIGIBLE.

Reasonable Accommodation:  This agency provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.  The decision on granting reasonable accommodation will be on a case-by-case basis. 

     THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER
 IMPORTANT!!

APPLICANT CHECKLIST:
To ensure that you have filed correctly and completely, please see the list below.  Each of these is explained in detail in the announcement, so be sure to refer to the corresponding section of the announcement for complete instructions.

____ Submit answers to the Supplemental Qualifications Statement. This can be done in either of the following ways:
Form C - Explained in detail under the "Hard Copy" section of the announcement.  DO NOT FAX THIS FORM - IT MUST BE MAILED.
-OR-
Electronic Filing - Explained in detail under the "Electronic Application Options" section of the announcement.  REMEMBER:  Print out your "Thank You Message" or "Notice of Applicant Responses" as confirmation of your filing status; and write "Electronic Filer" at the top of your written application.

____ Submit written application of your choice.  You may submit an OF-612, SF-171, or personal resume.  Whichever you choose, please be sure it contains all of the information outlined in the "Written Application" section of the announcement. 

____ Transcripts.  If you qualify and/or claim to qualify for this position based on education, you must submit transcripts.

____ Proof of Veterans Preference.  If you are claiming 5-point veteran's preference, please submit a DD-214.  If claiming 10-point veteran's preference, submit a Standard Form 15 and any other documentation required on the reverse of the Standard Form 15.

____ Proof of Eligibility for Priority Consideration.  See the "Special Selection Priority Consideration Provisions for Surplus and Displaced Federal Employees" section at the end of the announcement. 

DO NOT SEND THIS CHECKLIST WITH YOUR APPLICATION
 United States Office of Personnel Management
Kansas City Service Center                 
601 East 12th Street, Room 131              
Kansas City, MO  64106    


               Supplemental Qualifications Statement
                                for
                 Archives Specialist, #01-0211 JP                     


                           INSTRUCTIONS:    
In this booklet, you will be asked to provide information regarding your experience and education as it relates to this position.  All applicants must file their responses electronically or complete the Form C, Qualifications and Availability Form.  FAILURE TO FILE ELECTRONICALLY OR SUBMIT A COMPLETE FORM C WILL REMOVE YOU FROM CONSIDERATION.
    
If you are applying through one of the on-line application options, please write or circle your responses to each of the Occupational Questions in Section 17 prior to connecting.  Refer to instructions below for Section 17.  
    
If you are completing the hard copy Qualifications and Availability Form "C", mark your responses in the appropriate area of the form using a #2 pencil.  (Our automated system cannot process this form unless it is completed with a #2 pencil).  Be sure to print your response in the boxes and blacken in the corresponding ovals.  Do not fold, staple, paper clip, rubber band, or mutilate this form.  Return the Form C and any additional forms requested to our office at the address listed above.  Refer to the Federal Employment Opportunity Announcement for further details on what to file when applying for this position.
    
The responses you provide electronically or on the Form C will be used together with the information you provide on a resume, Optional Application for Federal Employment (OF-612), or any other written format you choose to determine your qualifications for this position.

The OPM control number for this position is CK0211.

The Vacancy ID number is CK10211.

Enter the following to complete the on-line application or Form "C":
    
Sections 1-3:                   Self explanatory (Form C only).  NOTE: On the
                        on-line application, you must enter the
                                Vacancy ID Number, CK10211.
Section 4:                              Occupation code.  Enter 1421 D.
Section 5:                              Enter 10211 (case number).
Section 6:                              Enter 09 or 11 as the lowest grade you will accept.
If you select 09, you will be considered for both grades. If you select 11, you will only be considered at the 11 level.
Section 7:         Under item A, darken the "Y" circle that
                   corresponds to "40 hours per week".

Under item E, answer the following questions:
Question 1: Are you currently a NATIONAL ARCHIVES AND RECORDS ADMINISTRATION employee who has been declared surplus AND is requesting special selection priority consideration under the NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Career Transition Assistance Program (CTAP)?
          Y = Yes          N = No
Question 2: Are you a displaced Federal employee who is requesting special selection priority consideration under the Interagency Career Transition Assistance Program (ICTAP)?
          Y = Yes          N = No
NOTE: If your answer is yes to Question 1 or 2, you must meet the
CTAP or ICTAP eligibility requirements AND submit supporting
proof documentation.  Refer to the Special Selection Priority
Consideration Provisions for Surplus or Displaced Federal
Employees in the vacancy announcement for additional information.

Section 8:         Enter 001 in the first block ONLY.  Leave
                   blocks 2-10 blank.
Section 9:         Enter 001 (geographic availability) in the
                   first block ONLY.  Leave blocks 2-9 blank.
Sections 10-16:    Self explanatory.  On the Form C, be sure to
                   darken only ONE oval in each column.
-------------------
Section 17:        Occupational Questions.  Please answer all
                   questions to the best of your ability.
 
NOTE: Any experience claimed in response to the following questions MUST be supported by information in your written application (resume, OF-612, or SF-171).  This information must be SPECIFIC, (i.e., duties, responsibilities, accomplishments).  Your written application must also contain all of the information listed in the vacancy announcement under the "How to Apply" section.  Failure to provide all of the required information may result in your disqualification.    

1. From the descriptions below, select the letter which best corresponds to the highest level of education and/or experience which you fully possess and which demonstrates your ability to perform the duties of this position.  DARKEN THE APPROPRIATE OVAL ON THE FORM C, SECTION 17, NUMBER 1, TO INDICATE YOUR RESPONSE.  SELECT ONLY ONE LETTER.  (NOTE: EXPERIENCE IS BASED ON A 40-HOUR WORKWEEK.  IF YOU HAVE LESS THAN 40 HOURS PER WEEK, YOU MUST PRORATE YOUR EXPERIENCE).

A.  I possess one year of specialized experience equivalent to at least the GS-7 level of the Federal service.  The specialized experience demonstrated the ability to perform the duties of this position as described above, and provided me with the following knowledge, skills and abilities:
· Demonstrated ability to perform studies (i.e., collect and evaluate data, analyze problems, recommend and implement solutions)
· Demonstrated knowledge of accessioning and disposal procedures, space management and related program issues, and security guidelines
· Demonstrated knowledge of archival, records and information management principles, methods, and regulations (i.e., records control schedules, filing methods, electronic records systems, and the life cycle of records)
· Demonstrated ability to communicate in writing
· Demonstrated ability to communicate orally
· Demonstrated ability to lead others in the performance of work

B.  I possess a Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree in archival science or a directly related field.  Such education demonstrates the acquisition of the KSA's described in the experience section above.

C.  I possess a combination of successfully completed graduate education and experience to meet the requirements for this position at the GS-9 level.  Only graduate education in excess of the first year may be combined with experience under this response.

D.  I possess one year of specialized experience equivalent to at least the GS-9 level of the Federal service.  The specialized experience demonstrated the ability to perform the duties of this position as described above, and provided me with the following knowledge, skills and abilities:
· Demonstrated ability to perform studies (i.e., collect and evaluate data, analyze problems, recommend and implement solutions)
· Demonstrated knowledge of accessioning and disposal procedures, space management and related program issues, and security guidelines
· Demonstrated knowledge of archival, records and information management principles, methods, and regulations (i.e., records control schedules, filing methods, electronic records systems, and the life cycle of records)
· Demonstrated ability to communicate in writing
· Demonstrated ability to communicate orally
· Demonstrated ability to lead others in the performance of work

E.  I possess a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree in archival science or a directly related field.  Such education demonstrates the acquisition of the KSA's described in the experience section above.

F.  I possess a combination of successfully completed graduate education and experience to meet the requirements for this position at the GS-11 level.  Only graduate education beyond the first two years may be combined with experience under this standard.

G. I do not possess any of the required education and/or experience to qualify for this position.


For each task in the following group, choose the statement from the list below that best describes your experience and/or training.  Darken the oval corresponding to that statement in Section 17 on the Form C. Please select only one letter for each item.
    
A - I have not had education, training or experience in
    performing this task.
    
B - I have had education or training in performing this task,
    but have not yet performed it on the job.

C - I have performed this task on the job.  My work on this task
    was monitored closely by a supervisor or senior employee to  
    ensure compliance with proper procedures.
    
D - I have performed this task as a regular part of a job.  I
    have performed it independently and normally without review  
    by a supervisor or senior employee.

E - I am considered an expert in performing this task.  I have
    supervised performance of this task or am normally the person
    who is consulted by other workers to assist them in doing
    this task because of my expertise.


2. Review transfers of records proposed by organizations.
3. Perform physical reviews of accessions.
4. Perform paperwork reviews.
5. Perform database reviews.
6. Review the work of others as they perform accessioning of records.
7. Assist records officers in correcting deficiencies.
8. Develop and implement plans and procedures to maximize space utilization.
9. Conduct and document studies to determine adequacy of space, facilities, and equipment for the storage and servicing of records.
10. Take into consideration all the factors of space availability, such as relocation potential, disposal activity, retention periods, the order of records shipments, and facilitation of and overall impact on reference service.
11. Perform necessary analysis and respond to memoranda related to the accessioning and space planning operations.
12. Perform duties related to the disposition of records and other materials stored in a facility.
13. Review disposal reports and associated documents.
14. Ensure that all accessions listed on reports are properly scheduled and eligible for disposal.
15. Interpret and apply authorized disposition standards to Federal records.
16. Examine scheduled records to ensure that records series are identified and scheduled properly.
17. Review unscheduled records to identify specific records series which may be disposable.
18. Identify and reschedule records because of new or revised policies or procedures.
19. Review and apply permanent records disposition authorities.
20. Coordinate the transfer of permanent records to other offices.
21. Perform necessary analysis and responds to memoranda related to the disposition of records.
22. Facilitate the proper disposition of records through contact and coordination with records officers and employees.
23. Facilitate the proper disposition of personal papers of Members of Congress through liaison with district offices.
24. Analyze operations, policies, procedures, and programs as they impact a reimbursable records servicing program.
25. Analyze effectiveness of accession and disposal policies.
26. Analyze effectiveness of automated processing systems.
27. Analyze space utilization, including the effects of specific accession and disposal actions and reimbursable storage projects.
28. Negotiate with other organizations for the transfer of records, preparation and arrangement of records prior to transfer, restrictions on access to records, or microfilm services to be provided.
29. Meet customer needs and requirements with a high degree of sensitivity.
30. Balance customer needs with organizational mandates.
31. Make difficult decisions and diplomatically inform a customer of these decisions.
32. Present operations and related workshops.

End of Section 17
-------------------

Sections 18-22:    Leave Blank.
Section 23:        Veterans Preference Claim.  You must submit
                   supporting proof documentation with your
                   application.  See the "How to Apply" section
                   on the vacancy announcement for additional
                   information.
Section 24:        Background information - Answer Question 1
                   ONLY.  Do NOT answer Questions 2, 3, or 4.
Section 25:        Answer this question ONLY if you have active
                   duty military service.  If you DO NOT have
                   active duty military service, leave the boxes
                   BLANK.
Section 26:        Self explanatory.
    
**WARNING**  Your responses may be subject to verification through background checks, job interviews, or any other information obtained during the application process.  A false statement on any part of your application may be grounds for not hiring you, or for firing you after you begin work.  You may also be punished by fine or imprisonment.  Therefore, carefully enter the information that accurately reflects your actual employment and educational background.
**NOTE**  If you qualify (and/or claim to qualify) for this position based on education, you MUST submit a copy of your college transcript(s). We appreciate your interest in Federal employment. END

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