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Re: Handling press releases



I personally prefer a chronological approach to such documents rather than
topical.  This way you preserve not only the records of the events but how
they developed and in what order they occured.  A topical organization is
certainly useful if you intend to use them for exhibits, research, etc. so
there's certainly advantages to it as well.  I presume you are the only one
who is preserving them so there is no "second set".  (Here at the AMSE we
recently were given the "extra" set of prints from the DOE Photography files
from the Manhattan Project era, so we're not the *only* ones who have the
prints)  If you have a database setup (in Access or whatevery you use there)
you can cross reference them so you can search by date or topic.  I hope
this helped

Best wishes,
Tom Anderson; Collections
American Museum of Science and Energy
300 S. Tulane
Oak Ridge, TN 37830
(865) 576-3228 (Voice), (865) 576-6024 (Fax)

-----Original Message-----
From: Kathy Gaynor <kgaynor@LIBRARY2.WEBSTER.EDU>
To: ARCHIVES@LISTSERV.MUOHIO.EDU <ARCHIVES@LISTSERV.MUOHIO.EDU>
Date: Friday, December 08, 2000 11:07 AM
Subject: [ARCHIVES] Handling press releases


>May I please have some advice on handling press releases from our
>university?  The good news is that I have gotten on the mailing list to
>receive press releases issued from our University Communications office.
>The bad news is that I'm not sure what would be the best way to handle
them.
>
>My inclination is to keep them since they show what was happening on campus
>during a certain period of time.  One idea is to keep them all together in
>chronological order.  Another idea is to sort them by topic (e.g. all the
>performing arts ones would be together, all the lecture series ones
>likewise, etc.).  Each topic area would then be kept in chronological
order.
>
>These releases just started coming to me in August so I don't have that
>many right now.  I'd like to set up an arrangement that will be easy to
>handle and helpful to future users.  What would you recommend?
>
>Thank you very much.
>
>
>***************************************************************************
***
>Kathy M. Gaynor, Reference Librarian            Eden-Webster Library
>(314) 968-6950                                  475 E. Lockwood Ave.
>(314) 968-7113  fax                                     St. Louis, MO
63119
>kgaynor@library2.webster.edu
>
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A posting from the Archives & Archivists LISTSERV List!

To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu
      In body of message:  SUB ARCHIVES firstname lastname
                    *or*:  UNSUB ARCHIVES
To post a message, send e-mail to archives@listserv.muohio.edu

Or to do *anything* (and enjoy doing it!), use the web interface at
     http://listserv.muohio.edu/archives/archives.html

Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>