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Re: Endowments for maintenance of collections



You mention that this is a substantial collection.  Maintenance will
obviously include preservation supplies, but it might be difficult to
separate supplies you purchase JUST for that collection from your general
supply purchases.  When you write the agreement, see if you can get at least
that portion of it to be general enough to include the purchase of supplies
needed by your department.  That way, you could get more support for all
your collections.  Truly restricted endowments can be a real pain if they
make you work harder to prove that you've used the money ONLY for a
particular collection.  The same would be true of other operation expenses.
Joanne Sawyer
Hiram College Archives

-----Original Message-----
From: Julie Holcomb [mailto:jholc@NAV.CC.TX.US]
Sent: Monday, April 16, 2001 12:41 PM
To: ARCHIVES@LISTSERV.MUOHIO.EDU
Subject: Endowments for maintenance of collections


I have yet another question I hope some of you might be able to help me
with.  We have a donor who is setting up a permanent restricted
endowment to provide for the long-term maintenance of a substantial
collection he has donated to our archives.  Maintenance could include
future acquisitions, preservation, and operating expenses (i.e.
salaries, travel, internships, etc.).  Have any of you set up a similar
agreement?  If possible, I would like to find copies of similar
agreements (generic form) to share with the committee working to set
this up.  Electronic copies would be fine.

Thanks in advance for your help with this.

--
Julie Holcomb, Archivist
Navarro College
3200 W. 7th Ave.
Corsicana, Texas 75110
Internet: jholc@nav.cc.tx.us
Phone: 903-875-7438
Fax: 903-874-4636

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