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Re: storage agreeements with local governments



Although I don't have an agreement to share be sure to consider including
the following in the agreement

1. Indemnification from loss ie they indemnify you and will support you if
sued.
2. Access although they are government records there must be some sort of
controls in place concerning access to the records
3. Hours of operation - will the records be made available during the same
hours of operation as the local guvmint? Or will they use your hours of
operation.
4. Security considerations
5. Delivery charges - will you deliver or will they come and pick up the
records
6. Loss prevention - will you be required to provide greater protection than
you already do. (see also indemnification)
7. Insurance - will your organization incur greater insurance costs and if
so who will pay for it.
8. Is extra equipment to be acquired to house the material and who will
provide it. If provided by the local government does it meet your standards
9. How long will the agreement be for.
10. will it require extra staffing? If so, who pays for that?

any way those are some ideas off of the top of my head. As to standard
agreements you might want to contact your local commercial records storage
facility and see if they will provide you with a blank agreement.

Peter A. Kurilecz CRM, CA
Manager, Records Management Group
Woodside Summit Group Inc
Midlothian, Virginia
Office: 804-744-1247 x23
Fax: 804-744-4947
mailto:peter.kurilecz@woodsidesummitgroup.com

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