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Re: Electronic Archive



One of the problems looming for us is the trend towards equipment sales
literature being published only in electronic format. I'm sure that this
will happen in other industries and fields as well.

Best wishes,

Thomas Berry, Archivist
Historical Construction Equipment Association
16623 Liberty Hi Road
Bowling Green, Ohio 43402
Phone 419-352-5616
Fax 419-352-6086
tberry@hcea.net
http://www.hcea.net


----- Original Message -----
From: "Jim Beaven" <jbev@OMNI.CC.PURDUE.EDU>
To: <ARCHIVES@LISTSERV.MUOHIO.EDU>
Sent: Friday, January 18, 2002 8:26 AM
Subject: Electronic Archive


> In the not so near future a modern archives will face this situation.
>
> A significant researcher in pharmaceutical studies has passed away
> (1925-2006), his/her spouse brings the researchers personal papers and
> research to the university archive/manuscript repository.  Many of the
> course syllabus are in HTML, most of the papers are in Microsoft Word 6,
> MS 2000 and Word Perfect, Excel spread sheets, power point presentations,
> access data base, Ebooks, pdf files, TIFFs, JPGs, GIFs, MOVs and other
> electronic formats.  All this information is contain in several boxes that
> contain 60 zip disks, 100 CD ROMs, 50 DVDs, 200 3.5 floppy disks, and 15
> 5.25 floppy disks.  No paper and no index.  We are not sure which files or
> types of files are on which storage medium.
>
> What will you do?  What kind of migration schedule will you set up?  What
> kind of periodical check will be put in place to look for electronic
> seepage?  In which format would you keep your electronic born finding aid?
>
> Would the migration of files to newer software and storage mediums in
> anyway bring this collection into question 50+ years later?  How could a
> researcher in 2092 be sure that the document 11-25-01.doc written in
> Microsoft Word 6 that he/she is now viewing in the most up todate word
> processing software on a crystal disk storage medium has not been altered
> or changed over the pass 80+ years?  What steps if any would be put into
> place to guarantee the integrity of the collection?
>
> James Beaven
> Digital Librarian
> Jacksonville Public Library
> Jacksonville, FL
>
>
> PS.
>
> When my new email is set up, do I have to subscribe that account and
> unsubscribe this account or is there a way to have it change over
> automatically?
>
> Jim
>
> A posting from the Archives & Archivists LISTSERV List!
>
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>
> Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>
>
>

A posting from the Archives & Archivists LISTSERV List!

To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu
      In body of message:  SUB ARCHIVES firstname lastname
                    *or*:  UNSUB ARCHIVES
To post a message, send e-mail to archives@listserv.muohio.edu

Or to do *anything* (and enjoy doing it!), use the web interface at
     http://listserv.muohio.edu/archives/archives.html

Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>