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Re: Cataloging Periodicals in Archives



By all means, catalog as many periodicals in the Archives as you can.
You might need to ask the Cataloging Dept to provide some sort of
special call number (a Record Group number, or an Archives periodical
Box number) other than an LC call number, but they should be able to
accomodate that.
    Manuscript collections also often come with stray issues of
magazines in them, e.g. magazines containing an article by the
individual, or about him/her, or about some activities they were
involved in.  If in the course of processing it is decided to leave
those within the manuscript collection, it is useful to have them listed
in your library's catalog too, especially if the larger library does not
hold a run of the magazine.

Alan Virta, Head of Special Collections
Boise State University, Albertsons Library (Boise, Idaho)



>>> Kathy Gaynor <kgaynor@LIBRARY2.WEBSTER.EDU> 04/04/02 10:57AM >>>
I was interested in how academic archives, especially those affiliated
with
OCLC member libraries, handled cataloging periodicals in the archives.
Here's my situation:

At Webster University, we have cataloged a few of the institution's
periodicals in cases where copies were also available in the library's
regular periodical collection.  For example, we keep copies of the
student
newspaper in the Archives but we also have copies in current
periodicals
for anyone to access.  The catalog record, however, doesn't mention
the
Archives and doesn't indicate our holdings in the Archives.  The
record
only lists the copies in the general periodical collection.

In addition, we have periodicals in the Archives that have never been
cataloged.  For example, we have a literary magazine that stopped
publishing many years ago.  This is not listed at all in our library
catalog.

I am meeting with the Cataloging Dept. on April 12 and we wanted to
discuss
issues related to cataloging and where we might go from here.  Not
having
extensive background in either cataloging or Archives, I wanted to ask
for
any suggestions you might have time to offer.  Right now I am thinking
that
we should begin to gradually catalog periodicals in the Archives,
starting
with ones that have completed their runs.  We should also explore
adding
information about Archival holdings to titles that are also in the
general
periodical collection.

Are there implications related to these actions that I should be aware
of?
Are there alternative courses that you would recommend?  Am I opening
up a
Pandora's box that I'll regret?

Thank you for your time and any comments you might offer.
************************************************************************
Kathy M. Gaynor, Reference Librarian
Eden-Webster Library
475 E. Lockwood Ave.
St. Louis, MO  63119
(314) 968-6950
(314) 968-7113 fax
kgaynor@library2.webster.edu

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