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Originals and copies: deeds of gift and "permission to use" forms



This may seem a very basic question, but I have been discussing
this with several colleagues and there are varying opinions.

Once you and a donor have signed a deed of gift, who keeps the
original and who keeps the copy? I argue that the respository
keeps the original since they might have to prove ownership.

The SAA brochure on deeds of gift doesn't give advice on this issue.

For a "permission to use" form I argue the other way. Since it is
the patron that might have to prove the right to use material, they
should get the original, and the repository granting the right to use
gets the copy.

Opinions?



Susie R. Bock
Head of Special Collections
University of Southern Maine Library
314 Forest Ave.
PO Box 9301
Portland, Maine 04104-9301
207-780-4269
207-780-4042 (fax)

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