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Licensing and Multiple Use Fees for Archival Images



March 9, 2000


Some time back I made a request of list members for sample fee schedules
for the multiple use and licensing of images from archival collections. (I
also made direct inquiries to some Canadian institutions.) I have recently
been asked to summarize the replies to this query for the List:

-A Canadian provincial archives charges CDN$30.00 (for residents of the
province), CDN$60.00 (for Canadian residents from outside the province) and
CDN$150.00 for foreign residents for use of archival photos and textual
material for publications, videos, film, CD-ROM, ads, displays, etc.
(non-exclusive, one-time use, per photo/page) for profit organizations and
companies. No charge exceptions include non-profit academic/educational
uses, some media (news items), family history, charities (with a charitable
number).

-the same archives charges CDN$350.00 for use of archival material in
merchandise (non-exclusive, one-time use). Fees for exclusive use to be
negotiated.

-an American college library charges non-profits US$20.00 per image for
photographs, US$5.00 per image for multiple formats. For profit
organizations are charged US$100.00 per use for photos and US$200 per image
for multiple formats.

-another US college archives charges US$25 (plus lab fees) per image. They
do not charge university presses.

-a third US college archives charges US$50.00 for B&W and US$75.00 for
colour (or US$100.00 and US$175.00 respectively if the image is to be on
the cover). Charges are waived for non-profits.

-the one special interest archives which replied charges US$150.00 per item
 for use in electronic on-line media (photographs, CD-ROM, DVD) for
non-commercial clients. This fee goes up to US$300.00 for commercial use.
For commercial print runs they add US$50.00 per additional run of 5000 (ie.
5k-10k= US$250.00; 10k-15k= US$300.00 for B&W from an existing negative.
The same formula applies for colour.)


Thank you to everyone who responded with their helpful advice.

____________________________
Linda White,
Archival Consultant
47 Rowand Avenue
Winnipeg, Manitoba, R3J 2N6
Phone: 204/832-6783
E-Mail: umwhite3@cc.umanitoba.ca

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