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Records analyst position -- Massachusetts -- Harvard



The following position is available at the Harvard University Archives.

Please send resume and cover letter to:

Harvard University
Resume Processing Center
Req. #6542
11 Holyoke Street
Cambridge, MA  02138

Harvard University is an equal opportunity employer committed
to diversity.

TITLE:         Records Analyst
DEPARTMENT:    Harvard University Archives
SALARY GRADE:  55

SUMMARY:
Reporting to the Associate Archivist for Records Management,
this position provides records management services including:
- scheduling and transferring University records,
- providing records management advice to faculties and
  departments University-wide, and
- preparing reports and making recommendations for effective
  control of documents, files and records in all formats.

The incumbent consults closely with departmental personnel
across the University at their sites to survey, inventory,
and accurately describe the University's official records,
as well as other records and papers of the University
community.  The incumbent makes appraisal recommendations
for the disposition and retention of University records and
for the transfer of permanently valuable records to the
University Archives.

DUTIES:
Under the direction of the Associate Archivist and the Senior
Records Analyst the incumbent performs the following tasks:

1.  Records schedules
    a.  Conducts surveys and inventories of records.
    b.  Prepares drafts of records schedules for review by client
        offices and senior staff.
    c.  Creates and maintains documentation of appraisal and
        scheduling activities.
2.  Records acquisitions and accessions.
    a.  Arranges for transfer of records to archives and
        records centers.
    b.  Prepares preliminary inventories and describes records
        series.
3.  Records management advisory.
    a.  Conducts surveys and documents records management
        operations in University offices.
    b.  Assists in the preparation of records management
        advisory reports for review.
    c.  Provides offices with guidance and recommendations
        to improve recordkeeping practices.
    d.  Advises and trains staff of University offices and
        advises on the use and application of records schedules.
    e.  Supports and assists the implementation of the General
        Records Schedule, Special Records Schedules, and other
        records management systems in departments.


QUALIFICATIONS:
Education:  Bachelor?s degree with course work in history,
business law, business administration, or related disciplines
required.  Master?s degree in library science, information
management, history or archival studies preferred.

Experience:  Relevant experience in records management or
archives, preferably in a University setting, required.

Skills and Abilities: Knowledge of files management, computer
systems, automated records management, electronic archives,
and control of electronic documents.  Strong analytical and
communication skills and positive client-service orientation
are essential.   Must be able to work effectively as a team
member.  Must be able to conduct a variety of projects and
tasks in a complex and dynamic environment, work in high
pressure situations, and work effectively at all levels of the
University community. Must work with a varied clientele with a
high degree of tact and diplomacy.  Strong communication and
presentation skills are required.

At times may work in basements, attics, warehouses and other
records storage areas that may be dusty or moldy.  Must be
able to regularly lift 35 lb. records storage boxes.


______________________________________________
Kate Bowers
Processing Archivist
Harvard University Archives
Cambridge, MA 02138
voice:  (617) 495-2461
fax:    (617) 495-8011
email:  kate_bowers@harvard.edu

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