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Re: An RWA with hot lights



If I got this request, I would consider three things:

1)  Not only the possibility that bright lights, if she uses them, might
damage the item, but also that I would not be getting the advantage of
having my historic image preserved in the process.  I.e., I require that
users purchase a modern re-print of the image which means they also have to
pay for the cost a having a negative made (which I keep) if one isn't
already available.  This is standard practice in museums and other
non-profit repositories.  (My institution is a private university and we are
not under the obligation to provide services to outside researchers so the
question of charging tax-paying citizens does not apply to us.)

2)  I don't allow digital reproduction of images from our collection as I
can't track potential mis-use (manipulation) or re-use without
authorization.

3)  Whether there is a cost involved in the "production" of the image which
she takes with her is only part of the "compensation" issue.  I also reserve
the right to charge use fees, so she would still have to pay to use the
images in her film.

Catherine Bruck
University Archivist
Illinois Institute of Technology
Paul V. Galvin Library
35 W. 33rd St.
Chicago, IL  60616
312/567-6840
312/567-5318 (FAX)
bruck@iit.edu

-----Original Message-----
From: Archives & Archivists [mailto:ARCHIVES@LISTSERV.MUOHIO.EDU]On
Behalf Of Joy Kingsolver
Sent: Monday, March 26, 2001 4:20 PM
To: ARCHIVES@LISTSERV.MUOHIO.EDU
Subject: An RWA with hot lights


Dear list members,

I just got a call from one of those previously-discussed
RWAs. She wants to make a film, and to save the cost
of making prints, she wants to bring in a video camera
and film the prints here in the archives.  I know that hot
lights will cause photographs to curl, and I'd like to set up
some rules that will safeguard the photographs.

Does anyone have similar rules that they'd be willing to
share?  Or is it best just to prohibit the filming of photgraphs?
This person may try to go over my head, so I want to be well
grounded in facts beforehand, but I haven't had any luck finding
helpful information in my reference books.

Thanks in advance,
Joy Kingsolver
Chicago

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