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Archivist vacancies at NARA (College Park, MD)



National Archives and Records Administration
PUBLIC NOTICE ANNOUNCEMENT

Vacancy Identification Number: CK118366 JM
Position: ARCHIVIST 
Salary: $53,156.00 - $69,099.00 per year

Opening Date: Aug 07, 2001
Closing Date: Aug 21, 2001 
Your completed application package must be received/postmarked in the Kansas City Service Center by the closing date.

Series and Grade(s): GS-1420-12/12 

Promotion Potential: GS-12 
This is a Career/Career Conditional position.

EMPLOYING AGENCY & DUTY LOCATION: National Archives and Records Administration, Office of Records Services - Washington DC
Initial Processing/Declassification Division
College Park, MD  (2 vacancies)

Important Notes: 

1. U.S. citizenship is required.

2. Position requires background investigation.

3. In accordance with 5 USC 3303, recommendations by a Senator or Representative may not be considered except as to the character or residence of the applicant.

4. Use of postage paid official government envelopes to mail job applications is a violation of Federal regulations.

5. Enrollment in Direct Deposit/Electronic Funds Transfer is required as a condition of employment for all new employees.

6. Relocation expenses will NOT be paid.

7. This agency provides reasonable accommodations during the application process to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact us. The decision on granting reasonable accommodation will be on a case-by-case basis.

8. An applicant tentatively selected for this position will be required to submit to urinalysis to screen for illegal drug use prior to appointment.

NARA's MISSION: The National Archives and Records Administration (NARA), an independent Federal agency, is at the forefront in fields from document preservation to electronic records. Exciting developments in these fields, along with NARA's growing leadership in information technologies, make it a vital and interesting place to work. By ensuring ready access to essential evidence -documentation from all three branches of the Federal Government of the rights and entitlements of citizens, the actions for which Federal officials are accountable, and the national experience -- NARA is uniquely important in a democratic system that depends upon the preservation and availability of such documentation.

At more than thirty sites across the country - regional archives and records services facilities, Presidential libraries, and three major buildings in the Washington, DC, area - NARA safeguards and makes available millions of records in a variety of media ranging from our Declaration of Independence and Constitution to a rapidly increasing number of modern electronic files. NARA each year welcomes to its exhibits nearly two million visitors and serves the needs of thousands of researchers. NARA assists Federal agencies in documenting their activities; publishes the Federal Register and other official documents; oversees Federal declassification policies; and makes grants supporting initiatives to document American history.

ABOUT US: The headquarters site for the National Archives and Records Administration (NARA) is a new, state-of-the-art building in suburban Maryland. Adjoining the campus of the University of Maryland, NARA's building is located in a wooded area that offers both beauty and privacy yet has convenient access to urban amenities and to the Beltway. Pleasant working conditions, the latest in equipment, a full service cafeteria, a fitness center, free parking, a jogging path, a childcare center - NARA's building has the kinds of features that attract new employees today.

Duties: Provides direct guidance, technical support and assistance relating to declassification matters to officials of other Federal agencies, conducts reviews and re-reviews of security classified materials and determines whether to declassify them in accordance with the provisions of Executive Order 12958, implementing directives of the Information Security Oversight Office (ISOO), agency-developed systematic review guidelines, and NARA regulations; provides technical assistance to other NARA offices at their request, provides direct guidance, technical support and assistance relating to declassification matters to officials of other Federal agencies, plans and coordinates agency reviews of selected security-classified files.
Prepares for NW the Privacy Act notice of accessioning of Federal records into the National Archives of the United States.

Accessions textual records into the National Archives of the United States from Federal agencies in the Washington DC area.

Performs initial processing functions, including core description, and declassification functions for accessioned records; disposes of temporary records in accordance approved lists and schedules; analyzes records to confirm provenance, describes filing systems and identifies technical processing problems, legal restrictions on access, and potential research or other value; inspects records to determine the state of their preservation, identifies those requiring immediate attention, and carries out appropriate re-boxing or takes other action to address problems.
Conducts reviews and re-reviews of security-classified materials and determines whether to declassify them in accordance with the provisions of Executive Order 12958 implementing directives of the ISOO, agency-developed systematic review guidelines, and NARA regulations Provides technical assistance to other NARA offices at their request.

QUALIFICATION REQUIREMENTS: Applicants will not be required to take a written examination, but will be rated on the extent and quality of their education and/or experience according to information provided in their application forms. To be rated eligible, applicants must meet one of the requirements described below.

Basic Requirement:

Education: Bachelor's degree, with a major that included 18 semester hours in the history of the United States and/or in American political science or government, and 12 semester hours in one or any combination of the following: history, American civilization, economics, political science, public administration, or government.

OR

Combination of Education and Experience: At least 30 semester hours that included courses as shown above, plus appropriate experience or additional education. 

NOTE: TO RECEIVE CONSIDERATION FOR THIS POSITION YOU MUST SUBMIT TRANSCRIPTS WITH YOUR RESUME AS QUALIFYING PROOF OF YOUR EDUCATION.

Additional Requirement:

Specialized Experience: One year of specialized experience equivalent to at least the GS-11 level of the Federal service. Professional experience must have been in archival science, or in a directly related field of work such as history that involved the collection, appraisal, analysis or synthesis of information having historical or archival values. The following are illustrative of kinds of experience that may meet the specialized experience requirement: (1) Experience as an archivist in Federal, State, church, business, or other archives, or in manuscript depositories, or (2) experience of an archival nature that involved research in archival science or in a directly related field such as history, government, economics, political science, international relations or international law. 

Other Information: To be eligible for Federal employment, male applicants born after December 31, 1959 must certify at the time of appointment that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.

Basis of Rating: Ratings will be based on responses to the occupational questions in this document. Please follow all instructions carefully. Errors or omissions may affect your score. Qualified candidates will be assigned a rating between 70 and 100.

Important Information for Surplus or Displaced Federal Employees: Those who have special selection priority rights under the Agency Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP) must be well qualified to receive this special consideration. CTAP and ICTAP eligibles will be considered well-qualified if they receive a score of 90 or above (excluding veterans' preference points).

Current or former Federal employees seeking consideration under CTAP/ICTAP must submit proof that they meet the program requirements. This includes a copy of the agency notice, a copy of the most recent performance rating and a copy of their most recent SF-50 noting current or last position, grade level and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

How to Apply: Your application will consist of three components. The first component consists of completing an occupational questionnaire. The second component is your resume. The final component of your application consists of "other" materials. Examples of these other materials include your college transcripts (if required) and documentation of veteran status (if applicable). Instructions on completing and submitting these items follow.

Remember: Your materials must be RECEIVED/POSTMARKED by the closing date. If they are not, or if your materials are incomplete, you may not be considered for this position. You are solely responsible for the delivery of your materials to our office. We cannot be responsible for illegible fax transmissions, delays in mail service, etc. Your materials will not be returned; therefore, do not submit original documents that you may need in the future (submit copies instead).

STEP ONE - COMPLETE AND SUBMIT THE OCCUPATIONAL QUESTIONNAIRE
Submit your answers on-line via the USAJOBS website.

1. Connect to USAJOBS at http://www.usajobs.opm.gov 
2. Click on "On-line Application" from the USAJOBS logo or the text line below the logo 
3. Click on "Complete On-line Occupational Questionnaire" 
4. Scroll down the screen until the "Enter Control Number or Vacancy Identification Number" boxes appear 
5. Enter Vacancy ID 118366 IN THE RIGHT-HAND BOX and click on "Submit" to begin the on-line application 
6. Follow the instructions below for the rest of the items, clicking "Next" at the bottom of each part of the application to check for completeness and continue

We strongly encourage you to complete the Occupational Questionnaire using the on-line method since it is the most efficient way for us to process your responses. If you are unable to submit your responses on-line, refer to the alternatives described under "Alternative Methods for Completing Occupational Questionnaire" at the end of this announcement.
Instructions for answering the questions in the Occupational Questionnaire:

Use the following instructions to fill out the required questionnaire. You may omit optional information; but you must respond to all required questions. Double-check your questionnaire before submitting it. You must submit your on-line questionnaire by midnight Eastern Time on the closing date of this announcement.

Occupational Questionnaire

Social Security Number
Required.
Vacancy Identification Number
The Vacancy Identification Number is CK118366 . This field does not appear on the on-line application. You would only need to enter it if using an alternative application method. See "Alternative Methods for Completing Occupational Questionnaire" at the end of this announcement.
1. Title of Job
This field does not appear on the on-line application. You would only need to enter it if using an alternative application method. See "Alternative Methods for Completing Occupational Questionnaire" at the end of this announcement.
2. Biographic Data
All biographic data is required, except for your phone number(s) and contact time.
3. E-Mail Address
Your e-mail address is optional. 
Notify me by E-Mail
E-Mail Address
4. Work Information
5. Employment Availability
Questions A through D are required. Answer with Y for yes, and N for no.
6. Citizenship
Required. Are you a citizen of the United States?
7. Background Information
On the C Form, you will leave this section blank. The Online Application will not ask you this question.
8. Other Information
9. Languages
On the C Form, you will leave this section blank. The Online Application will not ask you this question.
10. Lowest Grade
Required. Enter 12 as the lowest grade level you will accept. 
11. Miscellaneous Information
On the C Form, you will leave this section blank. The Online Application will not ask you this question.
12. Special Knowledge
On the C Form, you will leave this section blank. The Online Application will not ask you this question.
13. Test Location
On the C Form, you will leave this section blank. The Online Application will not ask you this question.
14. Veteran Preference Claim
Required. Enter your claim for veterans' preference.
For the following items, enter date information in this format: MM/DD/YYYY. 
15. Dates of Active Duty - Military Service
16. Availability Date
17. Service Computation Date
18. Other Date Information
19. Job Preference
On the C Form, you will leave this section blank. The Online Application will not ask you this question.
20. Occupational Specialties
Required. Enter the occupational specialty code. The code for this position is:
001 NONE

21. Geographic Availability
Required. Enter the location code. The location code for this position is:
0993 PRINCE GEORGE COUNTY, MD

22. Transition Assistance Plan
Please answer these questions ONLY if you are a CTAP or ICTAP eligible. If you have not been separated by a reduction in force from a Federal agency within the last year, YOU CANNOT ANSWER YES TO EITHER OF THESE QUESTIONS.
23. Job Related Experience
Years
Months
24. Personal Background Information
On the C Form, you will leave this section blank. The Online Application will not ask you this question.
25. Occupational Questions
Respond to questions 1 through 32 . Choose the response for each question that best describes your experience, education and/or training. Mark only one response for each question. Please note that your answers will be verified against your resume and other application materials. Falsifying your background, education, or experience is cause for not hiring you or barring you from applying for Federal employment. You may also be punished by fine or imprisonment.

Any experience claimed in response to all of these questions MUST be supported by information in your written application. This information must be SPECIFIC (i.e., where and how this experience was gained, duties/responsibilities, accomplishments, etc.).

1. From the descriptions below, select the letter that corresponds to the HIGHEST level of education and/or experience that you possess and that demonstrates your ability to perform the duties of an Archivist. SELECT ONLY ONE LETTER. (Note: One year of specialized experience is based on a 40-hour work week. If you have worked less than 40 hours per week, you must prorate your experience.)

A. I possess a bachelor's degree, with a major that included 18 semester hours in the history of the United States and/or in American political science or government, and 12 semester hours in one or any combination of the following: history, American civilization, economics, political science, public administration, or government.

B. I possess at least 30 semester hours that included courses as shown in "A" above, plus appropriate experience or additional education.

C. I do not possess the required education and/or experience for this position at this grade level.

2. From the descriptions below, select the letter that corresponds to the HIGHEST level of education and/or experience that you possess and that demonstrates your ability to perform the duties of an Archivist. SELECT ONLY ONE LETTER. (Note: One year of specialized experience is based on a 40-hour work week. If you have worked less than 40 hours per week, you must prorate your experience.)

A. I possess one year of specialized experience equivalent to at least the GS-11 level of the Federal service. This experience equipped me with the requisite knowledge, skills, and abilities to successfully perform the duties of this position at the GS-12 grade level. This was professional experience in archival science, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. My experience may be characterized by one of the following examples: (1) Experience as an archivist in Federal, State, church, business, or other archives, or in manuscript depositories, or (2) experience of an archival nature that involved highly complex research in archival science or in a directly related field such as history, government, economics, political science, international relations or international law.

B. I do not possess the required experience for this position at this grade level.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item. 

LEVEL DESCRIPTIONS:
A- I have not had education, training or experience in performing this task.

B- I have had education or training in performing this task, but have not yet performed it on the job.

C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

3. Perform analysis and evaluation of classified public records for declassification.

4. Process Freedom of Information (FOIA) Requests.

5. Develop and administer procedures for FOIA requests, or bulk declassification of records.

6. Plan and develop finding aids for historical materials with complex subject matter, obscure administrative history, or complicated organization.

7. Interpret and apply authorized disposition standards to Federal records.

8. Participate in studies for preparation or revision of record retention and disposal schedules.

9. Prepare or review descriptive information about records.

10. Participate in difficult arrangement and rearrangement at all levels of records.

11. Determine arrangement for records that are totally disarranged, misfiled, or for which the provenance is unclear.

12. Use both written and electronic finding aids.


13. Perform accessioning and disposition of records.

14. Develop and modify accessioning and disposal policies and procedures.

15. Identify records in need of conservation and recommend specific actions to be taken to safeguard records.

16. Apply preservation techniques and recommend strategies for textual records, electronic records, and audiovisual records.

17. Identify preservation needs and research new approaches to preservation problems.

18. Provide training and/or instruction on use of primary sources documents and/or historical research methodologies.

19. Utilize archival materials and related manuscript and published sources in performing research.

20. Provide reference and research service.

21. Provide information regarding the records resources in archival collections.

22. Prepare introductory narratives containing information concerning the history of the creating agency/organization.

23. Describe series and subgroups within the collection of materials.

24. Provide records, materials, and information to researchers.

25. Advise researchers of the nature and extent of available historical source materials.

26. Use electronic search methods (i.e., World Wide Web, etc.)

27. Use archival or information and records management systems.

28. Interact with librarians, records managers, scholars, and/or professional organizations.

29. Assist with preparation of narrative and statistical reports.

30. Write technical instructions pertaining to archival procedures.

31. Prepare responses to correspondence requesting information on archival matters.

32. Prepare reports from studies involving complex archival or records management subjects.

After you submit your on-line Occupational Questionnaire you will receive a Thank You message stating that your application for vacancy CK118366 has been received. You should now proceed to Steps Two and Three of the vacancy announcement to find out how to submit your resume and other application materials. 

STEP TWO - SUBMIT A WRITTEN APPLICATION OF YOUR CHOICE (RESUME, OF-612, ETC.) Be sure you provide all of the information requested below:
Job Information: Vacancy Identification Number (CK118366 ) title and grade(s) for which you are applying.

Personal Information: Full name, mailing address and day/evening telephone numbers, Social Security Number, Country of Citizenship, highest Federal grade held, job series and dates of employment in grade (if applicable).

Education: High School name and date of diploma or GED, Colleges/Universities attended and major field(s) of study, type and year of degree(s) received. If no degrees received, show total credit hours received.

Work Experience: For each paid or non-paid position held THAT IS RELATED TO THIS POSITION, provide the following: Job title, duties and accomplishments, hours per week, employer's name and address, supervisor's name and phone number, starting and ending dates of employment (month and year), and salary. Indicate whether your current supervisor may be contacted.

Other Qualifications: Job-related training courses, job-related skills, job-related certificates and licenses, job-related honors, awards, and special accomplishments.

STEP THREE - SUBMIT OTHER APPLICATION MATERIALS, AS NECESSARY.
Submit the following materials if necessary: For Veterans' Preference, submit proof (such as a DD-214, SF-15 and the proof requested on the SF-15) to verify your eligibility for preference. If you claim to qualify for this position based on education, YOU MUST SUBMIT COPIES OF YOUR COLLEGE TRANSCRIPTS. These must be in English. Photocopies are acceptable. If you are applying and eligible for a non-competitive appointment (disabled veteran appointment, veterans' readjustment act appointment, etc.), submit the required documentation and annotate your application. 

How to Submit your Resume and Other Application Materials
When you have completed your resume as requested in Step Two, and assembled the materials requested in Step Three, mail your resume and other application material to:

U.S. Office of Personnel Management
ATTN: Vacancy Identification Number CK118366 
601 East 12th Street, Room 131
Kansas City MO 64106

You may also submit your resume and other application material via fax using the following fax number: (816) 426-5104.

Alternative Methods for Completing Occupational Questionnaire 
Submit your answers via telephone (long distance charges may apply):
a. Dial 1-478-757-3135 
b. Listen and follow the instructions 
c. Enter Vacancy ID Number 06118366 (Note: number appears different than elsewhere in this vacancy announcement to enable telephone application system to process your application) 
d. Enter your Social Security Number 
e. Some questions require a yes or no answer. Enter 1 for Yes; 2 for No 
f. Follow the instructions under "Instructions for answering the questions in the Occupational Questionnaire" for the rest of the items. To record your responses to the occupational questions, you must use the numbers on the telephone keypad by selecting 1 for A; 2 for B; 3 for C; 4 for D; 5 for E, etc. When you have finished entering your responses to the questions, you will be given a chance to review and correct your responses.
OR 

Submit your answers via paper application Form C (OPM Form 1203-FX): Paper application forms are available to those who are unable to complete the on-line application or telephone application process. Please apply on-line or by telephone, if possible. Using paper application forms may delay the processing of your application. 

To obtain the Form C (OPM Form 1203-FX) on the web, you can: Print the form from http://www.opm.gov/forms/pdfimage/opm1203fx.pdf. You can also obtain this form from the Office of Personnel Management (OPM) main web page. The OPM main web page is located at www.opm.gov. Click on these links: Site Index; Forms; Office of Personnel Management (OPM) Forms; and finally OPM 1203 FX. To obtain the form by phone via USAJOBS, follow these steps: Call USAJOBS by Phone at (478)757-3000. After the introductory message, press 1 to begin. At the main menu, select 3 to request forms and then 1 to begin recording. At the prompt, enter your zip code. At the next prompt, ask for Form 1203-FX. At the next prompt, record your name, address and telephone number. The system will allow you to review and change your request, address and telephone. When you are ready, press 3 to save your request. The form will be mailed to you. 

To complete the paper Form C, follow the instructions under "Instructions for answering the questions in the Occupational Questionnaire." Be sure to enter your Social Security Number and the Vacancy Identification NumberCK118366at the top of each of the six pages of the form. Mail the completed Form C to us at the address listed in the paragraph "How to Submit your Resume and Other Application Materials" above.

ALL APPLICANTS ARE CONSIDERED WITHOUT REGARD TO RACE, RELIGION, COLOR, NATIONAL ORIGIN, SEX, POLITICAL AFFILIATION, AGE (WITH AUTHORIZED EXCEPTIONS) OR ANY OTHER NONMERIT FACTOR.

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