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NARA seeks Mid-Atlantic Regional Administrator (Philadelphia, PA)



VACANCY ANNOUNCEMENT
National Archives and Records Administration
PUBLIC NOTICE

VACANCY NUMBER:           N 01-61B
ISSUE DATE:               8-17-01
CLOSING DATE:             9-14-01

The National Archives and Records Administration is accepting applications for 
the following position under a Delegated Examining Authority.  Civil service 
status is not required to apply.  U.S. citizenship is required.

Status candidates who wish to be considered under both merit promotion and 
competitive procedures must submit two (2) complete applications.  When only 
one (1) application is received, it will be considered under Merit Promotion 
Announcement #N 01-61.

POSITION: Supervisory Archives Specialist, GS-1421-15
          
PROMOTION POTENTIAL: None

SALARY RANGE: $88,319* to $114,814 pa
(*New employees generally start at the minimum rate.  Candidates with prior 
federal service may start at a rate above the minimum.)

LOCATION:  NARA, Office of Regional Records Services, Mid-Atlantic Region, 
14700 Townsend Road, Philadelphia, PA. (Relocation expenses will be paid.) 

NARA's MISSION:  The National Archives and Records Administration (NARA), 
an independent Federal agency, is at the forefront in fields from document 
preservation to electronic records.  Exciting developments in these fields, 
along with NARA's growing leadership in information technologies, make it a 
vital and interesting place to work.  By ensuring ready access to essential 
evidence -- documentation from all three branches of the Federal Government 
of the rights and entitlements of citizens, the actions for which Federal 
officials are accountable, and the national experience -- NARA is uniquely 
important in a democratic system that depends upon the preservation and 
availability of such documentation. 

At more than thirty sites across the country * regional archives and records 
services facilities, Presidential libraries, and three major buildings in the 
Washington, DC, area * NARA safeguards and makes available millions of records 
in a variety of media ranging from our Declaration of Independence and 
Constitution to a rapidly increasing number of modern electronic files.  NARA 
each year welcomes to its exhibits nearly two million visitors and serves the 
needs of thousands of researchers.  NARA assists Federal agencies in 
documenting their activities; publishes the Federal Register and other 
official documents; oversees Federal declassification policies; and makes 
grants supporting initiatives to document American history.

ABOUT US: The Mid-Atlantic Region consists of separate Records Center and 
Archives facilities.  The Philadelphia Regional Records Center, in northeast 
Philadelphia, is located in a new suburban-like industrial park, with free on-
site parking and front-door SEPTA bus link.  The Philadelphia Regional 
Archives is located in the heart of Center City (downtown) Philadelphia, 
within blocks of Independence Hall National Historical Park and two short 
blocks from a SEPTA regional rail station.

DUTIES:  The Regional Administrator directs unified records management, 
archives, and records center programs for providing technical assistance to 
agencies on records creation, management and disposition; providing training 
on records practices; inspecting and evaluating records and records management 
programs; appraisal and disposition; research assistance and reference 
service; public programs and exhibits; records storage; and space 
administration.

Applies professional and business management principles to establish and 
implement program policies; develops region-wide policies and procedures to 
successfully accomplish program functions; directs a performance analysis 
system that identifies and recommends improvements to regional processes; and 
reviews and analyzes executive, legislative, and judicial branch actions that 
affect program and budgetary policy.
 
Oversees the review, analysis and interpretation of financial, operating 
system, and productivity data of all regional programs to ascertain the 
effectiveness and financial viability of regional programs; negotiates 
reimbursable and other agreements with agencies and other organizations; 
directs surveys and strategies that make recommendations on the feasibility of 
new services and technologies; makes major decisions with reference to 
formulation of the multi-year program and financial plan; and oversees 
special, comprehensive cost-benefit analyses of all regional programs. 

Represents the regional program in contacts with internal and external groups; 
articulates program goals, priorities, vision, and direction; and establishes 
superior customer relations to ensure customer satisfaction with agencies, the 
public, academic community, and professional organizations. Directly, and 
through others, supervises the staff which may be assigned to one or more 
facilities.

QUALIFICATIONS REQUIRED: 1 year specialized experience equivalent to the GS-14 
level in the Federal service.  Specialized Experience is experience which has 
equipped the applicant with the particular knowledge, skills, and abilities to 
perform successfully the duties of the position as shown above and which is 
typically in or related to the administration, management or direction of 
archival, records center, and/or records management operations.

EVALUATION OF CANDIDATES: If you meet the basic qualification requirements, an 
evaluation will be conducted to determine if you possess the following 
knowledges, skills, abilities, and other characteristics (KSAO's) required for 
this position.  This evaluation determines which candidates will be referred 
to the selecting official for final consideration. Therefore, you must submit 
a separate narrative statement for each KSAO, explaining how your experience, 
education, training, self-development activities, appraisals, awards, etc., 
relate to the position. (Note: Failure to submit this information will result 
in an ineligible rating. Please limit narrative to one page per KSAO.)

1. Program Management--Demonstrated knowledge of and professional experience 
in applying the principles, concepts, practices, and methods of program 
management in one or more of the following areas:  records management, 
archival administration, and records center operations. 

2. Business Management--Demonstrated ability to manage a staff.  Demonstrated 
knowledge of management principles to plan, organize, direct, implement, 
evaluate and lead diverse teams comprised of professional, technical, and 
administrative personnel.  Ability to achieve desired results through 
effective management of the budgetary and human resources of a complex 
program of broad scope; to envision desired program outcomes; and         
anticipate and proactively adapt to changing conditions and situations.

3. Customer Service―Demonstrated ability to develop, establish, and sustain a 
customer service program tailored to customer and stakeholder needs and 
achieve a high level of customer satisfaction.  Ability to direct a 
customer service program, target customers, design programs and services 
to meet customer needs, work effectively with customers, and oversee      
program operations.

4. Communications―Demonstrated ability to serve as a spokesperson for an 
organization and to effectively communicate both orally and in writing to 
staff, management officials, and customers such as Federal agencies, the 
public and professional groups.  Ability to network and negotiate with a 
broad and diverse constituency of individuals with conflicting agendas and 
to develop alliances with external groups such as other Federal agencies, 
professional organizations, and the academic community.

HOW TO APPLY: You may apply on
 - Optional Form 612, Optional Application for Federal Employment,
 - Resume, or 
 - Any other written format.  (Standard Form 171 is obsolete but is 
acceptable).
 - Your application must include:
Job Information
 - Announcement number and position title and grade(s)
Personal Information
 - Full name and social security number
 - Mailing address and day and evening telephone numbers
 - Country of citizenship (U.S. citizenship is required)
 - Veterans' preference
 - Highest Federal civilian grade held (also include job series and dates at 
that grade)
Work Experience For each period of paid and nonpaid work experiences related 
to the job you are applying for, provide:
 - Job title (include series and grade for Federal jobs)
 - Duties and accomplishments
 - Employer's name and address
 - Supervisor's name and telephone number
 - Starting and ending dates (month/year)
 - Hours per week
 - Salary                                       	
 - Indicate if we may contact your supervisor
Education
 - High School (name and address, date of diploma or GED)
 - Colleges or universities (name and address, majors, type and year of degree 
 - if no degree, show total credits earned and whether semester or quarter 
hours)
Other qualifications
 - Job-related training courses (title and year)

 - Job-related skills (language skills, computer skills, tools, machinery, 
typing speed)
 - Job-related honors, awards, special accomplishments (publications, 
memberships in professional or honor societies, leadership activities)

Additional application documents
 - Narrative KSAO statement Applicants must submit a narrative description of 
their experience as it applies to each of the knowledges, skills, abilities, 
and other characteristics (KSAO's) in this announcement. Limit narrative to 
one page per KSAO. (Note: Failure to submit this information will render you 
ineligible.)
- Veterans preference To claim veterans preference, submit a copy of DD Form 
214, Certificate of Release or Discharge from Active Duty.  To claim 10-point 
veterans preference, submit SF 15, Application for 10-point Veterans 
Preference.
- Background information Applicants are encouraged to submit NARA Form 3035, 
Applicant Background Survey.  The form is available at 
www.nara.gov/nara/employ.html.

Application packages must be sent to -

NARA, Human Resources Services Division
Human Resources Operations Branch (NHHO)
Attn:  Pamela Pope
9700 Page Avenue, Room 2004
St. Louis, MO 63132

or hand-carried to *

NARA, Human Resources Services Division (NHH)
8601 Adelphi Road, Room 1200
College Park, MD

This is a supervisory position, and under provisions of the Civil Service 
Reform Act, first time supervisors and/or managers will be required to serve a 
one year probationary period.

Position requires a background investigation.

In accordance with 5 USC 3303, recommendations by a Senator or Representative 
may not be considered except as to the character or residence of the 
applicant.

Enrollment in Direct Deposit/Electronic Funds Transfer is required as a 
condition of employment for all new employees.

PRIORITY CONSIDERATION: Displaced employees who are well qualified may be 
eligible for priority consideration under the Interagency Career Transition 
Assistance Program.  Reduction-in-Force notice must be submitted with the 
application package.  Well qualified applicants are those who fully meet all 
qualification requirements, the requirements listed under the section titled 
"Evaluation of Candidates" above, and are able to satisfactorily perform the 
duties of the position upon entry.

Application packages should include all requested documents and must be 
delivered or postmarked by the closing date of this announcement.


Use of postage paid official government envelopes to mail job applications is 
a violation of Federal regulations.

This agency provides reasonable accommodations during the application process 
to applicants with disabilities.  If you need a reasonable accommodation for 
any part of the application and hiring process, please contact us.  The 
decision on granting reasonable accommodation will be on a case-by-case basis. 

For more information and/or forms, contact Pamela Pope at 1-800-827-4898.  
Hearing impaired applicants should make calls on TDD equipment to 314-538-4799 
or 1-800-827-4898.

Consideration will be given to all qualified applicants without regard to 
race, color, creed, national origin, sex, disability, marital status, age, 
sexual orientation, religious affiliation, status as a parent, or membership 
or non-membership in employee organization.

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