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Re: Exhibit case policies



Here's the exhibit policy I developed for City Hall, though never really
implemented because the cases have yet to be bought.  The guidelines were
intended to apply to outside organizations or individuals who would be using
the cases for "their" displays.  Perhaps some of these elements would be
applicable to your situation and/or merit further exploration:

CONDITIONS GOVERNING THE USE OF THE PUBLIC AREAS OF CITY HALL: EXHIBITS.
        Exhibits may be allowed at City Hall subject to the following
conditions:
        A.  The City of Manchester is not responsible for damage to or loss
or theft of exhibits during the period of their installation, display or
removal.  No special security can be provided for exhibits; all special
security must be provided by the exhibit's sponsor.
        B.  An exhibitor is fully responsible for ensuring the safety, care,
and preservation of its collections or exhibits while on display.  The City
Hall Complex is a multi-purpose, public building designed for the
convenience and comfort of the public and city employees and does not meet
museum-quality, preservation standards for temperature, relative humidity,
light, case, prop, wall, pest-control, mount, or other exhibit guideline
requirements.  The City is not responsible for the security, care,
maintenance, safety, or preservation of exhibits.
        C.  Exhibitors must bear all costs of assembling, mounting,
displaying and removing exhibits and of cleaning up and restoring the
exhibit space to its original condition under the supervision of the City
Clerk or the Director of Public Building Services.
        D.  All displays must be free-standing.  Exhibits may not hang from
walls or ceilings or be affixed to doors, windows, railings or other
building surfaces (except for standing on the floor).  Exhibits on City Hall
grounds may not hang or be affixed to trees, shrubbery or other plantings,
benches, monuments, fences, light fixtures, light wells, or the exterior
surfaces of the building.
        E.  Exhibits must not obstruct entrances, obstruct traffic flow
through the building, or disrupt the normal conduct of business in City
Hall.
        F.  Mounted materials, whether items of display or information
related to displays, must be secured to tripods, display panels or other
free-standing devices.  Such panels, tripods, etc., when provided by the
exhibitor, must meet the approval of the City Clerk.
        G.  Exhibits must contain a disclaimer stating that the display is
not owned, maintained, promoted, supported by or associated with the City of
Manchester.
        H.  Exhibits may be scheduled for display for up to 14 calendar
days.
        I.  Requests for exhibit space must include a clear layout, scale
drawing or sketch of the proposed exhibit, preferably as it will be
displayed.  The dimensions of the space required should be indicated, as
well as the manner in which the exhibit will be mounted or displayed.
        J.  No sound amplifying equipment may be used whose sound level
interferes with the conduct of public business by the departments which
occupy or use City Hall or which otherwise interferes with or disrupts the
comfort of nearby residents or businesses.


Paul R. Bergeron
City Clerk
229 Main Street
Nashua, NH 03060
Telephone: 603/589-3010
Fax: 603/589-3029
http://www.gonashua.com/



-----Original Message-----
From: Anne M Baker [mailto:amb61@JUNO.COM]
Sent: Monday, November 26, 2001 8:36 PM
To: ARCHIVES@LISTSERV.MUOHIO.EDU
Subject: Exhibit case policies


We have just moved into a new, vastly improved, greatly enlarged special
collections area (basically a move from an old typing room, with things
stored here and there, to a "real" special collections facility).  As
part of that move we now have exhibit cases, with several inside our area
and one outside, in the more public area.

The question of exhibits has come up and I'm looking for the collective
wisdom of this group.  Does anyone have exhibit policies they could share
that cover issues like who can use the cases, length of exhibits, etc.?
The question has already come up about having groups outside the library
using the cases, which our staff is against (unless the exhibit relates
directly to the archives in some way).

While policies related to exhibits in the archives would be most useful
at this time, if anyone has a more general library exhibit policy they
are willing to share, that would also be helpful.  Our building has been
expanded and is continuing to undergo renovation and we will have picture
rails and cases in various parts of the building.

Thank you!!

Anne


* * * * * * * * * * * * * * * * * * * * * * * * *
Anne M. Baker, Archivist
Southwest Missouri State University
Email: annebaker@smsu.edu   or   amb61@juno.com
http://library.smsu.edu/Meyer/SpecColl/spcindex.htm

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      In body of message:  SUB ARCHIVES firstname lastname
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Or to do *anything* (and enjoy doing it!), use the web interface at
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Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>