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Re: architectural plans



First off, welcome to the wonderful world of health care archivists.  As a
relatively newly minted one myself, I can appreciate the fun you'll be
having.  Well, some of it's fun, anyway.

I think you need to treat them the same way you would any other record.
Assuming you need to be selective (space reasons & whatever else), I'd
suggest identifying the most significant plans/changes.  Some are
no-brainers; you'd want to document adding a whole new floor to a facility
before plans for a new suite of rooms, unless that suite was so far advanced
for it's time - like an innovative surgical suite that was the first on the
country or something similar.

I'd be inclined to keep more things from the creation of the hospital.  The
early years around here were exciting but more than a little confusing.
Plans for location, layout, etc. were changed frequently, and I think the
development of the plans - where should we put it, how should it look - all
give the user significant insight into the founding of the institution,
probably more so than some other projects might.

I haven't much experience with plans & blueprints to this point (one more
thing on my looooonnnngggg to-do list), but I'd think you'd want to catalog
them by project and facility, noting things like architect, contractors,
whether or not the plans were realized.  Other things will just follow
naturally from your description of your more "standard" materials.  There
may be some dimensions you want to note, and material type, but that depends
on what you are using to catalog the collections.

Anyway, I've rambled on longer than I meant to.

DS

______________________________________
Daniel Sokolow, Archives Coordinator
David Taylor Archives
North Shore-Long Island Jewish Health System
155 Community Drive
Great Neck, NY 11021
mailto:dsokolow@nshs.edu

> -----Original Message-----
> From: Fay Towell [SMTP:ftowell@GHS.ORG]
> Sent: Thursday, March 21, 2002 4:43 PM
> To:   ARCHIVES@LISTSERV.MUOHIO.EDU
> Subject:      architectural plans
>
> As a new hospital archivist, I have recently met with our facilities
> development director and planning administrator about including finalized
> building plans and architectural drawings in our archives. Our space for
> the
> archives prohibits being too inclusive with the detailed drawings, but the
> overall plans would document the development of our hospital system for
> the
> last 50 or more years.
> Has anyone had experience that you can share with what exactly is
> appropriate to keep? And how to catalog/arrange?
> Thank you in advance!
> Fay Towell, Greenville Hospital System
> Greenville, South Carolina
>
> A posting from the Archives & Archivists LISTSERV List!
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> Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>

A posting from the Archives & Archivists LISTSERV List!

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      In body of message:  SUB ARCHIVES firstname lastname
                    *or*:  UNSUB ARCHIVES
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Or to do *anything* (and enjoy doing it!), use the web interface at
     http://listserv.muohio.edu/archives/archives.html

Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>