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Functional Analysis & Documentation Plans



As this is my first posting, I'll introduce myself. I was recently appointed
to the position of Corporate Records Archivist at the amalgamated City of
Ottawa. Prior to that, I was Corporate Records Manager for the previous City
Ottawa. My love affair with the world of Archives began in the mid 1970s
when I began working in records and was given responsibility for setting up
an Institutional Archives Program for Algonquin College - Ottawa's Community
College. I'm an avid genealogist with a personal interest in French Canadian
history.

Presently, the City of Ottawa Archives is considering a functional analysis
approach for the appraisal and arrangement of its corporate and community
records. I have been asked to identify current trends and issues and to
develop a strategy with recommendations to the Archives Management Team.

I have been doing some research by visiting quite a few websites and by
reading several technical publications including the most recent issues of
Archivaria. I have read with great interest articles written by John
Roberts, Bob Krawczyk, Brian P.N. Beaven and Richard J. Cox. I have also
visited the archives of the ARCHIVES and RECMGMT ListServs.

I am now asking for your assistance. Any information that you could provide
about organizations, municipalities in particular, that are using (or
planning to use) functional analysis to manage their business and/or their
community records would be very helpful. Another area of interest is
information about organizations that have developed and implemented an
Institutional or Community Documentation Plan. Names, telephone numbers and
e-mail addresses of potential contacts would greatly assist me in my
research.

Any feedback, comments or suggestions will be gratefully received.

Claire Lee
Corporate Records Archivist
City of Ottawa Archives
Sussex Pavilion, 2nd floor, 19-49
111 Sussex Dr
Ottawa, ON K1N 5A1
phone:  1-613-580-2424 x13180
fax:       1-613-580-2614
cell:      1-613-850-0274
e-mail: claire.lee@city.ottawa.on.ca

Failure is not an option...
Gene Kranz, NASA Flight Director, Apollo 13

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